36C25818Q9699-001.pdf

FedBizOpps Combined Synopsis/Solicitation Notice

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ADDITIONAL INFORMATION

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

SDVOSB SET ASIDE SMALL UHV

85212

36C25818Q9699

09-12-2018

N

336112

Department of Veterans Affairs NCO22-Gilbert Network Contracting 4135 S. Power Road, Suite 103

Mesa AZ 85212

Theresa Hamilton theresa.hamilton@va.gov All Solicitations must be submitted by email

DUE DATE: 09/12/2018 11:00 AM EDT

Northern Arizon VA HCS

500 HWY 89 N

Prescott, AZ

86313

USA

theresa.hamilton@va.gov

Combined Synopsis/Solicitation for Commercial Items Small Utility Vehicles for Northern Arizona VA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items”; in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and no other solicitation document will not be issued.

The Solicitation is issued as a Request for Quotes (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100 effective August 22, 2018. This requirement is a Firm Fixed Price 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside and only qualified respondents may submit quotes. Quotes are requested from VIP verified SDVOSB’s only. Only quotes from firms that are certified to meet Small business size standard will be considered. You may contact your local U.S. Small Business Administration (SBA) office (federal, not state office) for more information on the small business program.

Your local SBA office's contact information may be found by accessing the SBA website www.sba.gov or the Vendor Information Pages at www.vip.vetbiz.gov

RFQ: 36C25818Q9699

Questions Due Date: 09/11/2018 6:00 PM Eastern Daylight Savings Time(EDT) Quote Due Date: 09/12/2018 6:00PM EDT

Quotes must be submitted electronically to Theresa.hamilton@va.gov

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 issued and effective August 22, 2018

The NCO 22G Department of Veterans Affairs in Mesa, AZ 85212 is seeking to purchase Utility Vehicles for the transportation of people, supplies and equipment. Items shall meet or exceed the salient characteristics.

Example items or reference items are provided for informational purposes, they are NOT restrictive.

SOW includes products and accessories that would meet the major function of the example product

The delivery location is the Prescott, AZ VA.

See attachments for solicitation terms and details.

All qualified Vendors shall provide quotations by email

This solicitation 36C25818Q9699 is issued as a request for quote (RFQ). The North American Industry Classification System Code (NAICS) for this procurement is 336112 Light Truck and Utility Manufacturing. Product Code (PSC) 2320. This RFQ is being issued as a SDVOSB Total set a-side with a small business size standard of 1,500 employees.

Vendors must submit quotes in accordance with the solicitation attached by email, with attachments as needed to include all requested/associated documents. Multiple emails shall be labeled X (number in series) of Y (total number of emails in series) Quotes submitted by other methods will not be accepted.

This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted.

http://www.sba.gov/ http://www.vip.vetbiz.gov/ mailto:Theresa.hamilton@va.gov

SAM Requirement:

This solicitation requires registration with the System for Award Management (SAM), pursuant to applicable regulations and guidelines. Registration must be complete by end date/time of solicitation or vendor may be found unresponsive, information can be found at www.sam.gov

Additionally, all Service Disabled Veteran Owned Businesses who respond to this solicitation must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov by the end date/time of this solicitation.

In addition, the following information is required for your quote to be considered:

Estimated delivery/Install time period

Complete company name and address:

Company Point of Contact:

Email -Phone Number:

DUNS Number:

Letter from Manufacturer showing Distributor status, unless quoting as a manufacturer.

Quotes shall be valid until at least September 30, 2018

W-9 and Vendorization for the PRESCOTT, AZ VA NAVAHCS location or provide Statement with vendor ID and/or PO# used for payment/Delivery to NAVAHCS VA in previous 11 months.

Submission of Quotes:

Submit quotation and all supporting documentation to Theresa Hamilton by email Theresa.hamilton@va.gov no later than the time previously specified on the Closing Date. Only requests submitted electronically to the above address will be considered. Quotes received after the specified time will be considered late, unless an extension is published to FBO. Late quotes may be considered at the discretion of the interest of the government and CO decision. Mailed in or physically submitted documents will not be accepted for this solicitation.

SUPPLIES/EQUIPMENT:

Line Item

Description Quantity Unit Price

Total Price

0001 2WD DIESEL 12

0002 CAB HEATER 12

0003 ROPS Certified HARD CAB 12

0004 DOOR KIT 12

0005 EXTERIOR MIRROR KIT 12

0006 INTERIOR MIRROR KIT 12

0007 PROTECTION PLUS

COMPREHENSIVE

http://www.sam.gov/ http://vip.vetbiz.gov/ mailto:Theresa.hamilton@va.gov

SALIENT CHARACTERISTICS:

The Northern Arizona VA Medical Center is requiring the purchase of 12 non-highway utility vehicles to transport maintenance personnel, supplies and materials around the medical facility. A smaller stature vehicle is required to access areas with limited space.

The vehicles must meet or exceed the following capabilities/specifications:

CLIN 0001- Example: Toro Workman (HDX) 12 Each (07385)

SALIENT CHARACTERISTICS:

a) Diesel-powered engine producing a minimum of 23 horsepower.

b) Liquid cooled.

c) Capable of reaching a speed of 20 MPH.

d) Minimum Bed Load Capacity of 2800 pounds, plus two passengers at 200 pounds each.

e) Full cab and doors.

f) Heating unit for the cab area.

g) Offers a 5 year/ 6000-mile extended warranty and service agreement.

h) Maximum dimensions of the vehicle: Length with bed: 130 inches, Width 65 inches, Height 76 inches.

CLIN 0002- CAB HEATER (07349)- Major function- Heated cab CLIN 0003- ROPS CERTIFIED HARD CAB (07392) Major Function- ROPS Certified Hard Cab CLIN 0004- DOOR KIT-Pair (07393)- Major Function- Two Doors CLIN 0005-MIRROR KIT-EXTERIOR (130-5448) Major Function- Two exterior mirrors CLIN 0006- MIRROR KIT-INTERIOR (130-5449) Major Function- interior mirror

CLIN 0007- (TORO) PROTECTION PLUS COMPREHENSIVE-60/5000 (C538)

Major Function- comprehensive protection plan for mechanical repair except for normal wear and tear

EVALUATION CRITERIA:

(A) Award will be made based on Price. Quotations should contain the quoter's best price and terms.

(B) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT

TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011) FAR

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) FAR

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(DEC 2013)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.211-70 SERVICE DATA MANUALS (NOV 1984)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

VAAR 852.219-74 LIMITATION ON SUBCONTRACTING MONITORING AND COMPLIANCE

(JUL 2018)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) VAAR

852.246-70 GUARANTEE (JAN 2008)

VAAR 852.246-71 INSPECTION (JAN 2008)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

SOLICITATION PROVISIONS

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY

REFERENCE (JAN 2008)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

See attached document: 36C25818Q9699.

See attached document: W-9 Form.

See attached document: VA10091 VENDORIZING PRESCOTT VA.

Combined Synopsis/Solicitation for Commercial Items