36C25918Q0441-003.pdf

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DEPARTMENT OF VETERANS AFFIARS

Service Area Office (SAO) West

Network Contracting Office 19 (NCO19) 6162 South Willow Drive Suite 300

Greenwood Village, CO 80111

Project Eagle Activation Denver VA Replacement Medical Center 1700 N Wheeling St, Aurora, CO 80045

Questions & Answers

Project: ACTIVATION – ENC EQ100 – DIESEL STORAGE TANKS Solicitation: RFQ 36C25918Q0441– Amendment 0001 Location: Denver VA Replacement Medical Center - 1700 N Wheeling St, Aurora, CO 80045 Date : April 25th, 2018

Q1) In the “Equipment list required” section I see a requirement for “AST shutoff valve/emergency shutoff”.

Can you tell me if that is one (1) item or two (2). When I generally AST shutoff valve I’m assuming an overfill prevention valve. When I see Emergency Shutoff, I’m assuming a fire valve. Both of the aforementioned items would be installed in different locations (one fill side, one dispense side).

A1) Should be 2 separate items as indicated by the inquiry. The Equipment list required section has been amended to indicate 2 separate valves.

Q2) Your RFQ indicates in the equipment list that an "interior poxy lining" is required. Typically, this is not an option in such small tanks and not used for ordinary vehicle fuel tanks. Question: Is it necessary and if so, would using a stainless steel inner tank meet your requirements?

A2) Bullet quote(s) was pulled from “basis of design item”. Key requirement for this bullet is UL2085 compliant and size/capacity.

Q3) Looking at the site map and satellite images, is the area designated for the tanks already constructed so that no new site work will need to be performed by the contractor?

A3) No site-work to be performed by contractor/vendor.

Q4) Your RFQ requests a Fuel Management System, "OPW PV100-M2 Petrovend", this system requires both high voltage and low voltage conduits and wiring normally provided by a certified installer. Question: Will the Contractor be required to provide this part of the electrical installation or will the government include this under their "Government Electrician" work as stated in item #4?

A4) Wiring/connections to be performed by the government. Contractor/vendor is responsible for coordination and “commissioning” after connections are made. As noted above, and within the SOW parenthetical (“or, as equivalent”), vendor may propose other systems with similar functionality.

Q5) Your RFQ under item #5 states that the Contractor will "supply initial fuel to the tanks to validate install/test." Question: Does this indicate the contractor is to pay for the cost of the fuel of the initial delivery?

A5) Yes

Q6) Please provide a list of the signs you wish included in item #7. (ie; Diesel, No-smoking, hazardous, flammable, etc.)

A6) We’d expect the following signs: diesel/unleaded identification and Haz Diamond, flammable/combustible, no smoking, & stop engine.

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Project Eagle Activation Denver VA Replacement Medical Center 13611 E Colfax Ave, Aurora, CO 80045

Q7) Under the "Equipment list" it calls for an "AST Shutoff/Emergency Valve" Are you referring to an tank Overfill Valve on the tank fill point?

A7) This refers to 2 different valves - AST SHUTOFF VALVE (FILL SIDE) and EMERGENCY SHUTOFF

VALVE (SUPPLY SIDE)

Q8) The type of pumps is not specifically listed, but it appears that the requirement is for a tank top fuel pump, such as a Fill-Rite 701, is this correct?

A8) Fill-Rite 701 or equivalent suffices for this requirement.

Q9) Epoxy liners on small 300-350 gallon tanks are almost impossible to do. It would require a 24 " manway to be installed on top of the tank leaving no room for tank top openings. Is this a requirement?

A9) “W/INTERIOR POXY LINING” has been removed from the requirement.

Q10) We are not the direct OEM but we are partnered with the OEM. Does this disqualify us for the contract?

A10) Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed supplies, equipment and/or services contracts for maintenance (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM.

Q11) Does the OEM have to be a medical supply manufacture to supply fuel tanks?

A11) Language about medical supply manufacturer has been removed from 52.212-1, Instructions to Offerors, Section a) and b).

Q12) To clarify, the tanks being delivered to the site need to be fully delivered, installed, set up, tested and supplied with fuel upon completion of contract?

A12) The tanks will sit on the existing concrete driveway highlighted in the drawing. “install” means they need to crane them off a trailer to where we designate, and then make all of the tank-specific (plumbing) connections (for example, the vents/fill pumps/hoses/etc.). Once this is awarded, but before delivered, we’ll need to know what they’ll need for electrical, and our guys (VA) will have it mostly ready (up to a disconnect) for when they get here.

Q13) The fuel supplied needs to fill the tanks up fully or provide just enough for testing upon installation?

A13) Enough for validation/testing upon installation?

Q14) The only documents needed for RFQ submission on April 27th, 2018 are the technical capabilities and price?

A14) Yes

Q15) Do we need to submit additional technical capabilities statement from the OEM and installer?

A15) Technical capabilities include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming their ability to supply the products and services outlined in this request.

Q16) Is the Descriptive Literature and Service Data Manuel to be submitted with RFQ on April 27th, 2018 or to be submitted after awarded contract?

A16) Descriptive literature is part of the Technical Capability submission on April 27th. Service data manuals can be provided before or after award.