36C25820B0008-024.pdf

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10.0%

7.5%

5.0%

ON FIRST $20,000

ON NEXT $30,000

ON BALANCE OVER $50,000

3B

1C

3A

1A

(Line 6 and 7)10.0%

INSURANCE AND TAXES

OMITTED WORK

(CREDIT)

(B)

PRIME

CONTRACTOR

FEE

OTHERS (Equipment, testing, etc.)

TOTAL ► -$

LINE

NO.

1B SUBCONTRACTOR

PROPOSAL

(VA FORM 10-3385b)1D

1E

ELECTRICAL -$

SPECIAL/GENERAL/CONSTRUCTION

3C

DIRECT

OVERHEAD

(Line 8)

TOTAL DIRECT COST ► -$

NET DIRECT COST (Line 8, Col.C - Col.B) ►

TOTAL CHANGE ORDER COST (Line 4 + 14) ► -$ -$

PROFIT

TOTAL PRIME CONTRACTOR COST ► -$ -$

-$ -$ (Line 5)

TAXES ON MATERIAL AND EQUIPMENT

11A

Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)VA FORM 08-3385a

CONSTRUCTION CHANGE ORDER COST SUMMARY

(PRIME CONTRACTOR)

Department of Veterans Affairs

PROPOSAL REQUEST NO. VA PROCEED ORDER NO. VA CHANGE ORDER NO.

ADDED WORK

(COST)

(C)

ITEM

(A)

SITE WORK

MECHANICAL AND HVAC

PROJECT NAMEPROJECT NO.

PROJECT LOCATION

CONTRACT NO. NAME OF PRIME CONTRACTOR

DESCRIPTION OF WORK

PRIME CONTRACTOR DIRECT LABOR

PRIME CONTRACTOR DIRECT MATERIAL

PRIME CONTRACTOR EQUIPMENT RENTAL

ESTIMATOR:

11C

TOTAL SUBCONTRACTOR COST ►

11B

10A

10B

10C

PROJECT LOCATION

CONTRACT NO. NAME OF SUBCONTRACTOR

Department of Veterans Affairs

CONSTRUCTION CHANGE ORDER COST SUMMARY

(SUBCONTRACTOR)

PROJECT NO. PROJECT NAME

LINE

NO.

ITEM

(A)

OMITTED WORK

(CREDIT)

(B)

ADDED WORK

(COST)

(C)

1 DIRECT LABOR -$

DESCRIPTION OF WORK

PROPOSAL REQUEST NO. VA PROCEED ORDER NO. VA CHANGE ORDER NO.

4 TOTAL DIRECT COST ► -$ -$

5 NET DIRECT COST (Line 4, Col. C - Col. B) ► -$

2 DIRECT MATERIAL -$

3 EQUIPMENT RENTAL -$

6B ON NEXT $30,000 -$ (Line 5) -$

6A

DIRECT

OVERHEAD

ON FIRST $20,000 -$ (Line 5)

6C ON BALANCE OVER $50,000 -$ (Line 5) -$

7A

PROFIT

ON FIRST $20,000 -$ (Line 5) -$

7B

8 INSURANCE AND TAXES 10.0% (Line 1) -$ -$

ON NEXT $30,000 -$ (Line 5) -$

7C ON BALANCE OVER $50,000 -$ (Line 5)

10 TOTAL ► -$ -$

11 COST PROPOSAL (Line 10, Col C - Col B) -$

9 TAXES ON MATERIAL AND EQUIPMENT 10.0% (Lines 2 and 3) -$ -$

ESTIMATOR: S. Kang DATE

VA FORM 08-3385b Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)

12 CREDIT PROPOSAL (Line 10, Col B - Col C) -$

REMARKS

852.236-88 Contract changes - supplement.

As prescribed in 836.578, insert the following clause:

CONTRACT CHANGES - SUPPLEMENT (JUL 2002)

The clauses entitled “Changes” in FAR 52.243-4 and “Differing Site Conditions” in FAR 52.236-2 are supplemented as follows:

(a) Paragraphs (a)(1) through (a)(4) apply to proposed contract changes costing over $500,000.

(1) When requested by the contracting officer, the contractor shall submit proposals for changes in work to the resident engineer. Proposals, to be submitted as expeditiously as possible but within 30 calendar days after receipt of request, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc.

(Labor costs are to be identified with specific material placed or operation performed.) The contractor must obtain and furnish with a proposal an itemized breakdown as described above, signed by each subcontractor participating in the change regardless of tier. When certified cost or pricing data are required under FAR Subpart 15.403, the cost or pricing data shall be submitted in accordance with FAR 15.403-5.

(2) When the necessity to proceed with a change does not allow sufficient time to negotiate a modification or because of failure to reach an agreement, the contracting officer may issue a change order instructing the contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. Furthermore, when the change order is issued, the contractor shall submit a proposal, which includes the information required by paragraph (a)(1), for cost of changes in work within 30 calendar days.

(3) The contracting officer will consider issuing a settlement by determination to the contract if the contractor's proposal required by paragraphs (a)(1) or (a)(2) of this clause is not received within 30 calendar days o if agreement has not been reached.

(4) Bond premium adjustment, consequent upon changes ordered, will be made as elsewhere specified at the time of final settlement under the contract and will not be included in the individual change.

(b) Paragraphs (b)(1) through (b)(11) apply to proposed contract changes costing $500,000 or less:

(1) When requested by the contracting officer, the contractor shall submit proposals for changes in work to the resident engineer. Proposals, to be submitted as expeditiously as possible but within 30 calendar days after receipt of request, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation performed.) The contractor must obtain and furnish with a proposal an itemized breakdown as described above, signed by each subcontractor participating in the change regardless of tier. When certified cost or pricing data or information other than cost or pricing data are required under FAR 15.403, the data shall be submitted in accordance with FAR 15.403-5. No itemized breakdown will be required for proposals amounting to less than $1,000.

(2) When the necessity to proceed with a change does not allow sufficient time to negotiate a modification or because of failure to reach an agreement, the contracting officer may issue a change order instructing the contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. Furthermore, when the change order is issued, the contractor shall submit within 30 calendar days, a proposal that includes the information required by paragraph (b)(1) for the cost of the changes in work.

(3) The contracting officer will consider issuing a settlement by determination to the contract if the contractor's proposal required by paragraphs (b)(1) or (b)(2) of this clause is not received within 30 calendar days, or if agreement has not been reached.

(4) Allowances not to exceed 10 percent each for overhead and profit for the party performing the work will be based on the value of labor, material, and use of construction equipment required to accomplish the change. As the value of the change increases, a declining scale will be used in negotiating the percentage of overhead and profit. Allowable percentages on changes will not exceed the following: 10 percent overhead and 10 percent profit on the first $20,000; 7-1/2 percent overhead and 7-1/2 percent profit on the next $30,000; 5 percent overhead and 5 percent profit on balance over $50,000. Profit shall be computed by multiplying the profit percentage by the sum of the direct costs and computed overhead costs.

(5) The prime contractor’s or upper-tier subcontractor’s fee on work performed by lower-tier subcontractors will be based on the net increased cost to the prime contractor or upper-tier subcontractor, as applicable. Allowable fee on changes will not exceed the following: 10 percent fee on the first $20,000; 7-1/2 percent fee on the next $30,000; and 5 percent fee on balance over $50,000.

(6) Not more than four percentages, none of which exceed the percentages shown above, will be allowed regardless of the number of tiers of subcontractors.

(7) Where the contractor's or subcontractor’s portion of a change involves credit items, such items must be deducted prior to adding overhead and profit for the party performing the work. The contractor’s fee is limited to the net increase to contractor of subcontractors’ portions cost computed in accordance herewith.

(8) Where a change involves credit items only, a proper measure of the amount of downward adjustment in the contract price is the reasonable cost to the contractor if he/she had performed the deleted work. A reasonable allowance for overhead and profit are properly includable as part of the downward adjustment for a deductive change. The amount of such allowance is subject to negotiation.

(9) Cost of Federal Old Age Benefit (Social Security) tax and of Worker’s Compensation and Public Liability insurance appertaining to changes are allowable. While no percentage will be allowed thereon for overhead or profit, prime contractor’s fee will be allowed on such items in subcontractors’ proposals.

(10) Overhead and contractor’s fee percentages shall be considered to include insurance other than mentioned herein, field and office supervisors and assistants, security police, use of small tools, incidental job burdens, and general home office expenses and no separate allowance will be made therefore. Assistants to office supervisors include all clerical, stenographic and general office help Incidental job burdens include, but are not necessarily limited to, office equipment and supplies, temporary toilets, telephone and conformance to OSHA requirements. Items such as, but not necessarily limited to, review and coordination, estimating and expediting relative to contract changes are associated with field and office supervision and are considered to be included in the contractor’s overhead and/or fee percentage.

(11) Bond premium adjustment, consequent upon changes ordered, will be made as elsewhere specified at the time of final settlement under the contract and will not be included in the individual change.

(End of Clause)

GLA

Construction Safety

Requirements

This document is intended for all Contractors performing work at Veterans Affairs Greater Los Angeles Healthcare System Hospital or at any of its affiliates, and supplements any requirements in the specifications. Contractor is required to comply with all OSHA and other VA and industry standard safety requirements.

Table of Contents

Page #

Section I……………... Contractors Safety 3

a. Hazardous Waste Disposal

b. Airborn Contaminate Control

c. Protection from Above Ceiling Work

d. ACM Abatement

Section II……………… Environmental Health & Safety 9 Section III……………...Life Safety 12

a. Life Safety General Information

b. Fire Watch and Procedures (WLA, Sepulveda, and LAACC)

Section IV………………Security 16

a. Identification Badges

b. Parking

c. VA Police Phone Numbers

d. Deliveries

Section V …………… Permits and Requirements 17

a. Interim Life Safety Measures (ILSM)

b. Infection Control Risk Assessment

c. Hot Works

d. Working Safely in Interstitial Spaces

e. Above Ceiling

f. Lockout/Tagout

g. Mobile Crane

h. Excavation

Section VI………………List of Permits & Forms 31

1. ..... Interim Life Safety Measures

2. ..... Infection Control Pre-Risk Assessment

3. ..... Hot Work Permit

4. ..... Interstitial Permit and Rules of Conduct

5. ..... Above Ceiling Work Permit

6. ..... Lockout/Tagout/Tryout Permit

7. ..... Mobile Crane Permit

8. ..... Excavation Permit

9. ..... VA ID Badge Application

10. ... Test & inspection Request form

11. ... Confined Space Entry Permit

12. ... After Hours Activity Security Permit

A. Key Agreement with contractor B. Utility System Shutdown Advisory C. Fire Watch Form D. Construction Fire Safety Checklist E. Contractor’s Daily Log F. Construction Invoice Format G. Construction Change Order forms

SECTION I

Contractor Safety

I . P U R P O S E

Contractors working at VA Greater Los Angeles Healthcare System (VHGLAHS) or its affiliates have a responsibility to perform their work so fire, accident and injury potential is minimal, and all construction activities are carried out under the governing laws and regulations, and special GLA requirements to provide protection for employees, patients, visitors and property.

I I . GENERAL REQUIREMENTS

A. The use of radios or other sound producing equipment is not allowed on any construction project.

B. Type II Hard Hats are mandatory on all construction projects.

C. Foot Protection:

1. Steel Toe Safety shoes are recommended.

2. Open toe shoes, sandals, or sneakers are prohibited.

E. Unsafe equipment MUST be removed from service until it is repaired or replaced.

(Ladders, tools, staging, etc.)

F. Smoking is prohibited within all buildings and only allowed in designated outside areas.

G. Lockout/Tagout/Tryout of electrical, mechanical, gases or liquids stored under pressure and valves is mandatory while performing any work on any of these systems. All contractor personnel involved must be trained.

H. Prior to entering a confined space (tanks, manholes, below grade pits, etc.), the Contractor must evaluate the space for hazard based on their own written procedures, but in no case less than OSHA, 29 CFR 1910.146. It is up to the contractor to do atmospheric and other testing using their own equipment and personnel. The Contractor’s procedures shall address rescue issues independently. All contractor personnel involved with a confined space entry must have appropriate training and have evidence of that training available with entry is made.

I. The possession of alcoholic beverages, illegal drugs, explosives and/or firearms is strictly prohibited on VAGLAHS property. Anyone suspected of being under the influence of alcohol or drugs will not be allowed to enter or remain on Hospital property. Cameras and video tape recorders are also prohibited.

J. Hazardous and Regulated Wastes:

Waste materials are not to be poured into sinks, drains, toilets, storm sewers or on the ground. Solid or liquid wastes that are hazardous or regulated are not to be disposed of in refuse dumpsters. All spent or unused chemicals must be disposed of from the work site in accordance with all Federal, State, and Local statutes and regulations. Waste materials generated on site shall be placed in labeled DOT approved containers, supplied by the Contractor. Contractors must have pre-approval from the COR for any on site processes that will generate a hazardous waste, result in a waste discharge of any kind or result in air emissions. Internal combustion engines inside of buildings are prohibited. Contractors must maintain their equipment to minimize the potential of discharges (oil/coolants/gasoline, etc.) to the environment. All leaking equipment shall be repaired or removed from the site. All spills must be reported by calling the Occupational Safety and Health Office at telephone number 310-268-3563.

V . REGULATIONS FOR CONTRACTORS

A. Working under the influence of intoxicants or narcotics is not permitted.

B. No Contractors may have contraband materials such as firearms, dangerous weapons, fireworks, intoxicants or narcotics on the premises.

C. Horseplay, scuffling, fighting, etc., are prohibited on GLAHS property.

D. Running in hospital premises is prohibited.

E. Aisles and emergency exits must be kept clear of material and equipment at all times.

Emergency exit doors must be kept clean and closed at all times.

F. Tools and equipment must not be thrown from one employee to another or dropped from one level to another. The transfer of all tools and equipment will be from hand to hand, or by use of a suitable rope and tool bucket.

G. Contractor employees must immediately report to their supervisor all hazards and unsafe conditions and all accidents they are involved in at the time of occurrence, who will then contact the Construction Project Manager or Facilities Project Manager.

H. Contractors shall provide appropriate warnings signs, ropes and barricades to warn patients, visitors and employees of any work operation.

I. Contractors must provide the GLAHS with a schedule and minutes of all safety meetings.

J. Contractors shall abide by all VA, NFPA and Federal OSHA regulations.

V I . HOUSEKEEPING

A. Contractors are to consult with COR before bringing any construction materials on the site, so that appropriate storage/lay down areas can be assigned, which will not interfere with Hospital operations. Materials are to be placed in an orderly manner, so as not to cause a fire, tripping or pest harborage hazard.

B. Contractors shall remove their tools, supplies, etc., to their proper storage areas when the day’s work ends, depending on space availability.

C. Contractors shall clean all scrap materials from the work floor each day. A container(s) must be provided by the Contractors to discard metal, wire, wood, etc., and be removed from the work area at the end of each workday.

D. Contractors shall disconnect all electrical cords from electrical outlets when not in use, and at the end of each workday. Cords shall be coiled and stored properly when not in use. Cords MUST be U.L. listed.

E. Lunch wrappings, coffee containers, packaging wrappings and other refuse must be placed in waste containers and not left on the work floors or equipment. Such containers must be removed from the work site at the end of each workday.

F. All shoes and cart wheels shall be cleaned prior to leaving the construction site.

G. Sticky Mats as required by Infection control shall be changed as when loaded with dirt.

IV. POWERED VEHICLES

A. The maximum speed limit for vehicles is twenty miles per hour on facility grounds.

B. Construction parking will be assigned by the Facility Project Manager. Contractor to provide suggested locations for approval.

C. Abide by all posted road signs.

V. HAND TOOLS

A. Use only those tools in good condition and only for the purpose for which they are designed.

B. Ground wires on portable tools must not be disconnected or broken. They must be reconnected or replaced, when necessary, by a person qualified in electrical work before being placed into operation.

C. Before using an extension cord or trouble light, check for breaks in the insulation, missing ground pin, faulty plugs or sockets and report all defects to the Contractor Supervisor. Under no circumstances will a spliced or patched cord be allowed.

VI. EXPLOSIVE-ACTUATED FASTENING TOOLS

A. An operator license must be provided for each person using an explosive-actuated tool, and must be available for review by VAGLAHS Representative.

V I I . WELDING OR BURNING PROCEDURES

A. No welding or any other hot work may be carried out without a Hot Works Permit. See section VI for more info.

1. Combustibles must be removed in a radius of at least 20 feet away from the job site or be covered with flameproof covers or guards or made safe by other approve means.

2. The Occupational Safety and Health Office may review the preparations for safe work, the work-in-progress, or any completed repair or modifications on premises. If the preparations are incomplete or inadequate, the efficiencies must be resolved before work commences. If work-in-progress is being done unsafely, the responsible Trade Contractor Supervisor will be notified, and all deficiencies must be corrected before work is continued. If completed work has safety deficiencies, the Trade Contractor Supervisor will be notified to resolve the matters.

a. All torches, welders, grinders, and similar equipment must be inspected prior to being used.

b. When performing hot work in a shaft, the welder must ensure the shaft is free of combustibles and provide both a fire barrier one floor below the work and have a dedicated fire watch.

c. All combustibles must be relocated at least 20 feet away from any hot work process.

d. Floor and wall openings within 20 feet must be covered.

e. All areas will be monitored by the welder for accidental ignition for a period of 30 minutes after the hot work has been completed.

B. A 10lb ABC fire extinguisher must be present at all times, provided by the Sub-

Contractor. All extinguishers shall have a California State Fire Marshall tag on them

C. Never use combustible materials to support the object being welded.

D. Protect all parts of the body from drippings and slag especially when welding overhead.

E. All clothing must be free of grease and oil while welding or cutting.

F. For protection of employees in the work areas, screens must be in position when welding is being performed.

G. Proper eye protection must be worn when chipping slag from the weld. Welding helmets with proper shade number must be worn when performing any electric arc welding.

H. All employees within the protective curtain around the welding locations must wear approved eye protection.

I. Appropriate goggles or helmets with proper shade number colored lenses must always be worn when gas welding or cutting.

J. Welding blankets, covers and curtains must be used at all times whenever exposures warrant their use. The area around any operation will be cleared of dust or lint to exceed the possible range of sparks by three (3) feet. When work cannot be moved practically, the work area will be made fire-safe by removing or covering combustibles within range of any possible sparks.

K. Never weld, cut, braze, solder, or otherwise heat an empty container that previously contained flammable or explosive substances unless all such substances and their latent fumes have been completely removed.

L. Any closed container must be vented to the atmosphere to prevent explosion by expansion of the entrapped air.

M. Adequate ventilation must be provided while welding in confined spaces or while brazing, cutting, or welding zinc, brass, bronze, galvanized or leaded material.

N. All materials should be cooled or plainly marked “HOT” after the job is completed.`

O. The absence of a particular safety rule on welding or other “hot work” in this section does not preclude the application of commonly accepted safe practices. When in doubt, refer to the safety precautions stated in OSHA Standards 1926.350 to 1926.354 and Subpart 0 of OSHA’s General Industry Standards 1910.251-1910.245 or NFPA 51B and

ANSI Z49.1

P. Cylinder valves must be closed at all times and the hose bled when the torch is not in use.

Q. All gas cylinders in the work areas must be secured in an upright position, with valve covers in place.

R. Stored fuel gas cylinders must be separated from oxygen cylinders by at least 20 feet or by an effective firewall at least five feet high.

S. Empty cylinders should be marked empty, segregated from full cylinders, and promptly returned to the supplier with the protection caps in place and valves closed.

T. Do not use oil or grease on cylinders or regulator connections.

U. When gas cylinders are being transported, they must be securely latched in an upright position with valve cover in place.

V. A hammer or cheater bar shall not be used to open or close cylinder valves. If valves cannot be opened by hand, the supplier must be notified. Where a special wrench is required, it shall be left in position on the stem of the valve while the cylinder is in use so that the fuel gas flow can be quickly turned off in an emergency.

W. Avoid contact with wet surfaces, ground wires or metal objects when changing electrodes.

X. All portable electric welding units must have frame ground wires connected to the ground before the machine is operated.

Y. When welding is done in hazardous areas, current carrying ground wires should be attached to the piece of metal being welded.

Z. The Trade Contractor’s Supervisor must inspect items to be welded to determine that all conditions and safeguards have been completed. An employee must stand by as a fire watch at all times during burning or welding operations and for 30 minutes after, unless relieved by the supervisor in charge, but in no case less than 10 minutes after repairs are made. Fire watch must be provided by the Trade Contractor.

1. No burning or welding is permitted in the presence of flammable vapors, liquids or ignitable dusts.

2. No burning or welding is permitted while sprinklers are out of service, unless other adequate precautions are taken.

SECTION II

Environmental Health & Safety

1.HAZARDOUS WASTE DISPOSAL

A. VAGLAHS operations meet all Federal, State, and Local Environmental Health and Safety regulations. Contractors must also abide by all such rules. VAGLAHS recycles office paper, cardboard, and other items. Do not mix these items with trash or hazardous waste.

B. Report all spills. It’s the LAW.

C. Maintain your equipment and vehicles. Leaking items or poorly maintained items must be promptly removed from the facility at the Contractor’s expense. Know which materials are hazardous. Do not mix hazardous waste with trash.

D. Do not leave containers outside where they can leak, be knocked over, or be exposed to adverse weather conditions.

E. Chemical Incident Response Policy

1. The following procedures shall be implemented for any occurrence which results in the uncontrolled release of and exposure to an unknown or hazardous chemical.

2. Any person in the immediate area or room should evacuate and alert others to do the same. During evacuation all doors, including fire doors, should be closed.

3. Notify Safety by dialing X6966 (WLA), Safety Chief at 310-261-4200 or Environmental Engineer at 323-491-0887. For Sepulveda and LAACC call the Safety Chief or Environmental Engineer.

Provide, if possible:

a. Specific location

b. Type and amount of chemical involved.

c. Your name and location

2. AIRBORNE CONTAMINANTS CONTROL

This section includes control policy and procedures and ceiling access control of airborne contaminates.

A. What are hospital airborne contaminates.

i. Aspergillosis and related nosocomial fungal infections are caused through inhalation by immuno-compromised patients of aspergillus spores, or to the related spores which can be present in the construction environment. The spores are known to be prolifically present in construction dust, debris and earthwork excavation dust. Control of construction dust, debris and excavation dust, as required in this Section, is imperative to help prevent outbreaks of aspergillosis or related nosocomial fungal infections in immuno-comprised patients.

ii. Inhalation or aspergillus spores or other elated fungal spores by immuno-comprised patients can lead to serious complications and death.

iii. Aspergillus and other related spores are present in the natural environment and thus are not a risk to healthy construction workers.

iv. Construction workers are required to attend an orientation session.

B. Some Contaminate Producing Activities

1. Demolition and removal of walls, floors, ceilings, and other finish materials.

2. Demolition of plumbing, mechanical and electrical systems and equipment.

3. Finish operations such as sanding, painting, and application of special surface coatings.

4. All routine construction activity which can generate dust or disturbs existing dust

5. Site work operations.

C. Contaminate control measures

Contractor shall limit dissemination of airborne contaminants produced by construction-related activities, in order to provide protection of immuno-comprised and other patients, staff, diagnostic operations, or sensitive procedures or equipment, from possible undesirable effects of exposure to such contaminants.

a. Dust in ceilings and construction debris contains fungus spores.

Construction activities causing disturbance of existing dust, or creating new dust, or other airborne contaminants, must be conducted in tight enclosures cutting off any flow of particles into patient areas.

b. Ceilings and walls in Protection areas and other areas of the hospitals as indicated on drawings must be secure at all times. If access into the ceilings in occupied areas is required, procedures as described in this Section shall be followed.

3. PROTECTION FROM ABOVE-CEILING WORK

1. If work is being done in the interstitial above patient care and if work must be performed while the space below is occupied provide temporary work surfaces to provide a safe working platform and netting to protect the ceiling and the spaces below from falling objects and materials. Take all necessary precautions to protect the people and space below from injury due to the Contractor’s operations.

2. Exercise caution when handling fluids, particularly in the interstitial space.

When working with fluids provide a watertight barrier beneath the work area to catch and retain all spillage before it reaches the ceiling below.

3. Notify the Safety Office in Bldg. 218, Rm 310 and Project Engineers at least 24 hours, or greater if requested by the VA, prior to commencing work in ceilings or interstitial spaces above occupied areas to allow at-risk patients to be relocated or protected.

4. Obtain an Interstitial Permit from the Safety Office prior to any work in the interstitial.

5. If working above the ceiling from the floor an “Above Ceiling Work Permit” must be obtained from the Safety Office.

4. ACM ABATEMENT

a) Contractor to follow OSHA requirements and project specification at every stage..

b) Contractor to notify the dates of ACM abatement at least two weeks in advance to VA’s COR. VA’s safety office provides the required oversight including verification of the abatement company’s credentials and procedures.

SECTION III

Life Safety

I. GENERAL

A. All exits must be maintained in width during construction.

B. All fire lanes are to be free from vehicles and dumpsters at all times.

C. All life safety systems must remain fully operational; alternate means must be approved by the Facilities Project Manager and Safety Office.

D. Any temporary detection, or alarm systems must be installed to the requirements of the Life Safety Code. All such temporary systems shall be installed with the wiring placed in EMT.

E. All smoke detectors shall be “bagged”, using zip lock bags. The bottom of the bag will be cut open, and taped in place over the detector base. The zip-lock shall be closed during the hours of construction, and opened at the end of each day to provide protection of the unoccupied area during non-construction hours.

F. All construction barrier shall have adequate signage to discourage casual observers or intruders. Maintaining the fire rating of the barriers is the responsibility of the General Contractor. Construction site entrance doors shall be ¾ hour rated and have door closers installed. For construction lasting 7 days or less the contractor may use fire retardant sheet plastic dust barriers.

G. Job site fire extinguishers shall be provided by the Contractor and located per OSHA

1926.150. Additional extinguishers may be recommended by the Facilities Project Manager and or the Safety Office. All extinguishers shall be mounted and kept off floors. Monthly inspection is the responsibility of the Contractor. The tag shall be dated and initialed monthly.

H. The Facilities Project Manager, Infection Control Officer, Director of Facilities and Director of Safety can conduct daily inspections of the construction site(s).

I. If the safety of adjacent areas is compromised due to construction, staff will be informed and alternate exit routes shall be identified, and marked, after approval from the Hospital. All such measures must be discussed at NTP, prior to commencement of construction work with the COR.

J. All exits, temporary or permanent, must be marked and lighted during construction, in accordance with the Life Safety Code.

II FIRE WATCH

It is the policy of the VA Greater Los Angeles Healthcare System (GLA) to ensure the safety of all its patients, visitors, and staff in the event of fire protection system shutdown, repairs or renovations of fire protection equipment.

1. PROCEDURES:

A. Implementation:

(1) In the event that the fire alarm system or sprinkler system must be shut down during construction the fire watch will be maintained by the contractor.

(2) Upon notification of a system outage that is anticipated to last more than four hours in a 24 hour period, Occupational Safety and Health Office (OSH) will initiate the following fire watch procedures:

(a) OSH will contact Los Angeles City Fire Department to alert them to the condition.

i. The business telephone numbers for each location are as follows:

WLA, LAFD Station #37 – (310) 575-8537 Sepulveda, LAFD Station #87 – (818) 576-8687 LAACC, LAFD Station #4 – (213) 458-6204

ii. At completion of Fire Watch, notify WLA Safety Office.

(b) Building occupant/Contractor will be the primary individuals conducting the fire watch during normal business hours (8:00am to 4:30pm).

(c) VA Policy will be notified of the condition and will continue the fire watch (after hours) from 4:30pm to 8:00am.

(d) During the patrol of the area, the fire watch should not only be looking for fire, but make sure that the other fire protection features of the building such as egress routes and any other fire protection systems are available and functioning properly.

(e) Fire watch inspection tour will be performed every hour throughout the affected areas.

(f) Attached “Fire Watch Inspection” form will be returned to the Safety Office at the completion of the watch.

B. Closeout

(1) Fire Safety will determine the need to extend the fire watch into the next shift and will make appropriate arrangements with Contractor, Engineering or VA Police as needed.

(2) During routine construction and maintenance system outages, every effort will be made to accomplish work within the operational shift period so that the need for fire watch won’t exceed an 8 hour period, re-enabling the system(s) for the off-shift.

(3) When the system is restored to normal operation, Fire and Safety will close out the system impairment and confirm that the fire watch activities may be discontinued.

III. FIRE PROCEDURES IN CASE OF FIRE

A. The location of the manual pull stations can be found at all exits. In any case, the contractors should familiarize themselves with fire alarm pull stations and fire extinguisher locations where they are working.

B. The following Fire Procedures shall be followed:

1. VA West Los Angeles Procedures for Reporting Fires

a. By activating the nearest manual alarm pull station.

b. Dial Fire number ‘12’ and report the incident to the VA Telephone Operator. Give your name, exact location of the fire and explain if possible what is burning.

a. False alarms shall be reported by notifying the Fire and Safety Office either by telephone at 310-268-3563.

b. It is important to report all fires (no matter how small or large) to the Fire and Safety Office at Extension 310-268-3563.

c. VA Police Emergency Number is Extension 4036.

d. All other Emergencies Phone Number is Extension 4036.

2. VA Sepulveda Campus Procedures for Reporting Fires

b. Dial Fire number ‘3’ and report the incident to the VA Telephone Operator. Give your name, exact location of the fire and explain if possible what is burning.

c. For after hours and weekend reporting, call 8-911 and report the incident to Los Angeles Emergency Dispatcher. Give your name, exact location of the fire and explain if possible what is burning.

d. False alarms shall be reported by notifying the Fire and Safety Office either by telephone at 310-268-3563 or by Group Page through VA Telephone Operators WLA.

e. It is important to report all fires (no matter how small or large) to the Fire and Safety Office at

310-268-3563.

f. VA Police Emergency Number is Extension 9300.

g. All other Emergencies Phone Number is Extension 9300.

3. VA Los Angeles Ambulatory Care Center Procedures for Reporting Fires

b. Dial Fire number ‘2222’ and report the incident to the VA Telephone Operator. Give your name, exact location of the fire and explain if possible what is burning.

c. For after hours and weekend reporting, call 911 and report the incident to Los Angeles Emergency Dispatcher. Give your name, exact location of the fire and explain if possible what is burning.

d. False alarms shall be reported by notifying the Fire and Safety Office either by telephone at 310-268-3563 or by Group Page through WLA VA Telephone Operators.

e. It is important to report all fires (no matter how small or large) to the Fire and Safety Office at Extension 310-268-3563.

f. VA Police Emergency Number is Extension 4036.

e. All other Emergencies Phone Number is Extension 4036.

SECTION IV

Security

A. All contractors are to wear their Hospital issued identification (I.D.) badges at all times.

B. The I.D. Badges will be issued in Bldg. 218, Rm. 1 by Human Resources through the Engineering sponsor during normal business hours.

C. Contractor to obtain identification decal from VA police in building 236 for all the vehicles that will be using VA parking lots during construction. Under no conditions the contractor or any of his workers may use parking reserved for patients.

D. Any crane or similar lifting operation is to be performed in accordance with OSHA

1926.550 to 1926.556 and reviewed with Hospital Safety Office prior to start.

Crane permits shall be obtained through the Safety Office in Bldg. 218, Rm. 310.

E. Any impediment/blockage to vehicular or pedestrian traffic is to be reviewed with the Facilities Project Manager prior to the start of the procedure and shall have VA Police approval prior to that impediment/blockage.

F. Any theft or other infraction should be immediately reported to VA Police at:

West LA: 310-268-4524.

Sepulveda: Ext. 9300 LAACC: Ext. 4036

G. All deliveries shall be made during normal business hours through the Bldg. 500 Loading Dock.

H. Construction site must be secured at all times. All doors for access to construction site, whether temporary doors or existing doors, must be kept locked at all times. They need to be accessible by VA COR and VA Facilities at all times. Contractor shall notify VA COR at least 5 days in advance to obtain cores for door locks. VA standard door locks are 7 pin, small format, interchangeable core Schlage/ Allegion. When notified by the COR, contractor shall take the lock(s) to the lock shop in building 63 and have them fitted with new construction site cores. The keys (W610) shall be obtained from the COR. Contractor to replace the cores with the new cores per project drawings only after the construction is complete.

SECTION V

Permits and Requirements

a. Interim Life Safety Measures (ILSM)

b. Infection Control Risk Assessment (ICRA)

c. Hot Works Permit

d. Working Safely in Interstitial Spaces

e. Above Ceiling Work Permit

f. Lockout/Tagout/Tryout Permit

g. Mobile Crane Permit

h. Excavation Permit

REFERENCE:

A. JCAHO Environment of Care Standards (2004)

B. OSHA Standards for General Industry

C. National Fire Protection Association (NFPA) Codes and Standards

D. American National Standards Institute (ANSI)

E. Underwriters Laboratories (UL)

F. American Society for Testing and Materials (ASTM)

G. American Society of Healthcare Engineering (ASHE)

H. American Society of Safety Engineers (ASSE)

I. National Safety Council (NSC)

a. INTERIM LIFE SAFETY MEASURES (ILSM)

A. The Interim Life Safety Measure are required for protection during construction if one or more of the following conditions are met :

1. The function of a fixed fire protection system is interrupted for more than one shift.

2. Obstruction to a required exit component.

3. The construction is not completed in one shift.

4. The construction is not limited to one room at a time.

B. ILSM Requirements:

(1) Ensure exits provide free and unobstructed egress. Hospital employees affected by any change in egress during construction shall receive training if alternative exits must be designed.

(2) Ensure free and unobstructed access to emergency department and for emergency forces.

(3) Ensure fire alarm, detection, and suppression systems are not impaired. A temporary, but equivalent, system shall be provided when any fire system is impaired. Temporary systems must be inspected and tested monthly.

(4) Ensure temporary construction partitions are smoked tight and built of noncombustible materials.

(5) Provide additional firefighting equipment and use training for employees within affected area.

(6) Smoking shall not be permitted in or adjacent to all construction areas within the healthcare system.

(7) All storage areas that are sprinklered shall be kept 18" inches below the sprinkler head.

There will be no storage of any type in halls, passageways, or walkways.

(8) All empty boxes, trash, and waste will be properly disposed of in approved waste storage bins provided by Environmental Management Department. All work areas shall be kept clean and free of debris and unnecessary flammable materials at all times.

(9) Additional fire drills will be conducted in the areas affected by ILSMs until the ILSMs are rescinded.

(10) Increase hazard surveillance in the area affected by ILSMs until the ILSMs are rescinded.

(11) Training will be provided to all employees in the area affected by ILSMs to ensure that these employees understand the ILSMs and that the new fire/emergency procedures that have been implemented.

C. It is the responsibility of the General Contractor to:

a. Ensure that the work site is compliant with all requirements.

b. Obtain ILSM permit prior to start of construction and post it at entrance to construction site

c. Report any condition relevant to ILSM to the COR or Safety Office.

d. Review ILSM all the construction workers during project meetings.

D. ILSMs apply to all personnel, including construction workers.

E. Implementation of ILSMs will begin when construction on any scale begins.

F. Each ILSM implementation and completion will be documented in the Executive Safety

Committee Meetings.

G. Frequency of inspection, testing, training, monitoring, and evaluation will be established by the Safety Officer.

b. INFECTION CONTROL RISK ASSESSMENT PERMIT

ICRA permit must be obtained by the contractor from ICRA specialist (B500, 6th floor, room 6404) and displayed at construction site at all times. Prior to start of any construction activity contractor must request inspection of construction site by ICRA specialist and obtain approval .

See spec section 01 35 26 SAFETY Requirements (also available at https://www.cfm.va.gov/TIL/spec.asp#01 ) for further requirements.

c. HOT WORK PERMIT REQUIREMENTS

1. When Required

Hot Work operations include cutting, welding, brazing, soldering, thawing pipe, grinding, or other spark or flame producing operation. Any process that involves an open flame used temporarily for repair or temporary heating is considered a hot work operation. The use of a portable engine for temporary power is also considered a hot work operation. Hot Works permit is required during construction, alteration, demolition operations or making repairs while performing hot work, such as cutting, welding, thermal welding, brazing, soldering, grinding, thermal spraying, thawing pipe or any other similar work.

2. A Hot Work permit must be obtained from the Safety Office (Bldg. 218, Room 310) prior to any welding or burning in any area of the Facility. All Hot Work Permits shall be returned to the Safety Office at the completion of the hot work fire watch.

3. Cutting, welding and other hot work shall not be permitted in the areas not permitted by Occupational Health and Safety Officer:

4. Upon issuance of a hot work permit, the permit must be kept on the site of the hot work procedure, and be made available to the VA Medical Center Auditing Official upon request. At the end of the hot work procedure, the permit should be returned to the authorizing official (Occupational Health and Safety Department).

5. The Safety Officer, Safety and/or Fire Inspector and Engineering Service Section Chiefs shall have the authority to stop cutting, welding and other hot work operations that are being accomplished without a permit and those operations that do not meet the standards set forth in National Fire Protection Association Standard (NFPA) 51B.

6. Upon completion of any operation, an inspection will be made for hot materials by the fire watch individual before securing the area. Occupants in the area will be informed that the operation is complete and the area is safe.

7. The fire watch will be designated and present with an approved fire extinguisher for the duration of the operation and for thirty (30) minutes after the operation is complete. See section lll for more info on FIRE WATCH.

d. PERMIT FOR WORKING IN INTERSTITIAL SPACES

Each person working in the interstitial spaces will observe rules so as to reduce or eliminate the possibility of people and/or equipment from falling through ceiling tiles into spaces below from above and to ensure no accidents occur while working in these spaces. Contractors working at the GLAHS are responsible to train their employees as well as subcontractor employees to ensure that the requirements are followed.

1. PROCEDURES:

A. All work in the interstitial space will be performed on the catwalk or a permanent standing structure, such as a ladder located in the corridor/room below, working platform or scaffolding firmly in place prior to work. Work is defined as any activity using hand tools that will require 1/2 hour or more to complete.

B. The design and construction of the working platform, netting or scaffolding must be approved by both the Fire and Safety Office and the Project Engineer/COR prior to use. If platform/netting is used it must be large enough to cover the entire area of work and must be properly secured in place.

C. Contractors will provide date, time, interstitial and floor location to Safety and COR 3 days prior to start of work. Interstitial Permits must be obtained from Fire and Safety Office prior to any work being done.

D. COR and Contractor will notify nurse managers and supervisors of the work being done above their area at least 24 hours before start of work, or in exceptional cases as soon as possible prior to the start of work.

E. All personnel working in the interstitial will wear ALL proper Personal Protective Equipment

(PPE). Hard Hats shall be worn at all times. Only head protection complying with OSHA standard

1926.100 will be recognized as proper PPE. Since bump caps are not designed to specifications contained in the American National Standards Institute (ANSI) Z89.2-1971 standard, the use of bump caps as PPE is unauthorized at GLAHS.

F. The Safety Office will attend the initial pre-construction meeting and conduct the safety briefing, including general fire safety, construction and interstitial work policies and procedures, security, housekeeping, and smoking policies, for all outside contractors planning to work in the GLAHS. The Project Engineer or COR will coordinate with the Safety Office and all parties involved for a time and location to conduct this briefing.

G. The General Contractor will conduct daily safety briefings with all personnel to include day laborers, and subcontractors, and will document the daily safety briefings as well as recording personnel in attendance. Project Engineer or COR will review the documentation. These will be spot checked by the Safety Office. The General Contractor will be responsible for having this done by all subcontractors in a like manner.

H. It is the responsibility of the General Contractor to ensure all safety equipment and all hand tools, power tools, etc. are in good safe operation. The General Contractor will also ensure the same for all of his employees.

I. All work personnel and employees will use common sense and professional workmanship while in the interstitial.

J. All construction helpers, apprentices, and laborers will be under direct supervision of a journeyman while working in the interstitial. Non-authorized personnel (family, friends, etc.) are prohibited from entry into the interstitial.

K. There will be NO EATING, DRINKING, SMOKING, and/or CHEWING while working in interstitial spaces. Violation of any of this will result in being asked to immediately leave the premises. Employees who violate this will NOT be permitted to return.

L. The Project Engineer and or COR will conduct a daily safety walk-through inspection of all interstitial spaces where work is being performed. The weekly construction inspection of the construction areas will be done by the Construction Safety Officer.

M. All personnel doing business in the interstitial will practice the buddy system to the greatest extent possible and must be accompanied by another person or within radio contact with another person.

N. Metal containers will not be used to hold tools. Plastic containers or red bags should be used.

All heavy tools used in the interstitial space will be secured by tie off ropes. Any tanks, such as acetylene, will be used only when a net is present.

O. VA Supervisors and Safety Office Personnel will document non-compliance of safety procedures in the interstitial. Administrative action may be taken for repeat offenders.

P. All ladders, roll ladders, and scaffolds must be in good operation, and must be checked prior to use. If a ladder, roll ladder or scaffolds are found to be unsafe by the Safety Office it cannot be used by the order of the GLAHS Safety Manager or their alternate.

Q. The General Contractor is responsible to ensure all of his workers are wearing ID badge.

R. All interstitial safety related hazards and issues not noted in this policy will be reviewed by the

STVHCS Safety Manager or their alternate for recommendation.

e. ABOVE CEILING PERMIT

PURPOSE:

1. The process of above ceiling permitting/inspection process is to monitor and guide hospital staff, vendors, contractors and sub contractors in the process of proper closure of Non-rated and Rated Wall, floor, and ceiling penetrations. Along with ensuring the following systems are hung correctly (wiring, cabling, ducting, piping, medical air system and seismic hangers). The intent is to maintain Greater Los Angeles Healthcare System (GLAHS) facilities in compliances with VA, The Joint Commission (TJC), and National Fire Protection Agency (NFPA).

2. All rated and non-rated fire and smoke barriers at GLAHS shall be maintained in a condition equal to or better than original construction in terms of fire and smoke safety, during all times of construction, (maintain fire watch if the integrity of any fire/ smoke rating barrier is compromised temporarily during construction). Installing contractors are responsible for the reporting of breaches of any fire or smoke barrier that they create or discover in the course of their operations to COR and Facilities.

3. RESPONSIBILITIES:

A. All contractors, sub contractors and vendors who are required to conduct business above the ceiling are…