S02_36C25918Q9786_Combined_Synopsis-Solicitation_FBO_(final).pdf

Combined Synopsis/Solicitation for Commercial Items -Small Business Set Aside

Combined/Synopsis-Solicitation Document- VHAPM Part 813.106-1/2 SAP -10/12/17

REFERENCE PAGE FOR THIS COMBINE SYNOPIS/SOLICITATION

GENERAL INFORMATION

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN2011)

ORDERING INFORMATION

PERFORMANCE WORK STATEMENT (PWS)

TECHNICAL EXHIBT 1

TECHNICAL EXHIBT 2

TECHINCAL DEFINTIONS RELATED TO THIS PWS

CONTRACT CLAUSES

ATTACHMENTS

FAR 52.212-1 INSTRUCTIONS TO OFFERORS REGARDING THIS SOLICITATION-

HOW QUOTATION PACKAGES WILL BE EVALUATED

OFFERORS REPRESENTATION AND CERTIFICATIONS

GENERAL INFORMATION

This a combined synopsis/solicitation for a Laundry Cleaning Service for Health Care related Linen items and other Textile products used in this environment.

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25918Q9786 Posted Date: 12/19/2018 Response Date: 01/25/2019 (9:00 AM CST) Product or Service Code: S209 Set Aside: Small Business NAICS Code: 812320

Contracting Office Address

DEPARTMENT OF VETERNAN AFFAIRS

NCO 19

1011 HONOR HEIGHTS DRIVE

MUSKOGEE OK, 74401-1318

Contracting Officer -Tony D. Mathews Email: tony.mathews2@va.gov Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the email above.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13 Simplified Acquisition Procedures (SAP) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; QUOTATIONS are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-99 (effective 06/15/2018 & 07/15/2018 & VAAR Class Deviation effective 07/15/18)

The associated North American Industrial Classification System (NAICS) code for this procurement is 812320 with a small business size standard of $5.5 Million.

mailto:tony.mathews2@va.gov

Requesting Program Office:

The Engineering Department of the Jack C. Montgomery VA Medical Center, located at 1011 Honor Heights, Muskogee Oklahoma 74401-1318

Terminology: Offeror, Contractor, and Company in this solicitation and the resulted contract respectively, mean the same thing.

FAR 13 PROCEDURES

Notification – This solicitation and resulting Indefinite Quantity Contract (IQC) will be conducted using FAR 13 Simplified Acquisition Procedures (SAP) in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items, as these services are considered a commercial service.

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE

(JUN2011)

This solicitation includes 52.219-14, Limitations on Subcontracting (JAN 2017). Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

ORDERING INFORMATION

TYPE OF CONTRACT: Firm Fixed Price- Indefinite Quantity Contract (IQC) single award contract.

CONTRACT PERIOD Of PERFOMANCE: This will be (5)-year Indefinite Quantity Contract, estimated start date: March 13, 2019 ending: March 12, 2024. For administration and tracking purposes, the (5) years will separated into (12) months performance periods to be called Contract Years.

ORDERING PROCEDURES:

o Only the Network Contracting Office 19 (NCO 19) Warrant Contracting Officer (WCO) can issue a task order against this IQC.

o The contractor will submit an invoice for payment, every 30 days for services rendered for each given contract year.

MINIMUM ORDER:

o See Price Schedule

MAXIMUM ORDER:

o See Price Schedule

AUTHORIZE USERS:

o Only the Environmental Management Services (EMS) Department of VISN 19 George E.

Wahlen City VA Medical Center-Salt Lake City, UT can utilize this IDQ.

GOVERNMENT PURCHASE CARDS:

o A Government Purchase card is NOT allowed under this IDQ contract

PERFORMANCE WORK STATEMENT (PWS)

Laundry Service

For the George E. Wahlen VA Medical Center

I. Background:

The George E. Wahlen Veterans Affairs Medical Center at one time provided 24-hour inhouse support for linen cleaning and laundry of other textile items essential to patient care. However, it was no longer in the Government’s best interest to provide this service inhouse, therefore the medical center needs the same services with equal turn-around time to support operations at the medical center from an outside source.

II. Objective:

Contractor shall furnish all labor, equipment, carts, supervision, management, supplies, transportation, and facilities necessary to perform an off-site laundry/linen services to support business operations at the medical center.

III. Place of Performance:

George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148

IV. Period of Performance:

See page Order Information, for details (page 4 of this document and the Price Schedule).

V. Tasks Responsible by Contractor (direct and indirect):

Direct Tasks:

a. Process and package clean linen and other textile items as specified in TECHNICAL EXHIBTS 1 and 2.

i. IMPORTANT NOTE: Items to be washed separate are specifically identified in TECHNICAL EXHIBTS 1 and 2, however, all other items are to be processed with “similar or like items” common with standard industry practice.

b. The Contractor shall provide the COR with a written report of all soiled linen processed and all clean linen delivered, showing cart number and weight. The information must be recorded at each pickup and delivery, and delivered to the COR at the end of the current workweek. The reports of soiled linen received and clean linen delivered must show the following:

i. date,

ii. weight

iii. the name of the item, and

iv. number of pieces received or delivered.

c. The contractor shall be responsible for loading and unloading all laundry and linen items into and out of their delivery vehicle.

d. The contractor shall be responsible for the security of the goods and the safekeeping of the laundry in its possession.

Indirect Tasks:

e. Contracted Plant Manager (CPM) shall speak, read and understand English sufficiently.

f. Designate driver for pickup and delivery, shall speak, read and understand English sufficiently.

g. Ensure COR has updated contact information for current CPM and alternates CPM.

h. The CPM and any designated alternate shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the contract.

i. The Contractor is responsible for the effective implementation of their own Quality Control Program, and shall be responsive to the requirements of the Government’s Quality Assurance Plan.

j. It is the responsibility of the Contractor to ensure that any VA medical equipment, any other items not related to contractor facilities or contractor’s employee that appears to be essential to Veteran care or personal property of VA employee, that is found in linens or in areas under the jurisdiction of the Contractor shall be turned in to the COR. A note will accompany the articles returned identifying the area or origination, and the type of linen or item it was found on (ex: general, OR, special etc..,).

k. Record Retention:

The Contractor shall maintain a copy of all laundry invoices for the life of the contract.

All records are subject to inspection by the contracting officer or per QSAP at any time.

l. Correspondence:

All correspondence relative to this contract shall bear the VA contract number, title, and name of the VA medical center, and shall be addressed to the COR with a copy to the CO.

VI. Damage to Government Property (Structure):

The contractor is responsible for any structure damage to any Government property by the contractor’s subcontractor or own employees assigned to provide this services under this federal contract. Any damage of any kind is to be report to the COR immediately.

VII. Damage and loss linen items or any other textile item:

VA owned items that is badly damaged and beyond repair, with a minimal impact on business operation while under the control of the Contractor during a billing period must be replaced within the next billing or invoice period at the Contractor’s cost, at market value.

-NOTE: Substantial Loss due to or suspected pilferage of any kind, while items are under the control of the contractor, must be reported to the COR immediately so this matter can be reported in accordance with agency policy for theft of Government property. If after a thorough investigation it’s evident of a loss shown to occur over a period time or due to a single action, the Government will negotiate with the contractor on how and what dollar for the replacement cost. The contractor will provide a list of items with missing to the COR. Any disputes will be handle in accordance FAR clause 52.212-4 (d)

If evidence shows this to be repetitive matter (several single actions-different dates of occurrences over span time, within the 12 months of each Interim performance period) related to item loss, the Government may take formal actions in accordance with FAR policy for remediation.

VIII. General Constraints:

Medical Center business operation is open between 8:00 AM-4:30 PM MST Monday-Friday MST.

The Federal Government observes the following holidays:

New Year’s Day (1 January), King’s Birthday (3rd Monday in January), Washington’s Birthday (3rd Monday in February), Memorial Day (Last Monday in May), Independence Day (4th of July), Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veteran’s Day (11 November), Thanksgiving Day (4th Thursday in November), and Christmas Day (25 December).

IX. Performance constraints related to the Direct Tasks:

a. Clean linen delivery and soiled linen pick-up shall be between 6:00am and 9:00am on Mondays, Wednesdays, and Fridays. If a delivery day falls on a scheduled federal holiday, the delivery shall occur on the next business day. Note: In the event a scheduled federal holiday falls on a Friday, the delivery shall occur on the prior business day (Thursday).

b. Laundry is picked up and delivered at Building 7 loading dock.

c. All workmanship shall be in accordance with practices established by the Association for Linen Management (ALM), Dry Cleaning and Laundry Institute International (DLI), and accepted industry standards and VA Directives. (see the (3) VA Directives that are attached).

d. The Contractor will reply via email to the COR within 10 working days, stating the reason for the unsatisfactory condition, the corrective measures which have been taken, and preventive procedures initiated.

e. All work shall be performed, to include sorting dirty textiles at the contractor’s facilities in accordance with industry practice, and shall be under sanitary conditions as specified by the Joint Commission (JC).

f. The Contractor will deliver processed linens in covered carts that have been cleaned and sanitized. Carts will contain like items.

g. Carts containing clean linen being returned shall be covered with clean covers to protect them against contamination while in transit between the laundry plant and the Medical Center.

h. The contractor shall ensure soiled laundry is physically separated from clean laundry, preferably with the use of a physical barrier to avoid cross contamination on the delivery vehicle.

i. The Contractor shall disinfect carts after removing soiled linen from them and before placing clean linen in them, with a Tuberculocidal Germicide.

j. Laundry bags or liners, used to transport soiled laundry, must be laundered after use.

k. Contractor’s personnel shall clean the linen transport vehicle with a tuberculocidal germicide/disinfectant.

l. The vehicle shall be clean and completely enclosed with rear locking doors.

m. Any items identified by the COR in an unsatisfactory condition, must be kept separate from the normal laundry items for re-cleaning which will be at no additional cost to the Government and delivered on the next scheduled delivery.

n. Contractor’s Plant Manager (CPM) or alternate shall respond in person, or by telephone, within

1 hour of notification by the COR.

o. Quarterly Certification that Contractor’s scales used for weighing soiled and clean linens have been calibrated on a regular basis to be submitted to COR.

p. Contractor shall comply with all Government requests and policies relative to linen control.

q. Contractor shall participate, as required by VA policy, in inventories of Government-provided linen.

r. The contractor shall follow USDA guidelines in using bio based and environmentally friendly products to the max extent possible, where applicable, for cleaning the items listed in Technical Exhibit 1 under this federal contract.

http://www.usda.gov/biopreferred

s. The contractor shall VA Green Purchasing Program Handbook 0058 related to Green-Star rated equipment to maximum extent possible.

t. Re-schedule of pickup and/or delivery if there is interruption due to medical center emergency or any other event to may prohibited the incoming traffic to the medical center.

X. Government Responsibility:

a. The point of contact for this contract will be the COR.

i. Note: A detail Memo will be issued that outlines specific duties authorized by the COR.

b. The COR will verify the deliveries on scheduled days, and discuss any discrepancies with the CPM.

c. Fair wear/tear or unserviceable condition of all items will be determined by the COR as unsatisfactory and will be tagged according by the COR.

http://www.usda.gov/biopreferred

d. The Government will provide facility passes for Contractor’s employees as necessary to fulfill provisions of this contract.

e. Performance that is determined to be unsatisfactory; the COR will issue a CDR.

f. The COR will provide a minimum of 48-hour notice in the event the COR has fore knowledge of any interruption of delivery of items needed and will provide alternate time for this pickup and delivery.

g. The COR will ensure that each delivery and pickup dock is cleared for unloading and loading for specific times indicate per the contract.

h. The COR will verify that all invoice pricing is in accordance with the price schedule of the contract. Any discrepancy, the COR will reject the invoice and contact the CPM immediately for correction for it to be resubmitted.

i. The COR will ensure all invoices once verified for proper submission, be will certified in timely a manner for payment.

XI. Modifications:

ALL orders or modifications outside the scope of contract performance requires express written or verbal approval by a NCO 19 Warranted Contracting Officer (CO). Any orders or modifications made that are NOT approved by a CO, prior to performance, will result in NO PAYMENT by the Government.

XII. Invoicing:

a. Any articles billed for, but missing, shall be supplied by the Contractor in the next regularly scheduled delivery at no additional cost to the Government.

b. Invoicing must be in accordance with the schedule pricing as outline in the contract.

i. See Price/Cost Schedule.

c. In the event ancillary services are provided during a billing cycle, the contractor must provide that information on a separate line. If any ancillary service was performed and the invoice doesn’t show, the invoice will be rejected and returned for proper formatting.

A Security notice: This contract does not require security clauses in accordance with VA Directive 6500 and 6500.6.

TECHNICAL EXHIBT 1

NOTE:

Linen is packaged in bulk by item per quotas and established arrangement.

Items finished and placed on hangers are returned in a cart with a Z -Rack. They are placed on the hanger so identification number and size is showing, if any.

WORKLOAD ESTIMATES

LINE ITEM

NO

ITEM

SERVICE

Estimated Quantities - (Items) Per Month

0001 LAUNDRY SERVICE

1 Pillow Cases W - I 8000 2 Sheets Flat W – I - PKG 8000 3 Sheets Fitted W – D - PKG 2000 4 Bead Spreads W – D - F 3000 5 Bath Blankets W – D - F 4000 6 Incontinent Pads W – D - F 2000 7 Pajamas Tops W – D - F 2500 8 Pajama Bottoms W – D - F 2500 9 Scrubs Tops W – D - F 4000 10 Scrubs Bottoms W – D - F 4000 11 Towels W – D – F – PKG 10000 12 Wash Cloths W – D 15000 13 Bar Towels W – D – PKG 2000 14 Employee Uniforms (Tops /

Bottoms)

W – D – OH 1500

15 OR Sheets W – I 600 16 OR Pillow Cases W- I 1200 17 Gowns W – D – F 3500 18 Laundry Bags W – D - PKG 2000 19 Blue Rags W – D - PKG 2500 20 Warm Up Jackets W – D – F 600 21 OR Cover Sheets W – D – F 120 22 *Fisher House Sheets WS- D - WP – I 500 23 Fisher House Pillow Cases WS- D - WP – I 900

24 Fisher House Blankets WS- D - WP 450 25 Fisher House Towels WS – D - WP 500 26 Fisher House Wash Cloths WS- D - WP 750 27 Fisher House Bath Matts WS – D – WP 240 28 Wet String Mops W – D 800 29 Flat Microfiber Mops W – D 2500 30 Dust Mops W - D 2500 31 Patient Clothing WS – D – F - WP 12 32 Cubicle Curtains WS – D – F 300 33 Native American Sweat

Lodge Laundry (Assorted Blankets).

WS – D - F 180 Pounds a Month

34 Trapeze lifts, Repositioning Sheets, Restraints.)

W – D - PKG 300

*-Fisher House is hotel style linen (Hospitality Linen)

TECHNICAL EXHIBT 2

SERVICE CODE / PACKAGE

D - Tumble Dry F - Fold I - Press on Flatwork Ironing Equipment OH - Return Finished Work on Hanger / Z-Rack PKG - Package in Bundles as Described Below W - Wash WP - Wrap in Plastic Protective Covering WS - Wash Separate

PKG

• Flat Sheets – 25 per bundle

• Fitted Sheets – Separated by color and delivered in laundry bags.

• Towels – 25 per bundle

• Laundry Bags – Delivered in Laundry bags.

• Blue Rags – Delivered in Laundry bags.

• Trapeze lifts, Repositioning Sheets, Restraints delivered in Laundry bags.

TECHINCAL DEFINTIONS RELATED TO THIS PWS.

a. Constraint- Boundaries that a task must adhere and stay within, while performing it.

b. Ancillary Equipment. Equipment required for Contractor’s operations but not directly related to laundry production, e.g., cleaning equipment.

c. CDR (Contract Discrepancy Report). Government formal documentation of Contractor’s failure to provide services as required under the terms of the contract.

The CDR requires the Contractor to explain in writing why performance was unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

d. Clean. Laundered articles are dry and free of visible soil, lint and objectionable odor.

Spots and stains are removed where practical without fabric damage. No residual harmful chemicals are present.

e. Contractor. An individual, partnership, or organization having a contractual relationship with the Government for provision of service.

f. CO (Contracting Officer). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

g. COR (Contracting Officer’s Technical Representative). Any person or persons authorized to act for the Contracting Officer within authority limits.

h. CPM (Contractor’s Plant Manager). Contractor’s representative having supervisory responsibility and authority for total performance of work under the contract.

i. Fair Wear and Tear Condition. That which is worn out by normal usage with no negligent misuse involved and cannot be used for its intended purpose.

j. JC (Joint Commission). A national organization dedicated to improving the care, safety, and treatment of patients in health care facilities.

k. Launder. To clean by chemical and mechanical action materials composed of natural or synthetic fibers. For the purposes of the contract the terms include tumble-drying, ironing, folding, and all other industry standard processes, which textile products undergo while in the laundry.

l. Linen. Reusable textile items composed, in whole or in part, of natural, synthetic or blended fibers.

m. Linen Inventory. An itemized listing of quantities and values for accounting purposes of linen items in circulation at the Medical Center(s).

n. Packaging. Packaging is the process by which cleaned garments and linen are returned to the Medical Center. Linen is delivered in linen carts by quotas according to established arrangement agreed upon by the COR and CPM, all linen is packaged securely to prevent possible contamination.

o. Patient Clothing. Personal property of patients, e.g., pants, shirts, underwear.

p. Personal Property. All Government property, except real property and expendable property.

q. Procedures Manual. A Contractor’s written document describing in detail the methods normally used to accomplish tasks required by the contract, proper operation of equipment, and normal fire/ safety precautions.

r. Quality Control. Those actions taken by the Contractor to control the production of goods or services so that they will meet the requirements of the PWS.

s. Sanitary. In a clean state, protected from the contamination of pathogenic organisms.

t. Specialty Items. All textile items not classified as general linens. Example – soap free linen, restraints, cubicle curtains, etc.

u. Surgical Linen. Linen utilized by surgical and / or specialized units. Normally blue or green linen.

v. Trash. Rubbish or refuse.

w. NCO 19. Network Contracting Office 19-providing acquisition support to the VA

Medical Center for meeting Veterans care.

x. Uniforms. Government owned clothing worn by VA employees as a means of identification.

(End of Performance Work Statement)

CONTRACT CLAUSES

The following contract clauses apply to this acquisition:

o FAR 52.212-4 Contract Terms and Conditions–Commercial Items (Jan 2017) (incorporated by reference)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

o 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/comp/far/index.html. FAR http://www.va.gov/oal/library/vaar/ VAAR

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO

INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

52.223-2 -AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER THE SERVICE AND

CONSTRUCTION CONTRACTS (SEPT 2013)

52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.232-19 AVAILABILITY OF FUNDS (APR 1984)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(DEC 2013)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-17 GOVERNMENT DELAY (APRIL 1984)

o 52.216-18 ORDERING (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

Such orders may be issued from [See Ordering Information page]

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/ o 52.216-19 ORDER LIMITATIONS (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than [See Price Schedule] is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of [See Price Schedule].;

(2) Any order for a combination of items in excess of [See Price Schedule].; or

(3) A series of orders from the same ordering office within 250 working days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

o 52.216-22 INDEFINITE QUANTITY (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after each given Contract Interim Performance Period.

o 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause) o CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

o VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

o VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

o VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) -The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Oklahoma. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Addendum to 52.212-4) o FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2017) Incorporated by Reference.

The Contractor shall comply the following subparagraph of 52.212-5

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), (4), 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (PUB. L. 111-117, section 743 OF DIV. C).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) (41 U.S.C. 2313

(16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).

(19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14))

(22) 52.219-28, Post Award Small Business Program Representation (JUL 2013) (15 U.S.C.

632(a)(2))

(25) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755)

(27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(28) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

(29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)

(31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) (33)(i)) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989).

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513

(49) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O’.s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(55) 55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(JUL 2013) (31 U.S.C. 3332).

(c)The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67

WG-Step# Title Monetary wage rate Fringe Benefit wage rate WS-4 Step 3 Laundry Supervisor $24.79 Per Hr. $7.44 Per Hr.

WG-6 Step 2 Vehicle Operator $19.29 Per Hr. $5.79 Per Hr.

WG-6 Step 2 Seamstress $19.29 Per Hr. $5.79 Per Hr..

WG-5 Step 2 Laundry Worker $17.77 Per Hr. $5.33 Per Hr..

WG-2 Step 2 Linen Clerk $13.19 Per Hr. $3.96 Per Hr..

(4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67)

(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(11) 52.237-11, Accepting and Dispensing of $1 Coin (SEPT 2008) (31 U.S.C. 5112(p)(1)).

(d) ) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1)Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(v) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vi) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

(vii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(ix) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222- 40.

(xi) 52.222-41, Service Contract Labor Standards (MAY 2014), (41 U.S.C. chapter 67).

(xii) __(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xvii)52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations

ATTACHMENTS

o VA Directives- (4) documents.

o Department of Labor-Wage Determination o Price Schedule o Quality Assurance Surveillance Plan (QASP)

Please note: The attachments will be incorporated in the main contract, either as attachment or direct placement into the result contract document itself and will govern all task orders issued against it.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS REGARDING THIS

SOLICITATION-

The following solicitation provisions apply to this acquisition Incorporated by reference (IBR) o FAR 52.212-1 Instructions to Offerors–Commercial Items (Jan 2017)

(End of Provision)

The following provision clauses are incorporated into 52.212-1 as an addendum:

NOTICE:

A IMPORTANT reminder-please make sure you reviewed each Section under Section IX (9) to ensure your company can provide this service within the given boundaries or constraints. There no exceptions to theses constraints unless noted for the given section or subsection.

1. Instruction – Attachment -Price Schedule

Please Complete price schedule and return in the quotation package. All applicable labor rates for the given labor category must be reflected in the Offerors pricing (Total Price) in accordance with Service Contract Labor Standards. [See Attached Department of Labor (DOL) Wage Determination section for applicable labor category hourly rate and other required rates]

Note: The DOL wage determination will be incorporated into the resulted contract of this solicitation.

2. Instruction- It is the Government intend to award a contract from this combined synopsis/solicitation that includes the terms and conditions as set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

1. "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

2. "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

a. The contractors shall list exception(s) and rationale for the exception(s).

3. Instruction-Please format your Quotation Package as follow:

1. Minimum (1) one Cover Page of Company Information to include:

a. Combine Synopsis/Solicitation # and Title of Service

b. Company Name

c. Dun’s #

d. Company Operation Address

e. Company POC -Office number and email address

f. A selection of either 1 or 2 under Instruction 2 “Statement regarding the terms and conditions” at the bottom cover page with Date/Name and signature, note: if option 2 under Instruction 2 is selected, please follow directions accordantly.

2. Experiences

a. The contractor shall submit a record of experience in providing laundry/linen in the Medical Center environments.

3. Documents to support Contractor’s Plant Manager

a. Certified by Association for Linen Management (ALM) or equivalent.

b. Experience as plant manager working with processing laundry in the medical center environment.

4. Attached Price Schedule (please complete all sections. Altering the present format is prohibited).

5. Document to support present laundry equipment is Green-Star rated (if applicable)

6. Amendments to Solicitation (if applicable)

4. Instruction- Submission shall be received not later than date and time specified on page 1 of General Information page, Section: Response date.

a. The preferred method of quotation delivery is via email at tony.mathews2@va.gov.

IMPORTANT NOTE: Please note there are (6) sections under Instruction 3, please submit all documents (section six (6) if applicable) as separate attachments-Please do NOT submit (1) attachment, that combines all the required documents above, to make up (1) single document.

mailto:tony.mathews2@va.gov

b. Regular mail delivery, send quote to:

Jack C. Montgomery VA Medical Center 1011 Honor Heights Drive Muskogee OK. 74401-1318 ATTN: Administration Building (Contracting Department-Tony D. Mathews)

c. For hand delivery:

Please call for direction 918-577-3923

Regardless of the option of delivery, your quotation package must be received by the date and time specified on page 1 of General Information page, Section:

Response date.

5. Instruction-Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

6. Instruction- Thirty days after award, the CO will issue the Price Adjustment Calculation Tool (PACT)- Excel document [relative to the Department of Labor-Wage determination], which will be required to be completed by the awardee and returned within 30 days from awarding of the contract. [Instructions are included in the document]

7. Instruction-Cutoff date for questions: January 14, 2019-9:00 AM CST.

8. Instruction- IMPORTANT- to potential Awardee of this contract:

During the pre-award survey, the COR and other medical center representative will conduct a site visit of the contractor laundry plant for compliance with attached VA directives and Joint Commission Standards.

-End of Additional Instructions-

(End of Addendum to 52.212-1) o 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://acquisition.gov/comp/far/index.html. (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR) http://www.va.gov/oal/library/vaar/

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE…