Amendment 36C25727Q0040 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

0001 10-23-2026

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25727Q0040

10-07-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-27-2026 10am CDT

X 1

The purpose of this amendment is to:

1. Provide answers to questions received prior to the question due time/date suspense.

2. Provide a revised addendum to instructions to offerors. Changes are highlighted in blue.

3. Provide a revised SOW. Changes are highlighted in blue.

4. Provide a revised VAAR 852.219-75. Changes are highlighted in blue.

5. Extend the response due time/date. See Section 11 of this document.

NOTE: OFFERORS MUST RESUBMIT A COMPLETE OFFER ALONG WITH A COMPLETED COPY OF THIS AMENDMENT. ALL PREVIOUSLY SUBMITTED

QUOTES WILL NOT BE CONSIDERED.

Questions and Answers

RFQ Amendment 36C25727Q0040 0001

El Paso Lift Station Piping Repair

Q1. Will both discharge pipes be replaced or is it just the broken line?

A1. The scope of work is limited to the replacement of the piping located at the south pump.

Refer to the sketch below, where the affected piping is highlighted in yellow:

Q2. Please confirm whether the replacement piping is limited to the connection between the pump discharge (connection and the existing check valve located immediately above the lift station lid, or whether the replacement piping is intended to extend farther downstream beyond the valves?

A2. The scope of work shall include the replacement of all piping components extending from the pump discharge connection to the first flange above the lift station lid. Please refer to the sketch provided in response to Question No. 1 regarding limits of replacement. The piping to be replaced is highlighted yellow for clarity.

Q3. Is the after-hours designation strictly 5:00PM-12:00AM MDT? Would any time after midnight be included/allowed?

A3. To minimize impacts on facility operations, the El Paso VA Medical Center has determined that the work should be performed during weekend hours. The lift station is a critical system and cannot be fully taken out of service. Accordingly, the Contractor shall plan and schedule the work to reduce operational disruptions. A detailed work plan and construction schedule shall be submitted to the COR for review and approval prior to the start of any work activities.

Q4. Solicitation states after-hours include Saturdays and Sundays. Will it be the same times or the entire day for those two days.

A4. All work is expected to be performed during a single weekend (Saturday and Sunday).

The Contractor shall provide a detailed hourly work schedule for review and coordination prior to the start of work. Work activities shall commence no earlier than 7:00 A.M. each day.

Q5. During the site visit, it was noted that Mechanical Room C106 is located more than 100 feet from the exterior access doors through an interior corridor. The temporary pumping equipment may require an exterior access door to remain open during operations, potentially creating an unsecured point of entry into the facility. Will the VA provide or require specific security measures, such as dedicated security personnel or controlled access procedures, to prevent unauthorized entry while the exterior doors are open during pumping operations?

A5. The El Paso VA Medical Center will provide an authorized escort to accompany the Contractor and its personnel throughout the duration of on-site activities. The escort will facilitate exterior access and oversee construction operations to ensure compliance with all applicable facility requirements, safety standards, and security procedures.

Q6. Please Clarify the required pipe material (E.G., Carbon Steel or stainless steel) and the corresponding material requirements for the Sch 80 reinforced flanges in order to ensure compliance with the VA’s specifications.

A6. The Contractor shall provide replacement flanges with a minimum ASME Class 150 pressure rating. All proposed flanges shall be compatible with the existing piping system and designed to meet the operational requirements of the lift station. The Contractor is responsible for submitting complete product data, including manufacturer specifications and pressure ratings, for VA review and approval prior to procurement and installation.

Q7. Can a floor plan showing the location of Mechanical Room C106 and the exterior entry doors on the same floor be provided.

A7. Yes. Please refer to the sketch below for the requested information.

Q8. Can a spec sheet be provided for the pump that gives connection type?

A8. The Contractor shall be responsible for field-verifying all dimensions, pipe sizes, and existing conditions required for the successful execution of the project. Any measurements necessary for fabrication and installation shall be confirmed by the Contractor prior to commencing work.

Q9. Please clarify what is meant by “Schedule 80 reinforced flanges,” including the required flange type, material, pressure class, applicable standard, and whether a standard Schedule 80-compatible flange is acceptable.

A9. Please refer to the response to Question No. 6.

Q10. Limitation on subcontracting (SF 1449, page 1; clause C.8, VAAR 852.219-75, page 31).

The SF 1449 assigns NAICS code 238220, Plumbing, Heating, and Air-Conditioning Contractors. The certificate in clause C.8 marks paragraph (a)(1)(i), "Services," and leaves paragraph (a)(1)(ii), "General construction," and paragraph (a)(1)(iii), "Special trade construction contractors," unmarked. Under 13 CFR 125.6(b), "The contracting officer's selection of the applicable NAICS code is determinative as to which limitation on subcontracting and performance requirement applies," and "In no case shall more than one limitation on subcontracting requirement apply to the same contract." Which limitation applies to this contract:

the special trade construction limitation in paragraph (a)(1)(iii), at 75 percent with the cost of materials excluded, or the services limitation in paragraph (a)(1)(i), at 50 percent? If paragraph (a)(1)(iii) applies, will VA issue an amendment marking it before quotes are due?

A10. An updated VAAR 852.219-75 is attached to this amendment.

Q11. Past performance references (Addendum to FAR 52.212-1, page 36; E.4, Basis for Award, page 37). The addendum asks for "three past performance references" for services "rendered by the Offeror as the prime contractor only," and also for "the name(s) and SAM UEI(s) of subcontractor(s), if applicable." Under 13 CFR 125.2(g), when the offer of a small business prime contractor "specifically identifies the first-tier subcontractor(s)," the agency "must consider the capabilities, past performance, and experience of each first tier subcontractor that is part of the team as the capabilities, past performance, and experience of the small business prime contractor" if the prime's own record "does not independently demonstrate capabilities and past performance necessary for award." If a quote names a small business first-tier subcontractor with its SAM UEI and lists three references for that subcontractor's work, each identified as the subcontractor's, will VA treat the quote as complete under E.4 and evaluate those references? If VA will consider only the prime contractor's own references, will a quote from an offeror without three such references be treated as complete?

A11. Past performance review will be in accordance with 13 CFR 125.2(g).

Q12. Is there a sewer manhole near dock area that sewage can be pumped into?

A12. No. The Contractor is responsible for providing all pumping and disposal services required for the execution and completion of the project.

Q13. Do you have a layout from mechanical room C106 to the back door area by loading dock?

A13. Please refer to the response to Question No. 7.

Q14. To be clear, piping is only for one pump that being south pump ONLY?

A14. Yes. Please refer to the sketch provided in response to Question No. 1 regarding limits of replacement. The piping to be replaced is highlighted yellow for clarity.

Q15. According to General information 1.4 Hours of operation: 7am -5 pm and AFTER HOURS 5 pm to 12 am as well as Saturdays and Sundays. So building is unoccupied during 12 am to 7am? But 1.4.1 states work to be done after hours. Was the intention for work to be done during 12am and 7am?

A15. Please refer to the response to Question No. 4.

Q16. Will the existing supports handle the ductile and valving once the leader from the pump to the check valve is removed or will additional supports be required?

A16. Due to the age and condition of the existing lift station, the Contractor shall include provisions for additional pipe supports, as necessary. If the existing supports are determined to be inadequate or incompatible with the replacement piping, the Contractor shall provide and install suitable supports to ensure a stable and properly supported piping system.

Q17. Since there is no electrical work will Facilities do the LOCK OUT TAG out for the pumps while work is being done?

A17. Yes. VA Facilities Management will perform the Lockout/Tagout (LOTO) of the pumps prior to the start of work.

(End of QnA)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

This is a checklist of required items to submit a complete offer. Failure to submit a complete offer in the manner listed below may result in the removal from further consideration for award.

☐ Quotes must be submitted by the Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation directly to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov. Subject line of e-mail must read be “Quote 36C25727Q0040”.

☐ Offeror must complete and return all 41 pages of this SF 1449. By signing the Standard Form (SF) 1449/Solicitation, the contractor attests acknowledgement and understanding of all solicitation requirements. Read and fill-in each item listed below, as appropriate.

Fill-ins required within SF 1449 –

☐ Fill-in and sign, blocks 30a, 30b, and 30c

☐ Price/Cost Schedule. Prices must be rounded to the nearest hundredth. Please ensure unit price and total amounts are correct. Offeror agrees to hold pricing in its offer firm for 60 calendar days from the date specified for receipt of offers.

☐ Clause VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) – Must be completed within the SF 1449. Incomplete or abbreviated versions will not be accepted.

DO NOT COMPLETE THIS SECTION WITHIN THE 1449 AS IT IS PROVIDED IN

AMENDMENT 0001 AND MUST BE COMPLETED WITHIN THAT FORM IN ITS

ENTIRETY.

☐ When applicable, must provide a signed and dated copy of all SF30 Amendments to the solicitation. All pages of the SF30 amendment must be submitted.

☐ Clause VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) – Must be completed within Amendment 0001. Incomplete or abbreviated versions will not be accepted.

☐ Must provide material submittal(s) for “Piping and Fittings” in relation to Statement of Work, paragraph 3.2 Scope of Work and subparagraphs.

☐ Provide the name(s) and SAM UEI(s) of subcontractor(s), if applicable.

☐ Provide a list of three past performance references, private or government agencies.

Services must have been similar in size (dollar value) and scope (services performed) and rendered by the Offeror as the prime contractor only – See paragraphs Q11 and A11 of Amendment 0001 supplemental information. Work must have been performed within the past three years. Not more than one page per reference.

The list must include – mailto:Joseph.Leyte@va.gov

☐Serviced Organization Name ☐Name of contact ☐Valid email address ☐Valid phone number ☐Contract number/Job Number ☐Total contract value.

☐Synopsis of work performed

(End of Addendum to 52.212-1)

Statement of Work

1. General Information

1.1. General Scope.

1.1.1. Description of Services. The contractor shall provide all personnel, equipment, supplies, tools, parts, materials, supervision, and any other resources necessary to complete the demolition and removal of the existing lift station south sewer pump line in mechanical room C106 at the El Paso VA Main Clinic, as well as the installation of new schedule 80 piping and reinforce flanges to replace existing south sewer pump line, ensuring all work is performed in accordance with applicable codes, standards, and facility requirements. Department of Veterans Affairs, El Paso VA Healthcare System, 5001 N. Piedras, El Paso, TX 79930

1.1.2. Background. During an internal meeting at VA facilities on September 16, 2026, it was determined that immediate action is required to advance this scope of work.

This urgency is necessary to ensure the continued operation of the lift station and to prevent any interruption in patient care that could result from a failure of the lift station.

1.2. Facility Information. The El Paso VA Health Care System serves Veterans in far

Southwest Texas and Doña Ana County, New Mexico. The El Paso VA Health Care System (VAHCS) includes the main health care facility located adjacent to the old William Beaumont Army Medical Center (WBAMC) on Ft. Bliss, Texas. The VAHCS provides primary and specialized ambulatory care services at its main campus with consultants and fee-basis specialists supplementing the medical staff.

1.3. Period of Performance. The period of performance is 30 days from award.

1.4. Hours of Operations. El Paso VA Clinic operation hours are Monday to Friday from 7:00 am to 5:00 pm mountain time. After-hours of operations are defined as 5:00 pm to 12:00 am mountain time. After-hours also include Saturdays and Sundays.

1.4.1. Contractor Duty Hours. For this project, the Contractor is responsible for providing performance/service for after-hours.

1.5. Place of Performance. The work to be performed under this contract will be performed at the EPVA, 5001 N. Piedras, El Paso, TX 77930, Building 7781 Mechanical Room C106.

1.6. Work Schedule. The proposed schedule shall be reviewed by the El Paso Veterans Affairs Facilities Management Service (EPVA-FMS); any requirements for adjusting the schedule (e.g. to minimize disruption to the VA Clinic) shall be incorporated by the Contractor.

1.7. Quality Control. Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR)

Subpart 52.246-1 entitled, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor shall provide to the Government their quality control documentation within five (5) calendar days after contract award, changes to the QCP after award shall be submitted to the Contracting Officer Representative (COR) in an electronic copy within five (5) calendar days prior to the proposed changes.

1.8. Final Inspection. El Paso VA will perform a final inspect and evaluations of the project work site. The COR and other government personnel, as appropriate, will check unsafe conditions, track construction performance, examines the preservation of clean environment, and document any construction related infection control surveillance that can develop a problem. COR will inform the Contractor of any issue and will ask for a quick resolution.

1.9. Security of Personally Identifiable Information. The Contractor will not access, view, possess, or use Personally Identifiable Information (PII) under this contract. The Contractor shall immediately contact the COR for instructions if the Contractor falls into the possession of Personally Identifiable Information (PII) while performing services under this contract.

1.10. Safety.

1.10.1. Safety Plan. The Contractor shall establish and maintain a safety plan.

Contractor’s Safety Plan shall be submitted no later than (NLT) five (5) calendar days after contract award. The plan shall include an Accident Prevention Plan, Activity Hazard Analysis for the specific work and hazards of the contract. The plan will be signed by a representative of the Contractor’s project management team.

The plan will be job-specific and include work to be performed by control hazards associated with material, services, or equipment. The safety plan shall also include the subcontractors and suppliers.

1.10.2. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate. Contractors will be required to attend a Safety Class to be informed about EPVA Clinic Safety Rules prior to commence of work by EPVA Safety Specialist who will also inspect the tools and equipment used for work as needed.

1.10.3. Before beginning work, Contractor shall provide COR with work plan and Safety Data Sheets for any chemicals being used. COR shall review and approve, by email, of work plan and any chemicals being used before work begins.

1.10.4. Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the COR or Chief of FMS Service for immediate actions.

1.10.5. This project involves work in occupied spaces. Because of the specific requirements for protecting the occupants and limitations imposed on construction, no demolishing, removing, or altering of the building structure shall take place until prior coordination and phasing of the work has been discussed between the contractor’s representative and the COR. Work shall be done in such manner as to minimize work disruption of occupants to the maximum extent possible.

1.10.6. Contractor shall protect EPVA patients, employees, visitors, building structure and medical equipment/furniture, etc. from any risks associated during construction and repair or renovation activities by following indications from an applicable pre-construction Infection Control Risk Assessment (ICRA) and Pre-Construction Risk Assessment (PCRA) that will be issued before commencing of work. Construction area shall be protected with temporary barriers like drywall or fire-rated plastic liners and sticky mats for dust control. Construction site shall include continuous negative air pressure maintained in work area, exhaust ducts (heating, ventilation, air conditioning) covered during demolition that creates dust, and chemicals properly labeled (product name, hazard warnings, manufacturer).

1.10.7. The Contractor shall be responsible for establishing and maintaining a respiratory program, confined space plan along with a rescue plan for all personnel. This includes respiratory fit checks in accordance with OSHA regulations.

1.10.8. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government. Contractor shall exercise extreme caution to protect building finishes, private property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

1.11. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. All MCM’s shall be placed in sealed containers or bags prior to removing them from containment areas.

1.12. Facility Access. Contractor and all associated subcontractor employees shall comply with applicable facility and local security policies and procedures. Contractor shall provide names of Contractor and Subcontractor employees to the COR. El Paso VA Police Service will issue a “daily” contractor badge/pass. Employee list shall include name, title, qualifications and responsibilities like hazardous materials, PPE, fire safety penetrations, material disposal, lock-out/tag-out, etc.

1.13. Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR or Government representative of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.14. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR and shall notify the Government of the corrective action to be taken.

1.15. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of Department of Veterans Affair (VA) and the El Paso VA Healthcare System.

1.16. Conduct of Employees. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

1.17. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

2. Government Furnished property, Equipment, and Services

2.1. Facilities. The Government will not provide facilities or staging area for the Contractor’s use to support this contract.

2.2. Utilities. The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.3. Materials. The Government will not provide materials for this project.

3. Specific Tasks

3.1. General. The contractor shall provide all skilled personnel, equipment, supplies, tools, material, supervision, and other items necessary to perform this prescribed project as defined in this SOW to meet the performance requirements.

3.1.1. Contractor shall ensure that construction will be planned, coordinated and inspected following EPVA standards and regulations.

3.1.2. Site Conditions. The contractor shall verify all dimensions and investigate existing site conditions. All technical questions shall be addressed to the COR for resolution.

3.1.3. Debris. The Contractor shall dispose of demolished, excess materials, debris or waste at an approved off-limits location in accordance with applicable local, State and federal laws and regulations and pay any related fees. Contractor shall coordinate with EPVA Environmental Specialist for any handle and disposal of hazardous material. Construction and demolition debris waste diversion is highly encouraged in projects at the EPVA Clinic.

3.1.4. Contractor shall be experienced General Contractor, with properly trained and licensed, as applicable, permanent staff required to perform the proposed work.

The contractor shall provide continuous competent supervision and adequate number of skilled workmen, materials and equipment to meet the construction schedule.

3.2. Scope of Work

3.2.1.1. All work must be performed after hours to minimize disruption to facility operations and patient care.

3.2.1.2. The Contractor must replace the existing damaged south sewer pump piping with Schedule 80 piping.

3.2.1.3. The Contractor must replace all broken flanges with Schedule 80 reinforced flanges.

3.2.1.4. The Contractor must provide adequate supports for the new Schedule 80 piping. Bolt-on connections should be avoided; welded connections are required.

3.2.1.5. The Contractor must comply with all confined space requirements, ensuring employees are equipped with appropriate personal protective equipment.

3.2.1.6. The Contractor must provide pump services to extract all debris and sewage from the lift station, as the sewer flow cannot be shut off.

3.2.1.7. The Contractor must provide proper disposal of all materials and equipment.

3.2.1.8. The Contractor is responsible for ensuring that all services are performed in accordance with applicable codes, standards, and facility requirements.

3.2.1.9. NOTE: Drawings are not to scale. Contractor is responsible to take measurements and investigate site conditions prior to submit proposal.

3.3. Submittals. Contractor shall provide an electronic version of the following documents for approval within five business days of contract award. Review and acceptance of submittals by the Government does not relieve the Contractor from the responsibility to meet all specifications, drawings, and other required contractual standards or regulations. The Government will require fourteen (14) calendar days for review of each submittal or resubmittal furnished by the contractor for approval.

3.3.1. Quality Control Plan. See section 1.8 for more information. Documents shall be submitted no later than (NLT) five (5) calendar days after contract award.

3.3.2. Safety Plan. See section 1.12.1 for more information. Documents shall be submitted no later than (NLT) five (5) calendar days after contract award.

3.3.3. Work Schedule. See section 1.7 for more information. Documents shall be submitted no later than (NLT) five (5) calendar days after contract award. Work scheduled shall include a detailed list of work to be done for each requirement and the sequence in which will be accomplished. The work plan shall indicate time frames and programmed power shut-off, if applicable. Contractor shall highlight on the schedule any off-hours and overtime work requirements.

3.4. Deliverables.

3.4.1. Warranties. The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. Contractor shall provide One (1) set of the construction warranty management plan and one electronic copy. The plan shall include information relevant to the warranty of materials and equipment incorporated into the construction project, including the starting date of warranty of construction. The plan shall be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessary familiar with this contract. The plan shall be assembled in a binder and shall be turned over to the Government. The construction warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

4. Applicable Codes and Regulations

4.1. The contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. Although some publication dates are given, the design shall be by current references and standards.

4.1.1. Current state and national codes, regulations and specifications involving architectural, civil, structural, electrical, environmental and mechanical disciplines associated with the design and construction of this project.

4.1.2. Americans with Disabilities Act (ADA) through adoption of the ADA ABA Accessibility Guidelines, July 2004 with corrections, Aug 2005.

4.1.3. 29 CFR 1910, Occupational Health and Safety

4.1.4. ICC International Building Code

4.1.5. NFPA 70, National Electrical Code.

4.1.6. Operating & Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from EPVA- FSS Maintenance Electrician, or the equipment manufacturers.

4.2. Review all pertinent VA design and standard details. Contractor is Responsible for incorporating all such standards in the project. May obtain design criteria and copies of the complete VA Design Guides, Design Manuals & other resources from VA Facilities Management Technical Information.

Library at web site/page: https://www.cfm.va.gov/TIL/index.asp

4.3. Records Management

4.3.1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

https://www.cfm.va.gov/TIL/index.asp chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

4.3.2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4.3.3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4.3.4. El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

4.3.5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

4.3.6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

4.3.7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

4.3.8. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

4.3.9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

4.3.10. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

4.3.11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

(End of Statement of Work)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [x] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] ___________________ will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror] _______________________.

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)