36C25818C0053-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 1 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID: 649-18-2-024-0259/VA258-18-AP-0675

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Northern Arizona VA Health Care

System (NAVAHCS) is seeking a Full-service contract for its CareFusion PYXIS SUPPLY Dispensing and Inventory Management Systems located within the Pharmacy Department. The term of contract is as requested below:

Contract enactment will be from Base year: effective date to September 30, 2018 Option #1: October 01, 2018 to September 30, 2019 Option #2: October 01, 2019 to September 30, 2020 Option #3: October 01, 2020 to September 30, 2021 Option #4: October 01, 2021 to September 30, 2022 Option #5: October 01, 2022 to January 31, 2023

2. Nature and/or Description of the Action Being Processed:

Northern Arizona VA Health Care System is requesting approval for sole source maintenance through CareFusion Solutions LLC for 52 stations owned Pyxis (CareFusion) Supply Stations.

Maintenance cannot be obtained through another vendor due to proprietary nature of the systems.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Pyxis Preventive Maintenance service in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Training, diagnostic testing and support, field service, interface modification, replacement parts, CUBIE pockets, preventative maintenance, software updates, guaranteed response time, hard drives (software), door boards (circuit cards), latches, skate cards, power supply units within machines, updates, motherboards, cabinet hardware. Vendor shall provide all materials, tools, test equipment, service manuals, and service diagnostic software. The total value of the contract will include a base and 5 options not to exceed 66 Months. The total estimated dollar value of the contract is $287, 300.00.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

OFOC SOP Revision 06 Page 2 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Northern Arizona VA Health Care System owns approximately 52 CareFusion MedPyxis stations that are used to allocate and dispense medication for in-patients. The systems are interfaced with Vista. The MedPyxis Stations are in the various clinical wards/units and serve as an extension of the main Pharmacy. The MedPyxis Stations provide the clinicians with everything they need to expeditiously care for patients. It is not reasonable to expect them to stop caring for patients to go down to the Pharmacy to obtain the needed medications. Life expectancy of these machines is 10 years and to date none have surpassed life expectancy. These supply stations are integral in aiding the clinicians in patient care.

There are no other vendors that are able to service Pyxis supply stations other than CareFusion.

Proprietary services include hard drives (software), door boards (circuit cards), latches, skate cards, power supply units within machines, updates, motherboards, cabinet hardware, and its interface with Vista. Finally, CareFusion Solutions, LLC is the only company capable of performing installation and maintenance on Pyxis® items. Any maintenance performed by a third-party vendor, other than our Field Service Technician Affiliates, would render null and void any existing warranty and be unsupported by CareFusion Solutions, LLC.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Posted RFI 36C25818Q0170 from 01-30-2018 to 02-02-2018 on FBO and e-mailed six vendors on VIP. No contractor responded with respect to meeting the customer's need through the RFI.

Other Actions: The single source entity CareFusion Solutions, LLC by way of Becton Dickinson and Company (BD) submitted a letter stating that, “CareFusion Solutions, LLC is the only, exclusive manufacturer and provider of Pyxis® products and services. They are the sole company capable of performing installation and maintenance on Pyxis® items. Any maintenance performed by a third-party vendor, other than our Field Service Technician Affiliates, would render null and void any existing warranty and be unsupported by CareFusion Solutions, LLC. “

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Pricing will be compared to data collected from FPDS, catalogue pricing and ICGE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market Research was conducted as follows. Posted RFI 36C25818Q0170 from 01-30-2018 to 02-02-2018 on FBO and e-mailed six vendors on VIP. No contractor responded with respect to meeting the customer's need through the RFI. Completed market Research on google.com, GSA and GSA elibrary. The RFQ will be posted on FBO.gov as a Sole Source request.

OFOC SOP Revision 06 Page 3 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

NONE

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Only one vendor responded to the RFI# 36C25818Q0170 posting on FBO with information regarding the customer’s need. The vendor’s name is CareFusion Solutions LLC, Pyxis Division, 3750 Torrey View Ct, San Diego, CA 92130.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The equipment is station owned and at this time, there is no alternative vendor available to provide required services. The facility will not purchase a new system at this time. Only one vendor can meet the customer’s need. The customer will continue to search for new entity sets that can complete the same tasks as outlined by the Pyxis Division; furthermore, the customer will evaluate competitive system with respect to Government business concerns.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Hilda D. Garduno Date Administrative Officer Northern AZ VA Health Care System

Hilda D.

Garduno 294310

Digitally signed by Hilda D. Garduno 294310 Date: 2018.03.12 08:10:11 -07'00'

OFOC SOP Revision 06 Page 4 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Nathan McCoy Date Branch Chief, Services 2 PHX NCO22-Gilbert

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Paulette Pereira Date NCO 22 Gilbert, Acting Division Chief

NCO 22 Gilbert, VHA Desert Pacific District/SAO-West

Digitally signed by NATHAN A MCCOY 1358052 Date: 2018.03.22 10:31:06 -07'00'

Paulette N. Pereira 172268

Digitally signed by Paulette N.

Pereira 172268 Date: 2018.03.30 09:45:56 -07'00'