S06 36C25820Q0188 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723 To all Offerors/Bidders

36C25820Q0188 07-02-2020

X

This amendment is to address questions from the industry, see page 2.

POC for this Amendment is leigh.corazzini@va.gov

Nonya Montano Contracting Officer

Solicitation 36C25820Q0188 Q&A 6/30/2020

1. Please clarify what is it that I am to do with top sheet (Answer blocks 12,17,23,24,30)? And sign where?

On page 61, Instructions to Offerors, it provides details on using the SF 1449 or a response on your company letterhead. On page 65, 1. Price Quote Content, it discusses the blocks to be completed by offerors on the SF 1449 with your signature.

2. Do not see where the quote number to be added?

If your record system requires/uses a quote number for reference, you can include that for your record keeping purposes. We require a reference of the solicitation number, noted on the SF 1449.

3. Contract P.10: d. No need to discharge if returns < 14 days? How does this effect HMIS Data entry?

After a Veteran has been absent for 3 consecutive days we can no longer pay the contractor. The contractor has the option to hold the bed without pay for up to 14 days. For HMIS, this would mean delaying the discharge note for up to 14 days. For example, if a Veteran was admitted to the hospital for 14 days and the contractor held their bed, I would stop paying them after day 3 and they would keep the HMIS admission open. If the Veteran was hospitalized for more than 14 days, the contractor would be required to submit a discharge note in HMIS and release the bed.

4. Contract P. 11-does this mean 1 Case Manager and One Case aid for total of 15 residents?

There should be no more than 15 residents per case manager or case aid. There doesn’t need to be a team (case manager and case aid) for every 15 residents. The contractor would need 2 case managers/case aids for 18 residents.

5. Contract P.17-M. Quality control Plan- is there a specific form for this?

This is a plan developed by the contracted facility. Item M. Quality Control on page 17 details the requirements of this plan (see M 1.1)

6. P 43. holidays??? We do not have this as we have less than 15 employees and go by the Arizona statutes for part time-fulltime employees.

This is language from the current Wage Determination established for Maricopa County. We include this so that potential contractors are incorporating the minimums set forth by the State of Arizona.

7. Contract P. 51- SOR- System of Records?

The contractor must have a system in place to protect the confidentiality of Veteran residents. This pertains to medical records, email transmissions, lab results, progress notes, case management records, HMIS data etc. The contractor must follow HIPPA guidelines to protect the confidentiality of Veteran residents and report all breaches to the HCHV COR.

8. Contract P.56-VA Training?

Refer to page 31 for Alternate I (JAN 2017) of 52.224-3: As prescribed in 24.302(b), if the agency specifies that only its agency-provided training is acceptable, substitute the following paragraph (c) for paragraph (c) of the basic clause: (c) The contracting agency will provide initial privacy training, and annual privacy training thereafter, to Contractor employees for the duration of this contract. If you do not have this training available you can offer the VA training to your staff.

9. Contract P.60-Is this where I sign for the actual contract?

This is part of the Rules of Behavior, the security requirement for those contractors that need access to VA Systems. If you would require this access, then yes you would complete this form as well as the VA prescribed trainings to be granted that access.