36C25819Q0334-001.docx

36C25819Q0334

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25819Q0334 08-26-2019 April Graves 602-795-4475 09-06-2019 3:00pm Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014 X X 561720 $18 Million N/A X Department of Veterans Affairs Phoenix VA Healthcare System 650 E Indian School Rd Phoenix AZ 85012 Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page Services for daily cleaning and bi annual refurbishment of RME non emergency medical equipment/ furniture.

Periods of performance Base: 10-01-2019 to 09-30-2020 OY 1: 10-01-2020 to 09-30-2021 OY 2: 10-01-2021 to 09-30-2022 OY 3: 10-01-2022 to 09-30-2023 OY 4: 10-01-2023 to 09-30-2024 See CONTINUATION Page X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258

Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PEFORMANCE WORK STATEMENT

for “Non-Critical RME Equipment” at Phoenix Veterans Health Administration

PURPOSE

Long term Contract to provide qualified and approved contractors to provide the Phoenix Veterans Health Administration hospital with customized cleaning, disinfecting and compliance services for Non-Critical RME Equipment.

1 DESCRIPTION OF SERVICES REQUIRED. The company will be required to provide a comprehensive management solution to clean, disinfect and maintain the non-critical RME in accordance with manufactures instructions:

1.1.1 Disinfect, clean and track all the non-critical equipment.

1.1.2 Implement an effective infection prevention program.

1.1.3 Improve the life span of equipment

1.1.4 Provide documentation necessary for audits and inspections

1.1.5 Provide two service visits per year that will include deep cleaning, equipment refurbishment and maintenance on the schedule agreed upon after contract award.

1.1.6 Provide onsite technicians to provide on-site distribution and disinfection of equipment 365 days a year.

2 SCOPE OF WORK.

2.1 Bi-Annual Equipment refurbishment and maintenance.

2.1.1 In regard to the quantity of equipment done each time, this service is based around a block of time where all equipment in the department are available dedicating days to revisit areas where equipment may have been moved or otherwise not available at the time.

2.1.2 The contractor shall provide all labor, supervision and management support to facilitate cleaning and disinfection. The contractor will be required to have a program to reduce infection rates, ensure compliance, increase longevity of equipment and elevate patient and staff satisfaction.

2.1.3 A process to capture the waste while disinfecting equipment.

2.1.4 Site assessment to determine an appropriate schedule and plan to accomplish cleaning and refurbishment

2.1.5 Ensure all equipment are safe and in good working condition. Equipment found unsuitable to return to service will be tagged and will be routed through the appropriate process for further inspection and disposition per the facility policy/procedures.

2.1.6 Disinfectant must be approved through the Phoenix VHA Infection Prevention (IP) department and must meet the manufacturer recommendations for cleaning.

2.1.7 Replace casters on equipment as needed.

2.1.8 Replace rubber tips on equipment such as foot stands, chairs, walkers etc. as needed.

2.1.9 Patch mattress pad tears and holes where applicable using manufacture IP approve process.

2.1.10 Remove any surface rust from stainless steel items and for rust on painted items, remove surface rust and paint surface with rust preventative paint. Painting should not impact any mechanical parts.

2.1.11 Have a process to identify equipment location to ensure it is returned to its proper location.

2.1.12 Place inventory identification on all equipment with Make, Model, serial number and to identify service performed on each piece of equipment.

2.1.13 Process to ensure all waste water, bio-hazardous runoff, and detergents are securely captured and safely dispensed.

2.1.14 Provide reports at the end of each project.

2.2 Contractor will provide on-site equipment cleaning. The contractor will provide onsite technicians available 365 days a year to clean, disinfect, work with staff to gather and redistribute equipment.

2.2.1 Equipment will be picked up from the location and cleaned, disinfected and redistributed to the appropriate departments.

2.2.2 Daily inspection of utility rooms to gather soiled equipment for cleaning.

2.2.3 Cleaning of equipment will be accomplished at designated areas.

2.2.4 Cleaning of equipment will consist of surface cleaning to include removal of tape, tape residue and stickers using a hospital grade germicide.

2.2.5 All equipment will be disinfected in accordance with manufacture specification and IP and transported to clean utility room or designated areas.

2.2.6 Any equipment that requires maintenance will be identified and delivered to biomedical or designated area.

2.2.7 All equipment will be recorded in a software system for record keeping.

2.3 Recommended hours of operation are below but will need to be flexible based on the departments needs and most effective in maximizing availability of equipment. These hours are subject to change.

2.3.1 Biannual Deep Cleaning Hour Options

Monday - Friday 3:30 pm - 12:00 am 4:30 pm - 1:00 am 5:30 pm - 2:00 am

Saturday - Sunday 7:30 am - 4:00 pm 11:30 am - 8:00 pm 12:30 pm - 9:00 pm

On Site 365 Technician Hours Monday - Friday 6:30 am - 3:00 pm 7:30 am - 4:00 pm

Weekends and Holidays may be needed depending on need.

2.3.2 Contractor will obtain any necessary guidance as to specific equipment cleaning/ refurbishment. Manufacturers of equipment may include but are not limited to:

8 | Page

Advance Alaris AllSteel Ameda Arjo Armstrong Medical Industries Bair Hugger Befour Berchtold Biodex Medical Systems BladderScan Blickman Brewer Corp Broda Carefusion Carioll Inc Casmed Centurion Healthcare Products Citadel Convaquip Corflex Inc Covidien Curlin Medical Dell Dolomite Drager Medical Inc Drive Medical Edward Company GE Appliances/Healthcare GlideScope Guardian Products Herman MIller Hill-Rom Honeywell HoverTech

HP

Humanscale Invacare Corporation Kangaroo Koven Krug Furniture Lakeside Manufacturing LifeCare Medical Lift Products Inc Linac Medline Industries Inc MetroFlex MotoMed MPD Medical System Nellcor Nexspan Nova Nustep Omni Corp

PDG

Pedigo Inc Permobile Philips Polar Ware Pryor Quantum Quickie Ritter Rubbermaid Sandel Medical Industries Scale-Tronix Sharpsmart Shoprider Sitonic Smith & Nephew Sscor Inc Steris Stryker TiLite V.A.C Ulta Waterloo Healthcare WelchAllyn Martin

3 Examples of Equipment To be Cleaned:

3.1 PATIENT SUPPORT AREAS (LABS, PHARMACY) - Utility carts, Pharmacy bins, Phlebotomy carts, Step stools

3.2 PATIENT TRANSPORT - Wheelchairs, Stretchers

3.3 PRE/POST-RECOVERY - IV poles, Stretchers, Over-the-bed tables, Oxygen tank holders, Wheelchairs

3.4 RADIOLOGY- Over-the-bed tables, Step stools, Stretchers, X-ray jacket stands

3.5 PATIENT UNIT - Chart racks, Crash carts, Commodes, WOWs, IV poles, Linen hampers, Med carts, Monitor stands (DINAMAP, blood pressure, vital), Over-the-bed tables, Oxygen tank holders, Patient lift, Recliners, Scales, Shower chairs, Step stools, Traction bars, Utility carts, Walkers, wheelchairs, stretchers, bladder scanners,

3.6 PROCEDURE AREAS - Anesthesia machines (base), Bair Hugger, Bio-hazard container stands, Blood suction stand, Cabinets, Case carts, CASTrGARD, Chairs, Instrument carts, IV poles, Kick buckets, Linen hampers, Mayo stands, Prep tables, Procedure tables (OR, spine), Ring basins, Sinks, Step stools, Stools, Stretchers, Surgical helmet stands 4 Equipment locations

4.1 Main Hospital Building 1

· First Floor Emergency Department Zone 1, 2, 3, 4 and sweep

· First Floor Community Living Center

· Second Floor Escort area wheelchairs, Radiology (procedure, Holding, X-ray rooms), Cardiology, Dermatology, Ward 2C and storage

· Third Floor Operating Rooms and storage, Pre/Post Op, Operating room sweep, Ward 3B and storage and ICU

· Forth floor Ward 4C&D, Minor Procedure

· Sixth Floor GI procedure rooms, GI ERCP and Recovery room, Bronch Room and Pulmonary room

Inventory count of Equipment:

Patient Lifts: 69 Patient Lifts w/overhead track: 175 Bair Hugger: 39 Bladder Scanners: 28 Vital Sign Monitors (Blood Pressure): 253 Show Chairs: 11 Anesthesia Machines: 11 Case Carts: 38 Med Carts/WOW: 117 Scales: 82 Procedure Tables: 8 Crash Carts: 50 Page 1 of

6 General Requirements:

6.1 HIPPA & Security Considerations:

This service contract does not require vendor equipment to connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

5.2 This service does not involve processing patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

5.3. Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

5.4. Appendix C: VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

7 Building Security:

7.1 Key Control: The contractor will be able to sign out keys as needed for building/room access.

7.2 Room Access: The contractor shall ensure its employees do not allow any unauthorized person the use of any key in their possession. The contractor shall ensure they do not open locked rooms or areas to permit entrance by persons other than contractor employees performing assigned duties. All rooms/areas required to be locked shall not be left unattended during the cleaning process and shall be relocked by contractor personnel after completing cleaning duties.

7.3 Unlocked Doors or Windows: Contractor personnel shall turn off all lights in unoccupied areas after cleaning is performed in empty or vacant areas. Ensure areas are secured and windows are closed and locked. The Contracting Officer’s Representative (COR) or designee, and VA police shall be notified of any unlocked doors or windows during his/her duty hours.

8 Immunizations: the contractor shall ensure that all contractor employees assigned to perform work under this contract are free of communicable diseases, to include tuberculosis, prior to entering VA facilities. All contract employees shall have the following immunizations required by “Immunizations and Chemoprophylaxis” prior to an employee being allowed to perform work under this contract. The contractor shall provide certification that all of its employees meet the above conditions. Any required immunizations will be at the contractor’s expense.

9 Certifications and Training Requirements: the contractor shall ensure all personnel performing work under this contract are trained and certified in all forms of medical and terminal cleaning. The contractor shall also have a training program that covers all aspects of the scope of work and shall comply with federal, state, local, Joint Commission and OSHA requirements.

9.1 The contractor shall have a documented history of experience in hospital environment.

9.2 The contractor must have liability insurance with Phoenix VA Health Care System listed as additionally insured (minimum $500,000.00) and Workers Compensation Insurance.

10 Background Check: contractor will ensure all personnel pass drug screening, e-verify, and nationwide background checks.

11 Not Meeting Performance Expectations: exceeding the maximum number of performance threshold violations for the performance objectives listed in the Service Summary (SS) in any one-month period shall result in a warning, letter of concern, or other administrative action necessary from the Contracting Officer. Additional remedies are available to the government to include Termination of the Contract.

12 Periodic Progress Meetings: The Contracting Officer, COR, other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections, and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summary of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the service line functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Officer identifying areas of non-concurrence for resolution.

13 SITE SPECIFIC SECURITY REQUIREMENTS:

· Successful offeror(s)’s personnel (including subcontractors) anticipated to be on site for more than 5 days will need to obtain a PIV badge through the VA COR. In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the successful bidder to start this process immediately.]

· Contractor shall adhere to any VA specific security requirements such as no weapons allowed on the medical center grounds and smoking only in designated areas.

· Per the Checklist for Information Security in the Initiation Phase of Acquisitions, Handbook 6500.6 Appendix A; the services provided under this contract do not require computer device connections to VA networks. Therefore, the C&A requirements do not apply, and that a Security Accreditation Package is not required.

· Per VAH 6500.6c Appendix A, the services provided under this contract do not require the collection, storage or transmission of VA sensitive information or patient health information (PHI/PII/III).

· The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

· All contracted personnel on site must be escorted at all times, by a VA employee, or if on site for more than two days, will need to show completion of the VA Privacy and Information Security Awareness and Rules of Behavior (VA10176 or VHA equivalent) will satisfy the annual privacy requirement for all employees including contractors. Proof of training must be provided to the COR upon request.

14 Employee Conduct:

a. Employee Conduct: contractor shall enforce standards of employee conduct. The contractor shall ensure personnel performing work under this contract exhibit a pleasant demeanor and courteousness at all times. The Government reserves the right to refuse services of contractor or contractor employee, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. The Contracting Officer’s Representative shall handle issues raised concerning contract personnel’s conduct. The final arbiter on questions of acceptability is the Contracting Officer.

b. The contractor shall not engage in sexual harassment or discrimination on a sexual, racial, or age basis while performing work under this contract. The contractor shall ensure its employees and subcontractors do not use foul language or direct negative comments toward veterans, patients, VA employee’s, or any other visitors to the facility.

c. Appearance: the contractor shall ensure personnel performing work under this contract are clean and well-kept at all times. The contractor shall enforce good hygiene practices, including a professional appearance in dress and hairstyle. Contractor personnel need to be in a clearly distinguishable uniform with name badge identifying both company and employee name.

d. English: contractor shall ensure all personnel performing work under this contract possess a thorough understanding of written and spoken English. Contractor personnel performing work under this contract shall make all communications regarding performance of this contract in English.

e. Weapons, Firearms, and Ammunition: personnel performing work under this contract are prohibited from possessing weapons, to include knives, firearms, or ammunition, on themselves or within contractor-owned or privately owned vehicle while on the PVAHCS campus. The contractor shall ensure personnel performing work under this contract comply with these restrictions.

f. If the Contracting Officer finds it in the best interest of the Government s/he may, at any time during the performance of this contract, order the contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security risk and violation of on-site facility rules. In the event that it becomes necessary to replace any contractor personnel for any of the above reasons, the contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These charges will not be chargeable to the Government.

15 Miscellaneous/Core Requirements:

a. Energy Conservation Lights: the contractor and/or employees or subcontractors shall turn off unnecessary lights.

b. Report Fire Hazards: the contractor and/or employees or subcontractors shall report conditions, and items in need of repair to the COR or designates.

c. Lost and Found: the contractor and/or employees or subcontractors shall turn in lost and found articles to the COR.

d. Suspicious Behavior: the contractor and/or employees or subcontractors shall notify COR or Veteran Administration police services if unauthorized or suspicious persons are seen on the premises.

e. Locked Rooms: the contractor shall notify the COR of any conditions that may interrupt or delay performance under this SOW such as locked offices/facilities, occupied rooms, adverse weather condition, or any other conditions. Once any delay issue has been resolved, the contractor shall start performance within 3 hours of notification of resolution.

f. After Hour Entry: the contractor shall ensure that personnel entering any facility or area after it has been secured shall enter through one door and lock the door behind them. The contractor shall ensure these facilities or areas are not left unsecured at any time, including the period when work is being performed. Upon completing work in a facility or area, the contractor shall ensure all doors and windows that were secured upon its arrival are closed and secured upon its departure.

g. The Certification and Accreditation requirements do not apply and a Security Accreditation Package is not required.

h. The device/service will not be storing/collecting any data released outside the VA. There is no sensitive information to protect.

i. Caution Signs: the contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present.

j. Certification Certificate: the contractor shall be required to submit certification certificate to the contracting officer or designee 15 calendar days prior to start of contract and prior to anniversary date.

k. Communication Skills: contractor employees shall be able to communicate in the English language with their supervisors, work leaders and other members of the hospital staff.

l. Gender Restriction: only female employees shall be permitted to perform routine (daily) housekeeping services in the Women’s health clinic.

16 Facility Access Requirements and Parking:

a. Prior to beginning work under the contract, the Contractor shall provide the COR with a current list of Contractor employees expected to enter PVAHCS the facilities. This list shall be validated, maintained, and signed by the Contractor and provided to the COR on an annual basis, or whenever the employment status of one or more employees changes. The Contractor has 24 hours to inform the Contracting Office and COR when an employee is terminated, unless it is a pickup day, when they must inform the Contracting Office and COR.

b. The contractor shall ensure all personnel performing work under this contract wear a nametag or other identifying apparel. Personnel performing work under this contract are required to apply for PVAHCS Contractor Identification Badges. The point of contact for processing these requests is the COR. Contractor personnel must provide fingerprints, driver licenses, and any other necessary information. The contractor shall ensure all personnel performing work under this contract wear their ID Cards at all times in an easily visible fashion either on a lanyard or clipped to their clothing above the waist.

c. While on VA premises, all Contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

d. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the PVAHCS COR.

e. PVAHCS does not validate or make reimbursement for parking violations committed by the Contractor’s personnel under any circumstances.

17 Authorized Services/Notification: Services specified within this contract are authorized under this contract. However, unanticipated services over and above the work stated here may be needed and may be added or changed by written, bilateral modification to the contract. In this instance, the contracting officer will identify this work to the contractor and request a priced proposal for the unanticipated service. The modification will be prepared by the VA Contracting Officer.

18 VA POINTS OF CONTACT (POC)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

EDP Program (2 on-site Technicians available 365 days/year) for routine cleaning of non-critical medical equipment as needed Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

EMS Program (Biannual deep cleaning)

POP End: 09-30-202

Over and Above work

POP End: 09-30-2020

EDP Program (2 on-site Technicians available 365 days/year) for routine cleaning of non-critical medical equipment as needed Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

EMS Program (Biannual deep cleaning)

Over and Above work

EDP Program (2 on-site Technicians available 365 days/year) for routine cleaning of non-critical medical equipment as needed Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

EMS Program (Biannual deep cleaning)

Over and Above work

EDP Program (2 on-site Technicians available 365 days/year) for routine cleaning of non-critical medical equipment as needed Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

EMS Program (Biannual deep cleaning)

Over and Above work

EDP Program (2 on-site Technicians available 365 days/year) for routine cleaning of non-critical medical equipment as needed Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

EMS Program (Biannual deep cleaning)

Over and Above work

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years, six (6) months.

(End of Clause)

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to…