36C259-24-AP-1018-FY24-433 JOFOC NCO19 AGFA Sustainment Services_HCA_Redacted.pdf

Request for Sole Source Justification

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C259-24-AP-1018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C259-24-AP-1018

RPOW JOFOC Tracker Number: FY24 - NCO 19 - 1323

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 19, 6162 S.

Willow Drive, Suite 300, Greenwood Village, CO 80111, in support of the Veterans Integrated Service Network (VISN) 19 Health Care facilities.

VISN 19 Health Care Facilities this requirement supports:

1. Department of Veterans Affairs 2. Department of Veterans Affairs VA Western Colorado Health Care System VA Eastern Colorado Health Care System 2121 North Avenue 1700 N. Wheeling St Grand Junction, CO 81501 Aurora, CO 80045 2237: 575-24-1-822-0007 2237: 554-24-3-450-0060

3. Department of Veterans Affairs 4. Department of Veterans Affairs

Fort Harrison VA Medical Center VA Salt Lake City Health Care System 3687 Veterans Drive 500 Foothill Drive Fort Harrison, MT 59636 Salt Lake City, UT 84148 2237: 436-24-3-083-0148 2237: 660-24-3-985-0025

5. Department of Veterans Affairs 6. Department of Veterans Affairs Cheyenne VA Medical Center Sheridan VA Medical Center

2360 E. Pershing Blvd. 1898 Fort Road Cheyenne, WY 82001 Sheridan, WY 82801 2237: 442-24-2-072-0016 2237: 666-24-1-483-0015

7. Department of Veterans Affairs 8. Department of Veterans Affairs

Eastern Oklahoma VA Health Care System Oklahoma City VA Health Care System 1011 Honor Heights Drive 921 N.E. 13th Street Muskogee, OK 74401 Oklahoma City, OK 73104 2237: 623-24-3-091-0037 2237: 635-24-3-455-0169

2. Nature and/or Description of the Action Being Processed: This requirement is for a firm-fixed-price

(FFP) contract consisting of one base-year and four one-year option periods. Services for this requirement are currently provided under contract 36C25923C0074 with AGFA Healthcare Corporation. The period of performance for the current contract is May 15, 2023, to July 14, 2024. AGFA Healthcare Corporation, a large business, is the original manufacturer of the software and sole provider of the required services, subscriptions, and licensing.

Request for Sole Source Justification

VHAPG Part 806.3 OFOC Page 2 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C259-24-AP-1018

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This acquisition will provide maintenance to the AGFA Pictures Archive and Communication System (PACS), iPlan, Bi Looker and Vendor Neutral Archive (VNA) systems utilized by all VISN 19 Medical Care Centers to provide radiological services to Veterans. Maintenance support includes software update/upgrade, corrective maintenance, reconfiguration, administration, and hardware repair. Additionally, the contractor must provide essential subscription services, software licensing, and system performance monitoring. This anticipated contract is a FFP contract consisting of one base-year and four one-year option periods with an estimated value of The estimated period of performance is July 15, 2024, to July 14, 2029.

The resulting contract will include FAR clause at 52.217-8 - Option to Extend Services. If exercised for up to 6 months, the 52.217-8 option will be exercised at the same rates as those in effect under the contract at the time the contract is extended.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the

Use of the Authority Cited Above (applicability of authority): The AGFA PACS, iPlan, Bi Looker, and VNA systems are currently utilized by all VISN 19 Medical Care Centers to provide radiological services to Veterans. AGFA Healthcare Corporation is the original manufacturer of the proprietary software and the sole provider of the required services, subscriptions, and licensing. AGFA Healthcare Corporation does not have any authorized small business distributors or service providers in any socioeconomic category. Written confirmation from AGFA Healthcare Corporation that there are no authorized distributors or service providers, and the associated software is proprietary in nature was obtained March 28, 2024, and is included in the contract file.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Recent market research confirmed that AGFA Healthcare Corporation is the original manufacturer of the software and the sole provider of the required services, subscriptions, and licensing.

AGFA Healthcare Corporation does not have any authorized small business distributors or service providers in any socioeconomic category. No further action is available to facilitate competition for this acquisition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost to the Government will be determined fair and reasonable based on comparison of the pricing for the same services provided to VISN 19 Medical Care Centers on previous contracts, contracts for similar services provided to other locations and agencies, and the established price lists previously determined fair and reasonable on other agency-wide contracts.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted pursuant to FAR Part 10, VA Acquisition Regulation (VAAR) 810.001-70 Market Research Policy, and PPM 2016-05(Revised Aug