SOURCES SOUGHT CTX ARMORED CAR SERVICES.pdf

SOURCES SOUGHT NOTICE

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this source sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 561613 Armored Car Services with a small business size standard of $43.0 Million.

The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is seeking ARMORED CAR SERVICES for the Veterans Administration Central Texas Veterans Health Care System in accordance with the draft Statement of Work as show below.

Potential candidates having the capabilities necessary to provide the stated at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Ivan Torres at ivan.torres1@va.gov, no later than November 10th, 2026, 10AM CDT.

No telephone inquiries will be accepted.

Responses should include the following information:

1. Company name, address, SAM UEI number, point of contact name, phone number and email address

2. Business size and representation(s) of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.) Is the business registered under NAICS Code 325120 in SAM.gov?

3. If SDVOSB or VOSB, can business fulfill the requirement while complying with VAAR Clause 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS

4. Capability statement as it relates to the Statement of Work and any other information that can aid in determining capability.

5. Does the company have a current federal contract (i.e., GSA, NAC, SAC, NASA SEWP etc.)? If so, provide the contract type, number, and expiration date.

6. If the company has a current federal contract, are these supplies offered and available on the contract?

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

DRAFT STATEMENT OF WORK (SOW)

CENTRAL TEXAS VETERAN HEALTHCARE SYSTEM – FISCAL

SERVICE

STATEMENT OF WORK

ARMORED CAR SERVICES

1. SCOPE OF WORK: The contractor, licensed in the State of Texas, shall provide all personnel, supervision, transportation (armored car vehicles) and other items and services necessary to perform the driving, pick-up, and delivery of cash and other monetary documents (i.e. checks, change orders, etc.)

from the location(s) specified. The contractor shall perform to the standards and specifications in this contract and requirements herein for the period 12/12/2026 through 12/11/2027.

2. SCHEDULE OF SERVICES:

VA Medical Center

• Integrated Clinical Facilities (ICF)-Temple: Pick up from Bank of America Dallas Cash Vault for delivery to Agent Cashier’s office, VA Medical Center, 1901 S. 1st Street, building 163, Temple, TX, and pick up deposit from Agent Cashier’s office for delivery to Bank of America. Service shall cover one (1) pick-up and one (1) deposit for each workday, Monday through Friday excluding Federal Holidays.

• Integrated Clinical Facilities (ICF)-Waco: Pick up from Bank of America Dallas Cash Vault for delivery to Agent Cashier’s office, VA Medical Center, 4800 Memorial Drive, building 4, Waco, TX, and pick up deposit from Agent Cashier’s for delivery to Bank of America. Service shall cover one (1) pick-up and one (1) deposit for each workday, Monday through Friday excluding Federal Holidays.

• Integrated Clinical Facilities (ICF)-Austin: Pick up from Bank of America San Antonio Cash Vault for delivery to Agent Cashier’s office, VA Medical Center, 7901 Metropolis Drive, Austin, TX and pick up deposits from Agent Cashier’s office for delivery to Bank of America. Service shall cover one (1) deposit each Monday, Wednesday, and Friday, excluding Federal Holidays.

Next day banking deposit is acceptable.

Change Order Amount

• Cashier: Up to $5,000

Deposit Amount

• Cashier: Up to $5,000

Pick-up/Delivery Schedule

• Mon. – Fri. any time after 9:30AM and before 4:00PM (except federal holidays)

• Change orders for the cashier are ONLY delivered to the cashier’s office.

3. SECURITY: The contractor personnel shall observe and adhere to all applicable federal, state and municipal laws, codes and regulations relating to the performance of this contract. All firearms shall be holstered or secured while inside the medical center.

4. DEPOSITS: The contractor is required to pick up/deliver the deposit to the financial institution designated in the schedule of services listed in item #2 by next business day.

A. The VA will:

a. Place all checks and currency order slips in a self-sealing shipment bag.

b. Maintain a sequential folder of shipment of valuables forms detailing the date of shipment, the amount shipped, the number of the bag used for the shipment, the signature of the person preparing the shipment, and the signature of the contractor’s representative picking up the shipment.

B. The Armored Car Personnel will:

a. Sign the VA agent cashiers’ shipment of valuables form upon pick-up of self-sealing shipment bags containing daily deposits.

b. Maintain their own log of all shipments delivered to this facility, which the cashiers will verify and sign.

5. CHANGE ORDERS: The VA agent cashier will call change orders into the financial institution designated in the schedule of services listed in item #2 as early as possible so the bank can have it prepared before noon. The armored car contractor will pick up the change order and deliver to the VA cashier office on the next business day. If change orders aren’t called in early enough and/or prepared by the bank timely for pick up, then the contractor will pick up the change orders on the next business day and deliver the following business day. Additional unscheduled trips may be required, with no more than two per month.

6. PERSONNEL: The contractor shall provide personnel who possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor has the sole responsibility of training, providing uniforms, equipping, supervising and discharging of all employees.

7. LICENSE: An unexpired copy of the contractor’s State of Texas license, to operate as an Armored Car Company, must be provided to the VA contracting officer (CO). If at any time the contractor is no longer licensed through the State of Texas, then this contract is automatically terminated.

8. LOSS: The contractor will be liable for the loss of shipments delivered into its possession if they fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contactor. A receipt by the consignee(s) shall be conclusive evidence that supplement was securely sealed and that the package(s) were free from any cuts, holes, or other defects which could permit a loss of the contents. All deposits will be transported in a locked bag.

9. Liability Insurance: It is understood and agreed that the maximum liability shall not exceed five hundred thousand dollars ($500,000.00) per trip and vehicle insurance in the same amount. Liability shall commence when deposits have been received into the contactor's possession and shall terminate when same have been delivered to the consignee, provided, however, that in any case where any deposits are delivered to the contactor not distinctly and securely sealed, the contactor shall not be liable for any shortage claimed in such deposit. In the case where change is returned, the same policy shall apply.

Proof of insurance is required prior to commencement of services.

Evidence of Coverage: Before commencing work under this contact, the contractor shall furnish the Contracting Officer with certification from his insurance company indicating proof of proper coverage by bond on all risk insurance against theft and/or loss of goods, materials, cash, checks or other securities totaling up to five hundred thousand dollars ($500,000.00) entrusted in his care by the VA Medical Center and the Veterans Canteen Service. Bidder will provide a certificate of insurance evidence of its all-risk coverage.

10. Additional Requirements: The responsibilities of the Contracting Officer (CO) are to administer the contract and ensure that the contractor performs in accordance with contract documents. The CO is the only official responsible for the Government in all-contractual matters that involve change, direction, work performance, time and money. All correspondence and any questions shall be directed to the CO for advisement.

Any technical questions pertaining to this contract should be directed to the VA Point of Contact (POC) as delegated by the CO. The VA POC has duties and limited responsibilities. The Contractor may be held liable if they follow direction for which the VA POC has no authority to issue.

11. Conduct: The Contractor and any employees are subject to the same rule of conduct and standards as Government employees. No alcoholic beverages or drugs are allowed on the installation. VA CT has implemented a smoke free environment policy. There are authorized smoking areas outdoors.

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