36C25918Q9950-002.docx

36C25918Q9950

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25918Q9950 11-27-2018 Lance Davis 918-577-3838 12-03-2018

1:00 PM

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee OK 74401 X X Y 561210 $38.5 Million N/A X Oklahoma City VA Health Care System 921 NE 13th St Oklahoma City OK 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee OK 74401

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Respond to Solicitation:

email to lance.davis2@va.gov **Faxes will not be accepted** Location of Performance (see block 15 above).

See CONTINUATION Page X X Lance Davis

NCO1616L2-5045

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259

Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee OK 74401

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Statement of Work

Page 1 of Page 1 of

Statement of Work Boiler and Chiller Chemicals VA Medical Center Oklahoma City OK, 73104

The Contractor will provide boiler and cooling tower chemical water treatment supplies and services in accordance with this SOW (Statement of Work) and VA requirements.

The Oklahoma City VA Health Care System operates three 20,000 lb./hr. water tube boilers, one deaerator, and two cooling towers with a distribution to a facility of 900,000 square feet. The OKC VA HCS seeks a contractor to maintain the proper water chemistry within this system.

Statement of Work

1. Contractor shall provide all required labor (to include perform water testing), material and equipment, including travel cost to provide Boiler Water, Feed Water, and Cooling Tower water chemicals to maintain proper chemistry within the systems assigned to the Oklahoma City Veterans Affairs Health Care System, 921 NE 13th Street, Oklahoma City, Oklahoma, 73104.

2. Contractor shall schedule the visit with the Maintenance and Operations department. Point of Contacts will be given at time of Award.

3. Contractor shall repair equipment back to Original Equipment Manufacturer (OEM) specifications. Using only OEM manufactured or approved new parts. No refurbished, used or re-stocked parts.

4. Contractor shall provide equipment specific vendor trained individuals to service the equipment. Contractor shall provide all documentation/certificates showing completion of equipment specific training from the vendor by the individual conducting the repair.

5. Any contractor (individual completing repair) other than the OEM must have completed no less than four (4) service repairs on equipment within the last twelve (12) months from the date of service repair. For each instance, they shall provide the following: equipment name, equipment model, date, repair description.

6. The contractor shall initial its completion on the service report at the end of each preventative maintenance visit. At the end of other than preventative maintenance service, the contractor must present a service ticket indicating the service performed and parts used.

7. Any part and/or service not covered by this service contract will not be installed without first procuring a formal purchase order from the NCO 19 Contracting Officer assigned to this requirement.

8. The contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from damage during performance of this contract. Contractor shall be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee’s fault or negligence. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Oklahoma.

9. The contractor, their personnel, and their subcontractors shall be subject to the federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Description/Specifications/Work Statement

1. Chemical Water Treatment Supplies and Services: Provide the OKC VAHCS with boiler and cooling tower chemical water treatment supplies and services as specified herein for all equipment listed in Section B. All labor, travel replacement parts and material required to maintain equipment listed in Section B are included in the total cost of the maintenance service agreement, excluding glassware where applicable.

2. Scheduling Arrangements: Except by special alternative arrangement, scheduled service visits will be performed only during OKC VAHCS’s normal working hours (08:00 to 16:30 Monday through Friday excluding federal holidays).

3. Federal Holidays: Federal holidays are any calendar days designated by statute or executive order as federal holidays. New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared a holiday by the President of the United States to be a federal holiday.

4. Repair Services: NA

5. Documentation: Refer to Special contract requirements for necessary documentation.

6. Parts: NA

7. Software Updates: contractor shall provide any software updates, as they become available, for water treatment data base.

8. Calibration of Vendor’s Equipment: Contractor must provide the OKC VAHCS with certification attesting that all gauging and measurement equipment used to check and calibrate the subject items of equipment has been calibrated either according to the manufacturer’s specifications or within the last twelve months against a standard that is traceable to the National Bureau of Standards. Such certification shall be provided annually.

9. Qualification of Contractors: Refer to Special Contract Requirements for qualification requirements. Documentation of all qualification requirements shall be provided at the beginning of each contract year.

10. Response Time: Refer to the Special Contract Requirements for response time requirements.

11. Annual Certification: NA

12. Protection from Damage: Contractor shall provide all labor, materials, and equipment necessary for protection of VAHCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

13. Response Requests: Refer to the Special Contract Requirements for response requirements.

14. Check In/Out Procedures: Prior to commencement of, and immediately after each service visit, the contractor will check in and out with the VAHCS Boiler Plant staff. Due to heightened security requirements, the contractor will be required to wear an ID Badge which will be issued by the OKC VAHCS.

15. Liability Insurance: Contractor must provide the OKC VAHCS with written confirmation that contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to the OKC VAHCS.

Special Contract Requirements Boiler Plant Chemical Water Treatment Supplies and Services

Chemical Water Treatment Contractor Qualifications:

1. The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility.

2. One water treatment specialist who has a bachelor’s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five (5) years successful experience with boiler water treatment programs.

3. The water treatment specialist assigned must be located within 100 miles of the site to enable reasonable response times of requested site visits.

4. The contractor must operate (or continuously maintain a contract with) a State of Oklahoma certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory.

Chemicals, Testing Supplies, and Water Treatment Database:

1. Provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements. Deliver to the Boiler Plant supervisor or his/her designate.

2. Chelant-based chemicals are not permitted.

3. All chemicals utilized must conform to FDA guidelines: 21 CFR 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The OKC VAHCS utilizes boiler steam for food preparation and for humidification, sterilization, and operating rooms.

4. Furnish on site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access.

5. All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals.

6. Submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of the chemicals. A MSDS sheet, with protective covering, will be placed at each chemical storage container.

7. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site.

8. The vendor is requested to detail water treatment internet database capabilities and the following features are desired:

a. Secure password protected access for each manager and their chosen operators. Access from anywhere via the internet. Zero software requirements internet browser supported.

b. Ability for operators to record routine tests log data online. Retrieve service reports, operator logs, laboratory analysis, corrosion coupon reports, inventory, digital images, MSDS sheets, product data sheets, technical papers, test procedures, surveys, and training information.

c. Graphing and trending capabilities for any recorded service report and or facility operator test data entries. Ability of database system to routinely accept data (i.e., conductivity, ORP, pH, tank level sensors readings) electronically from the facility’s water treatment controllers.

d. Graphing and trending capabilities that compare entries of wet test data with controller sensor data. Ability to set alarms and assign recipients for email alarm notifications for chosen test variables of service report and/or operator log entries.

e. Multiple security levels for various users. Vendor training and in-services and navigation of the database system.

Performance Requirements:

1. Total hardness in feedwater shall be less than one part per million (<1 ppm). Advise VA personnel on proper softener monitoring and operation.

2. Dissolved oxygen in the feedwater shall be seven parts per billion (7 ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired.

3. Prevent embrittlement of boiler pressure vessels.

4. Condition the boiler sludge to obtain effective bottom blowdown.

5. Boiler residual of sodium sulfite, 30-60 ppm.

6. Boiler Phosphate residual, 20-40 ppm.

7. Total Dissolved Solids (TDS) in boilers as high as possible, but not to exceed 4,000 ppm.

8. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).

9. Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.

10. Boiler polymer dispersant residual as recommended by supplier.

11. There shall be no “pitting” corrosion.

12. There shall be no scale and deposit formation in the boilers.

13. Moisture content of the steam shall not exceed one (1) percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.

14. Control boiler water chemistry to minimize blowdown and thus improve efficiency.

15. Provide steam amine treatment to provide condensate pH of 8.0-8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system.

16. Control corrosion rates: Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year.

17. Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.

On-Site Services:

1. Provide complete written instructions, supplemented by oral instructions and demonstration, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.

2. Provide three (3) two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. Provide one (1) two-hour training session every six (6) months after the new contract has been active for six (6) months.

3. As a minimum, the contractor will perform the following tests monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:

a. Condensate Return Systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year.

b. Make-up Water (including soft water): pH, alkalinity, hardness, total dissolved solids, suspended solids and silica.

c. Boiler Feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated.

d. Boiler Water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.

e. Continuous Blowdown Systems: Check calibration and stings monthly.

f. Chemical Feed Systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.

4. Visit the plant weekly during the first month of a new contract. After one (1) months, visit the plant every other week or as agreed upon by the government representative. Perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems.

5. Conduct waterside inspection of boilers, feedwater deaerator and condensate storage tank at least once per year. Through the Contracting Officer’s Representative (COR), coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection.

6. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers lot in service.

7. Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowdown procedures.

8. Any deficiencies or problems noted with VA test results or with the water treatment specialist’s test results are to be reported immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and perform iterative tests and chemical adjustments to confirm that the water meets the performance requirements.

9. In addition, the contractor shall periodically verify the proper operation of non-chemical water treatment systems which serve the boiler plant including: feedwater deaerator, water softener, and continuous blowdown.

VA Boiler Plant Staff Responsibilities:

1. The Plant personnel will perform routine testing for chemical residuals, conductivity, hardness, alkalinity, pH, chloride, silica, iron and copper, and other tests as recommended by the water treatment specialist.

Administrative Requirements:

2. All on-site work is to be coordinated with the boiler plant supervisor at least seven (7) days prior to the performance of services.

3. All work to be performed during the normal daytime working hours (08:00-16:30) of the boiler plant supervisor, Monday through Friday, excluding federal holidays.

4. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the CO. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor.

5. Provide information on the normal time of delivery for chemicals. Provide method for emergency chemical deliveries.

6. A laboratory certified by the State of Oklahoma shall perform laboratory work.

7. A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. The Boiler Plant supervisor and the COR are to receive a copy of each report.

8. Provide emergency response, including a site visit if requested, within one business day of request. Maintain twenty-four hour/seven days a week telephone number and e-mail.

9. Respond to routine communications within two business days with a visit as necessary.

10. Failure to achieve required performance goals will be justification for termination of contract.

11. Immediately prior to commencing the chemical treatment contract, the OKC VAHCS will arrange for an internal inspection of each boiler by the Boiler Plant supervisor and the contractor’s (chemical supplier) field representative. A visual and written record of the condition of each of the boilers will be signed by the contractor and the OKC VAHCS representative. Upon termination of the contract, a similar inspection will be conducted. Any deterioration in the boiler conditions attributable to the contractor’s program shall be corrected by the contractor at no additional cost to the VA.

Submittals Required for All Supplies and Services:

1. Three (3) hard copies of all information.

2. Complete specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, MSDS sheets.

3. Products, quantities and projected yearly costs.

4. Personnel: Names and office address.

5. List of at least five (5) customers with contact information.

Location of Work:

VA Medical Center 921 NE 13th St Oklahoma City OK 73104

Equipment to be Serviced:

Boiler Plant:

Clever Brooks Water Tube Boiler #3 Model# 4WI-200-600-200 Serial# T1246-1-1 VA PMI# Location: Boiler Plant Clever Brooks Water Tube Boiler #1 Model# 4WI-200-600-200 Serial# T1246-1-2 VA PMI# Location: Boiler Plant Clever Brooks Water Tube Boiler Model# 4WI-200-600-200 Serial# T1246-1-3 VA PMI# Location: Boiler Plant #2 Deaerator Feed Water Tank Model# 42ST54-96 Serial# 23978-A VA PMI# Location: Boiler Plant Chiller Plant:

Chiller Plant Cooling Tower Model# CFU-182521-21-16 Serial# 682082 VA PMI# 11282 Location: Above Chiller Plant Clinic Cooling Tower Model# C Serial# 8814319481 VA PMI# 11281 Location: Northwest of Clinic

Terms and Definitions:

pH: the negative logarithmic function of the concentration of hydrogen ions (-log10[H+]).

ORP: the reduction potential is a measure of the ability to acquire electrons.

Conductivity: a measure of an electrolyte solution’s ability to conduct electricity linked directly to the total dissolved solids Alkalinity: the ability of a solution to neutralize acids to the equivalence point of carbonate or bicarbonate.

Hardness: the mineral content in water; typically, calcium ion, Ca2+ and magnesium ion, Mg2+.

Chelant: the bonding of ions and molecules to metal ions.

Chloride: the anion of chlorine, Cl-.

Sulfite: the sulfite ion, SO32-.

Phosphate: the phosphate ion, PO43-.

Silica: silicon dioxide, SiO2.

Total Dissolved Solids (TDS): solids remaining in water after passing two-micrometer filtration.

Total Suspended Solids (TSS): solids suspended in water but cannot pass two-micrometer filtration.

Iron and Copper: natural elements Fe and Cu respectively Blowdown: act of removing sludge from a boiler.

Feedwater:

Deaerator:

Make-up Water:

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Model# 4WI-200-600-200, Serial# T1246-1-1, Location: Boiler Plant

Contract Period: Base POP Begin: 12-10-2018 POP End: 09-30-2019

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Model# 4WI-200-600-200, Serial# T1246-1-2, Location: Boiler Plant

Contract Period: Base

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Model# 4WI-200-600-200, Serial# T1246-1-3, Location: Boiler Plant

Contract Period: Base

Perform Water Testing and Inspection as per the SOW: Deaerator Feed Water Tank, Model# 42ST54-96, Serial# 23978-A, Location: Boiler Plant

Contract Period: Base

Perform Water Testing and Inspection as per the SOW: Clinic Cooling Tower, Model# C, Serial# 8814319481, Location: Northwest of Clinic

Contract Period: Base

Perform Water Testing and Inspection as per the SOW: Chiller Plant Cooling Tower, Model# CFU-182521-21-16, Serial# 682082, Location: Above Chiller Plant

Contract Period: Base

Water Testing, performed monthly, as per the SOW.

Contract Period: Base

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 1 POP Begin: 10-01-2019 POP End: 09-30-2020

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 1

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 1

Perform Water Testing and Inspection as per the SOW: Deaerator Feed Water Tank, Contract Period: Option 1

Perform Water Testing and Inspection as per the SOW: Clinic Cooling Tower, Contract Period: Option 1

Perform Water Testing and Inspection as per the SOW: Chiller Plant Cooling Tower, Model# CFU-182521-21-16, Serial# 682082, Location: Above Chiller Plant

Contract Period: Option 1

Water Testing, to be performed monthly, as per the SOW.

Contract Period: Option 1

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 2 POP Begin: 10-01-2020 POP End: 09-30-2021

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 2

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 2

Perform Water Testing and Inspection as per the SOW: Deaerator Feed Water Tank, Contract Period: Option 2

Perform Water Testing and Inspection as per the SOW: Clinic Cooling Tower, Contract Period: Option 2

Perform Water Testing and Inspection as per the SOW: Chiller Plant Cooling Tower, Model# CFU-182521-21-16, Serial# 682082, Location: Chiller Plant

Contract Period: Option 2

Water Testing, to be performed monthly, as per the SOW.

Contract Period: Option 2

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 3 POP Begin: 10-01-2021 POP End: 09-30-2022

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 3

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 3

Perform Water Testing and Inspection as per the SOW: Deaerator Feed Water Tank, Contract Period: Option 3

Perform Water Testing and Inspection as per the SOW: Clinic Cooling Tower, Contract Period: Option 3

Perform Water Testing and Inspection as per the SOW: Chiller Plant Cooling Tower, Contract Period: Option 3

Water Testing, to be performed monthly, as per the SOW.

Contract Period: Option 3

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 4 POP Begin: 10-01-2022 POP End: 09-30-2023

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 4

Perform Water Testing and Inspection as per the SOW: Clever Brooks Water Tube Boiler, Contract Period: Option 4

Perform Water Testing and Inspection as per the SOW: Deaerator Feed Water Tank, Contract Period: Option 4

Perform Water Testing and Inspection as per the SOW: Clinic Cooling Tower, Contract Period: Option 4

Perform Water Testing and Inspection as per the SOW: Chiller Plant Cooling Tower, Contract Period: Option 4

Water Testing, to be performed monthly, as per the SOW.

Contract Period: Option 4

B.4 Quality Assurance Surveillance Plan (QASP)

Quality Assurance Surveillance Plan (QASP) Boiler and Chiller Chemicals VA Medical Center Oklahoma City OK, 73104

CONTRACT PERFORMANCE MONITORING:

Monitoring of contractor’s performance shall be demonstrated through Direct Observation. The COR and/or the alternate COR shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

CONTRACTOR MONITORING BY SERVICE: (QASP)

At the time of contract award, the Contracting Officer will appoint a COR and the alternate COR to assist with the contract monitoring requirements. The COR (and alternate COR if appointed) will monitor such items as quality of service, timeliness of performance, customer service, cost control, and business relations. The COR will ensure that services are performed and be responsible for handling service related requirements necessary for patient care, the Mission of VHA.

The services provided will be monitored through a variety of mechanisms, including but not limited to:

Observation Random Inspection of services provided

The Government may evaluate the quality of professional and administrative services provided; but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for inspections and/or testing methods), in accordance with FAR 37.401(b).

The delegated COR (and/or alternate COR) will notify the Contracting Officer of any non-compliance immediately upon his/her gaining knowledge of any such situation or incident. Initial communication may be communicated by telephone. After such communication, the COR (and/or alternate COR) will provide a written/electronic statement to the contracting officer along with any supporting documentation regarding the performance failure noted.

A summary evaluation of the contractor performance will be forwarded to the contracting officer annually prior to exercising any option year(s) and could affect positive CPARS (Contract Performance Assessment Reporting System) or other Past Performance Ratings.

PERFORMANCE REQUIREMENTS SUMMARY MATRIX:

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be…