36C25819Q0132-0001004.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 39

36C25819Q0132 02-26-2019

Tammy Perrine (520)629-4712 03-08-2019 400pmEST

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

X 100

X

541930

$7.5 Million

N/A

Southern Arizona VA Healthcare System

NCO22-Gilbert Network Contracting

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

American Sign Language (ASL) Interpretation Services for Phoenix VA Health Care System

See Statement of Work

See CONTINUATION Page

X X

X 1

36C25819Q0132

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.1 STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.216-18 ORDERING (OCT 1995)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258

NCO22-Gilbert Network Contracting

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] 30 Days in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.1 STATEMENT OF WORK

BACKGROUND

The Phoenix Veterans Affairs Health Care System, Phoenix, Arizona, intends to make a single award to a responsible entity for the provision of American Sign Language (ASL) interpreting services as prescribed in the description of duties listed below to the hearing-impaired employees.

Vendors with qualified, trained, competent, and readily available sign language interpreting services from trained persons with demonstrated competency as interpreters are being sought.

Limited English Proficiency (LEP) Services are provided in accordance with:

• Executive Order 13166 Improving Access to Services for Persons with Limited English Proficiency

• VHA Directive 2012-024 Limited English Proficiency Title VI Prohibition Against National

Origin Discrimination in Federally-Conducted and Federally -Assisted Programs and Activities

SCOPE OF WORK

PERIOD OF PERFORMANCE

The period of performance for this Contract shall be from 03/08/2019 – 09/30/2023

PLACE OF PERFORMANCE

Services will be performed at the Phoenix Veterans Affairs Health Care System (PVAHCS) to include the below locations. Any travel costs associated with the provision of services are the responsibility of the contractor.

Carl T. Hayden VA Medical Center, 650 E. Indian School Road, Phoenix AZ 85012

Northeast VA Health Care Clinic, 11390 E. Via Linda Road, Suite 105, Scottsdale, AZ

85259 Southeast VA Health Care Clinic, 3285 S. Val Vista Drive, Gilbert, AZ 85297

Northwest VA Health Care Clinic, 13985 W. Grand Avenue, Suite 101, Surprise, AZ

85374 Southwest VA Health Care Clinic, 9250 W. Thomas Road, Phoenix, AZ 85037

Midtown VA Health Care Clinic, 5040 N. 15th Avenue, Phoenix, AZ 85015

Thunderbird VA Health Care Clinic, 9424 N. 25th Street, Phoenix, AZ 85021

Globe VA Health Care Clinic, 5860 S. Hospital Drive, Globe, AZ 85501

Payson VA Health Care Clinic, 903 E Highway 260, Payson, AZ 85541

Show Low VA Health Care Clinic, 5171 Cub Lake Road, Suite C380, Show Low, AZ 85901

DESCRIPTION OF WORK

The contractor is responsible for the provision of on-site ASL interpreting services (spoken/written English into ASL and ASL into spoken English) for hearing-impaired employees on an as needed basis for education lectures/classes/training and a variety of general issues related to employees. Any new PVAHCS employees that require sign language interpretation services will require services under this same contract. On-site defined as in person not by video feed or other devices.

The schedule and number of hours may vary greatly from day to day or week to week depending on employee needs. The quantity of services required or ordered or conditions affecting requirements may not be stable. Contractor Interpreter employee shall be required for a minimum of thirty (30) minutes to maximum of 8 hours in any given day, dependent on the circumstance at that time of need.

Based on the number of possible concurrent sign language interpretation events that may occur, the contractor shall have sufficient number of qualified and certified interpreters available to perform under this SOW. The number of contract interpreters required for each assignment is subject to the approval of the COR. In general, two Interpreters shall be required for assignments lasting more than two hours.

The Government will not exercise any supervision or control over the contractor’s employees performing the services required for each specific task. Such contract employees shall be accountable solely to the contractor who, in turn is responsible to the Government.

All contract personnel providing services are required to identify themselves as such verbally and with ID badges worn conspicuously on outer clothing above the waste while at the site of performance.

Contract interpreters shall comply with all security requirements imposed by PVAHCS.

Contract interpreters shall arrive at the site of performance fifteen (15) minutes prior to the start of the assignment. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the installation, access to the installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions may exist.

Contract interpreters shall not receive personal telephone calls or texts on their cell phone while performing interpreting services.

Interaction with employees will be limited to performance of contract services only and the contractor will maintain a professional relationship with employees at all times.

QUALIFICATIONS

Contract interpreters must meet all qualifications and certifications as required by state and/or federal law. Each interpreter must have current certification by the Registry of Interpreters for the Deaf (RID) and shall conduct themselves according to the RID Code of Ethics.

The contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all contractor interpreters and make available licenses and certification available to Government upon request.

Contract interpreters performing services shall have the ability to read, understand, fluently speak, and legibly write the English language. Interpreters must be able to competently, accurately, and impartially interpret, both receptively and expressively. Interpreters shall also have general medical and industry specific terminology knowledge and be able to interpret specialized terminology as necessary.

BILLING

Contractors will be paid only for the actual services provided. The Contractor shall submit an invoice monthly. For billing purposes, the Contractor shall round up to the nearest half-hour. For example, if services are scheduled for assignment that is anticipated to last from 8:00 a.m. to 1:00 p.m. but the assignment only lasts from 8:00 a.m. to 11:30 a.m., the Contractor shall bill for three and one-half hours (3.5) of service (8:00 a.m. to 11:30 a.m.)

The Contractor shall submit a monthly status report no later than the COB on the last work day of each month. The monthly status report shall identify an accurate record of all requested sign language interpretation services completed and shall include, at minimum, the following information:

a. Name and number of Interpreter(s) required

b. Date and Location of completed service

c. Description of the sign language interpretation event

d. Length of service time (start and stop times)

The monthly status report shall also include any issues, concerns, etc. for all work performed in the month.

DOCUMENTATION AND RECORDS

All documentation and records produced by the Contractor in performance of this contract are the property of the Department of Veterans Affairs and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and secured. Documentation and records shall be turned over to the Department of Veteran Affairs upon termination or completion of the contract. All documentation and records are subject to the Freedom of Information Act and Privacy Act.

SECURITY AND HIPPA COMPLIANCE

e. In reference to VHA Handbook 6500.6 Appendix A, Block 6, the equipment (or service) included in this contract does not involve connection of IT devices to a VA network.

Therefore, C&A, SAP, & the following from App C apply

f. In reference to VHA Handbook 6500.6 Appendix A, Block 7, the equipment (or service) does not involve storing, generating, transmitting, or exchanging VA sensitive information.

Therefore, the following from App C apply.

g. In reference to (Appendix B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

h. During contract performance, contractor may require access to VA facility, equipment, information systems, or sensitive data; to provide services, install, train, maintain or repair equipment.

i. VA Course No. VA10203 is privacy training required for VA contractors requiring access to

VA facilities for more than 2 consecutive days or any access to VA information systems.

Training will be completed prior to being granted access to facilities, equipment, or to the data therein. Training is available on VA TMS website at: https://www.tms.va.gov. Contractor will provide evidence of training to the COR, if requested.

j. Contractor guarantees total confidentiality of all VA medical records and/or information contained therein, and all other related materials, Ref. Clauses 52.224-1, Privacy Act Notification and 52.224-2, Privacy Act of 1974 as well as all applicable VA laws and regulations. Contractor will be required to sign a Business Associate Agreement (template provided) in compliance with HIPAA Privacy Rule of 1996.

http://www.tms.va.gov/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 American Sign Language (ASL) Interpreting Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service Requests place within 72 or more hours of service date.

Contract Period: Base POP Begin: 03-15-2019 POP End: 09-30-2019

HR ________________ ________________

0002 American Sign Language

(ASL) Interpreting Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24-72 hours of the service date.

Contract Period: Base

0003 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24 hours or less than the service date.

Contract Period: Base

0004 American Sign Language (ASL) Interpreting Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Travel costs associated with interpreting services outside of Phoenix, AZ.

Travel times is only billed for the following locations:

Globe, Payson, and Show Low, AZ.

Contract Period: Base

1001 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service Requests placed within 72 or more hours of the service date.

Contract Period: Option 1 POP Begin: 10-01-2019 POP End: 09-30-2020

HR __________________ __________________

1002 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24-72 hours of the service date.

Contract Period: Option 1

1003 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24 hours or less of the service date.

Contract Period: Option 1

1004 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Travel costs associated with the interpreting services to be performed outside of Phoenix, AZ.

Travel time is only billed for the following locations:

Globe, Payson, and Show Low, AZ.

Contract Period: Option 1

2001 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 72 or more hours of the service date.

Contract Period: Option 2 POP Begin: 10-01-2020 POP End: 09-30-2021

2002 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24-72 hours of the service date.

Contract Period: Option 2

2003 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24 hours or less of the service date.

Contract Period: Option 2

2004 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Travel costs associated with interpreting services to be performed outside of Phoenix, AZ. Travel time is only billed for the following towns: Globe, Payson, and Show Low, AZ.

Contract Period: Option 2

3001 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 72 or more hours of the service date.

Contract Period: Option 3 POP Begin: 10-01-2021 POP End: 09-30-2022

3002 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24-72 hours of the service date.

Contract Period: Option 3

3003 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24 hours or less the service date.

Contract Period: Option 3

3004 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Travel costs associated with interpreting services to be performed outside of Phoenix, AZ. Travel time is only billed for the following locations:

Globe, Payson, and Show Low, AZ.

Contract Period: Option 3

4001 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 72 or more hours of the service date.

Contract Period: Option 4 POP Begin: 10-01-2022 POP End: 09-30-2023

4002 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24-72 hours of the service date.

Contract Period: Option 4

4003 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Service requests placed within 24 hours or less of the service date.

Contract Period: Option 4

4004 American Sign Language

Services to be provided in accordance with the Statement of Work (SOW) and in support of the Phoenix VA Health Care System.

Travel costs associated with interpreting services to be performed outside of Phoenix, AZ. Travel time is only billed for the following locations:

Globe, Payson, and Show Low, AZ.

Contract Period: Option 4

0 HR __________________ __________________

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Phoenix VA Health Care System 650 E. Indian School Rd Phoenix, AZ 85012

USA

03/15/2019 – 09/30/2023

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

OCT 2018

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS

OCT 2018

C.2 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 03/08/2019 through 09/30/2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $10,000.00;

(2) Any order for a combination of items in excess of $10,000.00; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.7 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-

Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity.

This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.9 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Arizona. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

See attached document: S02 Attachment 1: VA Form 10091 FMS Vendor.

See attached document: S02 Attachment 2: FMS Vendor Update Form.

See attached document: S02 Attachment 3: W-9 Form.

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

INSTRUCTIONS TO OFFERORS:

Prospective Offerors are notified that verification of VA Form 10091 and the W-9 sent directly to the VA paying office in Austin, TX, must be submitted with the quote unless the offeror has previously submitted these forms to VA Austin and provides certification of previous work. The FMS Vendor File Update form needs to be submitted in all cases to the Contracting Officer as part of the offers quote. Prior information sent to the VA Payment Center in Austin does not preclude submittal of the FMS Vendor File Update form. Failure to include this information could preclude the offeror from consideration for award or considerably delay award.

The Contractor is advised that all submissions and related materials become the property of the U.S.

Government and will not be returned. A Contractor’s quote, if accepted by the Government, will form binding parts of the contract that results from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this RFQ.

Questions:

All questions must be submitted in writing and emailed to tammy.perrine@va.gov. Questions must be received no later than, 02:00 pm AZ Time 4 calendar days prior to the closing of the solicitation. The Government reserves the right to not answer questions not meeting this timeline. All responses to questions will be incorporated into a written amendment.

Due Date:

The Offeror shall submit the RFQ with the signed SF1449 electronically to tammy.perrine@va.gov by the time and date specified on Block 8 of the SF1449.

• No Zip Files will be accepted

• Facsimile offers will not be accepted

Contractors are responsible for ensuring that the Contract Specialist has received the quote before the response deadline. The Government will not be responsible for delays or failures of either the Contractor’s or the Government’s e-mail system.

Content Organization:

Quotes submitted shall include the following documentation.

1. File #1: General Information and Price/Cost Schedule:

The offeror shall submit their pricing within the schedule, Section B, of the SF 1449. The offeror shall properly complete the solicitation document (SF 1449) along with any amendments (SF 30), if any are issued. Complete Blocks 12, 17a (please include DUNS number), 30a, 30b, and 30c of the Standard Form

SF1449.

2. File #2: Other Requirements:

The offeror shall submit the required information listed below as part of their quote:

a. Verification of submitted VA Form 10091 and confirmation of W-9 faxed to Austin, TX.

b. FMS Vendor File Update Form

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.217-3 EVALUATION EXCLUSIVE OF OPTIONS APR 1984

52.217-5 EVALUATION OF OPTIONS JUL 1990

E.3 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision—

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier.

The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into

SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See http://www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision) http://www.sam.gov/ https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/swsyyybjyyp%7E4cyy/www.sam.gov https://www.sam.gov/

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

ADDENDUM TO far 52.212-2 EVALUATION – COMMERCIAL ITEMS

EVALUATION CRITERIA: In accordance with FAR 13.106-1(a)(2) and the attached Special Contract Requirements (SCR), a comparison of any firm-fixed price quotes received in response to the solicitation shall determine lowest overall price. The basis of award will be made to the contractor who can demonstrate they can support the majority of the titles listed in this requirement and the lowest price, only one firm-fixed price award will be made.

Award will be made on the basis of the lowest quoted price to the contractor who can demonstrate they can support the majority of the titles listed in this requirement. Price analysis will be used to determine the lowest total evaluated price to support the selection of the lowest priced offer received.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

In addition to submitting their pricing, offerors must also establish their qualifications and demonstrate their ability to perform all services pertaining to this solicitation.

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision—

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily https://www.sam.gov/ business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [ ] is, [ ] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not a women-owned small business…