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Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Contracting Office 5441 Babcock Road Ste 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Rafael Rodriguez Rafael.Rodriguez2@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities intends to award a sole source contract for all labor, equipment, supervision and expertise, to provide maintenance services bed rental equipment to the VA North Texas Health Care System (VANTXHCS), 4500 South Lancaster Road, Dallas, Texas 75216, for the sole purpose of patient care for our residents and are within defined time frames for services.

The purpose of this action is to establish a lease contract for Rotoprone E beds. The Dallas VA Health Care Center provides standard hospital beds for all hospitalized patients; however, in certain circumstances—such as specific respiratory or medical conditions—the mattress and/or the entire bed frame must be replaced to ensure optimal patient care. These specialized surfaces are obtained through short‑term leases for the duration of treatment.

The Rotoprone Therapy System bed is the only automated system that allows caregivers to deliver multiple intervals of prone therapy over an extended period. The Rotoprone Therapy System helps manage patient‑handling risks associated with manual proning, improves oxygenation, protects against ventilator‑induced lung injury, and reduces mortality. Services shall be performed by qualified service personnel using appropriate tools, test equipment, procedures, and replacement parts.

These beds are utilized in direct patient care and are essential for critically ill patients with acute pulmonary complications such as lung injury and acute respiratory distress syndrome (ARDS). Moreover, air‑fluidized therapy provides advanced pressure redistribution and microclimate management, helping to heal skin wounds and relieve pain for patients with pressure ulcers, burns, surgical flaps and grafts, as well as other complex skin wounds.

Any vendor who believes they are capable of meeting these requirements and can provide documentation demonstrating they are fully authorized by the Original Equipment Manufacturer (OEM) may submit capability information for consideration.

1.The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

b. Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

c. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items.

d. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

1. Responses should include:

(a) Business Name and Address

(b) Point of Contact

- Name

- Phone Number

- E-mail Address

(c) SAM UID Number

(d) NAICS code

(f) Business Size: SMALL or LARGE

(g) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(h) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable

(i) GSA/FSS Contract Number if applicable

2. All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

Send responses to this notice are requested by November 2, 2026 at 11:00 AM CT to Rafael Rodriguez, e-mail rafael.rodriguez2@va.gov.

DISCLAIMER: This notice complies with the requirements of FAR 5.201 and is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

Special Notice