36C25918Q0239-00001000.docx

36C25918Q0239

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 02-26-2018 none 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25918Q0239 02-26-2018

X The purpose of this amendment is to provide the correct RFQ. The previous posted RFQ was the wrong document and should be disregarded in favor of this document.

Ronnie Jones

NCO1915L2-3411

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary) 25.

ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE

ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________

OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

436-18-1-5090-0002 36C25918Q0239 02-23-2018 Ian Boettcher 303-712-5722 03-16-2018 4:30pm 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 812332 $38.5 Million X N/A X Department of Veterans Affairs VA Montana Health Care System 3687 Veterans Drive Fort Harrison MT 59636 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Submitted Electronically Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Linen/Laundry Service for the Billings VA Health Care Center Please see instructions on pages 42 and 46 See CONTINUATION Page X X Ronnie Jones

NCO1915L2-3411

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

B.1.1.1. CONTRACTOR: Name

B.1.1.2. GOVERNMENT: Ian Boettcher, Contracting Officer Department of Veterans Affairs Rocky Mountain Network NCO 19 Contracting 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5722

FAX: 303-712-5800

E-mail: Ian.Boettcher@va.gov

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

c. Other [X] MONTHLY IN ARREARS B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

1. TUNGSTEN e-Invoice Setup Information: (877) 752-0900

1. TUNGSTEN e-Invoice email: USClientServices@ob10.com

1. FSC e-Invoice Contact Information: (877) 353-9791

1. FSC e-invoice email: vafsccshd@va.gov

1. The following two codes will be required when creating a vendor profile in TUNGSTEN:

· TUNGSTEN Buyer Number AAA544240062

· Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period: Base Year – April 1, 2018 through March 31, 2019 Option Year 1 – April 1, 2019 through March 31, 2020 Option Year 2 – April 1, 2020 through March 31, 2021 Option Year 3 – April 1, 2021 through March 31, 2022 Option Year 4 – April 1, 2022 through March 31, 2023 B.1.8. DEPARTMENT OF LABOR WAGE DETERMINATION: Department of Labor Wage Determination No. 2015-5399, Revision No. 5, dated January 01, 2018 is incorporated into this contract.

B.2 STATEMENT OF WORK

1. Description of Service The contractor shall provide all personnel, equipment, tools, materials, transportation, and supervision necessary to provide linen/laundry service for VA Billings Health Care Center (HCC) located in Billings, MT. The contractor shall provide such service in accordance with all applicable local, state, and federal laws, regulations, standards, instructions, commercial practices, and as described in this Statement of Work (SOW). The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish requirements in a timely manner. The contractor shall be responsible for laundering Government owned items, providing linen items (and maintaining par levels), and providing/replacing rugs.

1.1 Rugs

Due to the patient needs within the HCC, the requirement for rugs will change throughout the year. Rug sizes range from 2’X3’ to 6’X10’ and are positioned around the clinic to provide safety and remain in conformity with the design and professionalism of the HCC. All rugs will have a new appearance and will be of neutral or blue color to blend with the interior design of the building. In the warm months, less rugs will be used in the building in order to avoid unnecessary fall risks. During the winter and rainy months, additional rugs will be needed in order to decrease the slip hazards.

1.1.1 Inventory

The contractor shall maintain an inventory large enough to be able to swap out all rugs weekly. All new rugs shall be clean and free from stains, debris, and damage. Any rug delivered by the contractor that does not meet the standards above will be rejected by the VA facility and the contractor shall provide a new rug that meets the above standards within 1 business day.

Rugs to be provided by the contractor – all rugs shall be replaced every 2 weeks unless the contractor is notified by the VA that replacements are needed sooner than that.

1.1.2 Turnaround

Rugs will be replaced on a on a one for one swap basis, there will be no turnaround time from when a rug is picked up to when a rug is returned clean. For this reason, it is recommended the contractor at least double their on-hand inventory. Rugs will be swapped out at minimum every two weeks and at most weekly. The swap out duration will be determined by the Contracting Officer’s Representative (COR)/ Point of Contact (POC) on site based on outside conditions.

1.2 Uniforms & Other Government Owned Items for Laundry

VA uniforms at the HCC consist mainly of scrubs but also include t-shirts and khaki pants for housekeeping staff. Uniforms shall be placed in a designated soiled uniform bag and shall be returned on hangers. Upon returning the uniforms, the contractor shall sort and hang uniforms in accordance with the Billings HCC distribution plan. The VA will use every precaution to ensure items are removed from pockets of uniforms but in the instance items are found in pockets, those items shall be returned with the next delivery and given directly to the COR/POC.

Government Owned/Furnished Items for Laundry – All uniform items shall be returned to the VA facility clean, dry, and on hangers in plastic bags. All curtains shall be returned clean, dry, folded, and in a plastic bag. All rags and mop heads shall be returned clean, dry, and in plastic bags (multiple clean rags can be in one plastic bag).

Item Description

Flame Retardant Exam Curtain

Uniform: Scrub Top

Uniform: Scrub Bottom

Uniform: Blue T-Shirt

Uniform: Khaki Cargo Pant

18” Microfiber Flat Mop*

16”X16” Hygiene Microfiber Cleaning Cloth*

20oz Wet Mop Head Cotton/Rayon, 35”-37” long*

Dust Mop Head 24” White*

Dust Mop Head 36” White*

Dust Mop Head 60” White*

Estimated Monthly Pounds – 2500 lbs.

*These items may not be required to be laundered under this contract after the first 2-3 months as they may be provided under a separate housekeeping contract.

1.2.1 Inventory

All inventory will be purchased by the VA. There are roughly between 200 and 300 sets of scrubs and 50 to 100 sets of housekeeping uniforms.

1.2.2 Turnaround

All dirty laundry shall be picked up 3 times per week (Mon, Wed, Fri) at the Billings HCC and be returned clean within five days of pick up. The VA will use weight to ensure all dirty laundry leaving the VA for laundering returns to the VA for re-use. The variance for weight variance between clean and dirty linen is between 9% and 12%. A variance of over 12% will be considered as loss and the responsibility of the Contractor to replenish.

1.2.3 Unserviceable Articles

The contractor shall deliver any unserviceable and un-repairable Government owned articles wrapped and marked as damaged or soiled. Allowance standard of 2% for unserviceable items due to contractor negligence. COR/POC shall document unserviceable items with the correct pick-up ticket. The contractor shall replace unserviceable items damaged due to contractor negligence at no additional cost to the Government. Any items deemed unserviceable due to normal wear and tear shall be replaced by the Government.

1.2.4 Inventory Reconciliation

The contractor shall conduct an inventory reconciliation for all Government owned items on a weekly basis in person with authorized Government personnel.

1.2.5 GFP Tagging

The contractor is allowed to tag individual GFP items discreetly for tracking purposes. Any tagging system the contractor chooses to utilize shall not cover or deface any tagging the Government has existing on linen articles (i.e. the contractor shall not cover name tags on uniforms).

1.3 Linens

Linens are classified but are not limited to sheets, pillow cases, blankets, gowns, and towels. Linen counts will be determined by the VA and furnished by the contractor. After the initial count is established and initial delivery has been made, the contractor shall deliver weekly an amount large enough to maintain the required par level for each linen item.

1.3.1 Inventory

Initial inventory shall be purchased by the Contractor and will consist of the items in table 1.3.2. Inventory levels will be maintained as shown in the diagram and subject to change by the VA.

1.3.2 Linen items to be provided and stocked by the contractor – all items shall be delivered to the VA facility clean, dry, folded, and in plastic bags.

*Contractor shall purchase enough of each item to fulfill the initial delivery as well as maintain the required Par Level.

1.3.3 Turnaround

Dirty linen will be picked up from the VA facility three times a week (Mon, Wed, Fri) and returned to the clinic five working days after pick up.

1.4 Replenishment

1.4.1 Expectations

The contractor is expected to return the same items/pounds of clean laundry that it picked up 5 days earlier (within the allowed weight variations). The contractor shall maintain all rugs and linen items at the established par levels.

1.5 Pick-Up and Delivery

1.5.1 Pick-Up

The contractor shall provide pick-up service three times each week on Mondays, Wednesdays, and Fridays, except for Government holidays. All linen carts must be cleaned and washed after each pick-up. The weighing of soiled laundry will be done by authorized Government personnel, prior to pick-up, and with the contractor present at pick-up time. The laundry the contractor shall pick up will be dry/wet soiled linen. Authorized Government personnel shall verify that the contractor adheres to all pertinent regulations concerning handling soiled linen. 100% of pick-ups shall have a pick-up ticket. The contractor shall verify the weight and sign a pick-up ticket. Such signature constitutes agreement to the Government’s soiled linen weight unless specific exception is taken. A copy of the pick-up slip shall be retained by the government.

1.5.2 Delivery

All items the contractor deliveries to Billings HCC are subject to inspection to ensure proper cleanliness and handling. Delivered finished items shall be clean, dry, sanitized, free of stains, free of dust, neatly packaged, labelled, and subject to inspection. The contractor shall provide an invoice indicating the weight of the delivered clean laundry and the quantities of the delivered clean linen items and rugs. Delivered finished articles shall match the quantities recorded for pick-up. Authorized Government personnel shall verify the weight of the delivery and sign for delivery. Such signature constitutes agreement to the contractor’s soiled linen weight unless specific exception is taken. A copy of the invoice shall be retained by the government.

1.5.3 Inventory Reconciliation

The contractor shall provide a completed delivery slip to the linen exchange personnel with each delivery 100% of the time. The Government shall provide a completed pick-up ticket with each pick-up 100% of the time.

1.5.4 Packaging

The contractor shall provide complete linen bundles that are shrink-wrapped and labelled with correct item and contents of each bundle. Method of finish shall be wash, dry, finish (WDF), press (P), and wrap finished work in plastic (WP).

1.5.5 Vehicle Cleanliness

Clean items are to be protected from contamination and soiling at all times.

1.6 Service Calls

Service calls shall occur when there is a possible discrepancy in the quantities that were delivered evidenced by comparing the correct pick-up ticket to the delivery in question. The contractor shall respond to calls within four (4) hours. Service calls shall be made between the hours of 0830-1200. The contractor shall be required to deliver the appropriate clean finished linens to correct the discrepancy indicated for a given service call.

1.7 Hours of Operation

1.7.1 Pick-up and Delivery Location

The contractor shall pick up and deliver linen at the Billings HCC located at 1775 Spring Creek Lane, Billings, MT 59102. Pick-up will be at door number 4.

1.7.2 Pick-up and Delivery Schedule

The contractor shall pick up and deliver linen between the hours of 0830-1100 unless otherwise stated, completing a service call, or agreed upon in writing by contractor management and authorized Government personnel. Written approvals shall be filed with the pick-up and delivery tickets for that individual shipment.

1.7.3 Recognized Holidays

The contractor is not required to provide service on federal holidays. If a service date falls on a federal holiday the contractor shall provide pick-up and delivery services, the following scheduled date with reasonable understanding that the pick-up is likely to be a higher volume than if the schedule had been uninterrupted. Federal employees may observe these holidays the week day before or after each holiday; the contractor shall verify the anticipated holiday schedule with the Contracting Officer/COR before January 01st of each year of performance. Federal holidays are:

Any other day declared a national holiday by the President of the United States.

1.7.4 Par Level Adjustment

Authorized Government personnel may request to alter par levels to reflect clinical needs. The Government will make every effort to make these adjustments as infrequent as possible. Written agreement from the contract manager must accompany any par level changes.

1.8 Workmanship and Sanitation

1.8.1 Sanitation

Contractor delivered finished articles shall conform to the standards of quality of cleanliness. All work performed shall be done under sanitary conditions. The items shall not only be clean, in the sense of being free of soil and stains, but also free of bacteria, fungi, and other microorganisms, including pathogen, or disease producing organisms. 98% of laundry bundles shall be delivered clean, soil free, and guaranteed to be accurate or current; 2% for unserviceable items is allowed standard.

1.8.1.1 State and Local Department of Health Requirements

Compliance with any certification, training, or labeling requirements arising from State or Local Department of Health Regulations is the responsibility of the contractor. All items removed from the Billings HCC shall be considered contaminated and shall be handled by the contractor correctly according to industry safety standards.

1.8.2 Re-Performance of Laundering

Notwithstanding the provision of this contract covering inspections, acceptance, and deduction from payment; any items found to have been unsatisfactorily cleaned shall be re-cleaned at no additional cost to the Government. Such items shall be identified by COR/POC after the unsatisfactory condition is discovered. The contactor shall pack these items separately and identify by marking: “ATTENTION COR/POC.”

2 Services Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3 General Information

3.5 Personnel

3.5.1 Contract Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate(s), who shall act for the contract manager when the manager is absent, shall be designated in writing to the Contracting Officer accompanied by correct contact information for each person listed.

3.5.1.1 Authority

The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters directly relating to the daily operation of this contract.

3.5.1.2 Availability

The contract manager or alternate shall be available during normal business hours 0730-1630 to meet within two (2) hours at the Billings CBOC with Government personnel (designated by the Contracting Officer) to discuss problem areas. After normal duty hours the manager or alternate shall be available within 24 hours.

3.5.1.3 English Proficiency

The contract manager and alternate(s) must be able to read, write, and understand English.

3.6 Employees

3.6.1 Attire and Badges

Contractor delivery personnel shall present a neat appearance and be easily recognized. Wearing distinctive clothing bearing the name of the company or wearing appropriate badges that contain the company name and name of employee may accomplish this.

The C&A requirements do not apply, a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

3.7 Quality Control

3.7.1 Quality Control Plan

The contractor shall establish and maintain a complete Quality Control Plan to assure the requirement of the contract is provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the Contracting Officer on contract start date and as changes occur.

3.3.2 Service Delivery Summary

The plan shall include an inspection system covering all services listed on the Service Delivery Summary. List must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspection will be accomplished, and the title of the individual(s) who will perform the inspection.

3.3.3 Inspections

On-site records of all inspections conducted by the contractor and the necessary corrective action taken shall be made available to the Government during the term of the contract.

3.4 Quality Assurance

The government will evaluate the contractor’s performance under this contract using the method of surveillance specified in the QASP. The Government will record all surveillance observations. When an observation indicates defective performance, the COR will request the contractor’s representative to initial the observation.

3.5 Performance Evaluation Meetings

The contract manager may be required to meet at least weekly with COR/POC and the Contracting Officer during the first month of the contract. Meetings will be as often as necessary, thereafter, as determined by the COR/POC/CO. However, if the contractor requests a meeting, it will be held whenever a Corrective Action Report (CAR) is issued. The written minutes of these meetings shall be signed by the contractor’s manager; he/she shall submit a letter of non-concurrence within 5 days of the receipt of the minutes.

B.3 SCHEDULE OF SERVICES/COSTS

BASE YEAR – April 1, 2018 through March 31, 2019

Estimated Total Cost of Base Year

Page 1 of Page 1 of

OPTION YEAR 1 – April 1, 2019 through March 31, 2020

Estimated Total Cost of Option Year 1

Page 1 of Page 1 of

OPTION YEAR 2 – April 1, 2020 through March 31, 2021

Estimated Total Cost of Option Year 2

Page 1 of Page 1 of

OPTION YEAR 3 – April 1, 2021 through March 31, 2022

Estimated Total Cost of Option Year 3

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OPTION YEAR 4 – April 1, 2022 through March 31, 2023

Estimated Total Cost of Option Year 4

Estimated Total Cost of Base Year and all Option Years

Page 1 of Page 1 of

Minimum Contract Value - $40,000.00 Maximum Contract Value - $425,000.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete.