36C25726Q0905_1.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C257-27-AP-0387

36C25726Q0905 36C25726Q0905 Damon Crawford 254 560 0348 10-06-2026 13:00

CDT

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple

TX

76504 X X 339113 X N/A X Mid Cites

6920 WOODWAY DRIVE

WACO

TX

76712 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 See CONTINUATION Page

HOME O2 VA STOCK EQUIPMENT

This requirement is being procured as a 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) Please see Section B for statement of work and price / cost schedule.

Please submit all questions to damon.crawford@va.gov quotes 10 /06/2026 by 1:00pm CDT.

See CONTINUATION Page Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

FREESTYLE COMFORT PORTABLE O2 CONCENTRATORS.

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: AS200-141

DC POWER CORD FOR FREESTYLE COMFORT CONCENTRATORS.

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: CD041-1

B.3 DELIVERY SCHEDULE

6920 WOODWAY DRIVE

WACO, TX 76712

USA

100.00

6920 WOODWAY DRIVE

WACO, TX 76712

USA

50.00

36C25726Q0905

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification.

(i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, _______ will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ______.

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.2 ADDENDUM TO FAR 52.212-1 — INSTRUCTIONS TO OFFERORS — COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions incorporated by reference have the same force and effect as if provided in full text. Upon request, the Contracting Officer will make the full text available.

The following instructions are incorporated into FAR 52.212-1 as an addendum to this solicitation.

FAILURE TO SUBMIT A COMPLETE OFFER IN ACCORDANCE WITH THE INSTRUCTIONS BELOW MAY RESULT IN THE OFFER BEING REMOVED FROM FURTHER CONSIDERATION FOR AWARD.

Submission of Offers Offers shall be received no later than Tuesday , October 06 , 2026, at 1:00 PM CDT, via email to Damon Crawford at damon.crawford@va.gov.

The email subject line shall include the Solicitation Number and “Offer Submission.”

Offers received after the established due date and time will be handled in accordance with the applicable solicitation provisions.

Each offeror shall submit one (1) electronic PDF package containing the following three sections:

Section 1 – Solicitation, Offer, and Award Documents The offeror shall provide:

· Signed SF 1449.

· Signed SF 30 amendments, if applicable.

· Completed Blocks 12, 17a, 30a, 30b, and 30c of the SF 1449.

· Completed Section B.1.a., as applicable.

· All solicitation clauses and provisions requiring offeror fill-ins.

The Government will not accept SAM.gov representations and certifications as a substitute for solicitation-specific VA clauses or provisions requiring completion.

Section 2 – Technical Capability Factor 1 – Technical Capability The Government will evaluate the offeror's technical capability to determine whether the proposed products and approach meet all requirements of the solicitation and Statement of Work (SOW).

To be rated Acceptable, the offeror shall provide all required technical documentation and demonstrate compliance with the solicitation requirements, including:

Failure to meet a technical requirement may result in a rating of Unacceptable and removal from further consideration for award.

Section 3 – Price The offeror shall provide pricing using Section B.2, Schedule of Supplies/Services.

An Excel spreadsheet may also be submitted; however, it shall follow the same format and line-item structure as Section B.2.

1) Offeror Submission Checklist (what they must provide) To be rated Acceptable, an offeror’s Technical Volume must include complete and compliant materials for every line item and requirement.

· Manufacturer’s Product Specifications & Literature

· Datasheets and official literature for each proposed product/model.

· Must show the exact SKU/part number, configuration, and options proposed.

· Product Details by Line Item

· Manufacturer, model, part number/SKU, quantity, unit of issue, dimensions, weight, power, interfaces/ports, standards, environmental ratings, and any interoperability/compatibility requirements from the SOW.

· Required Finish & Physical Characteristics

· Explicit statement and evidence (spec sheet excerpts) that finish, color, form factor, mounting type, materials, and physical tolerances match the SOW.

· Warranty

· Term (years), coverage (parts/labor/on‑site), start trigger (shipment/acceptance), RMA process, and OEM-backed warranty eligibility for all serial numbers.

· Self‑Certification for Schedule

· A signed letter attesting ability to meet delivery and project deadlines in the solicitation; include lead times, buffer plans, and escalation contacts.

· Receiving & Inspection Capability

· Process description for receiving, inspecting, documenting damages (photos, serial logs), and initiating freight/RMA claims; include sample forms.

· Grey‑Market/Unauthorized Product Prohibition Compliance

· Attestation that all products are new, genuine OEM, traceable by serial, eligible for OEM warranty/support, and sourced via authorized channels; include proof of authorization or OEM letter (if required).

· Subcontracting Documentation (if applicable)

· List of subcontractors, scopes, commitments/LOIs, and how they support technical performance; include responsibility matrix.

Reminder: Failure to meet any material technical requirement may result in Unacceptable and removal from further consideration.

2) Evaluator Worksheet (how you’ll verify compliance) Use this as your source‑selection checklist. Mark each line item Acceptable only if all evidence is present and aligns with the SOW/solicitation.

A. Documentation Completeness

· Required docs present for every line item (specs, datasheets, details, warranty, self‑cert, authorization proof, receiving/inspection plan, subcontract info where applicable).

☐ Yes ☐ No → If No, Unacceptable.

B. Technical Compliance Checks

· Specs match SOW (performance, interfaces, standards, environmental/EMI, safety).

Evidence: spec excerpts with page numbers.

· Finish & Physical characteristics match SOW (color, material, dimensions, mounting).

Evidence: datasheet dimensions, finish codes, photos.

· Compatibility/Interoperability (if required) proven by OEM literature or letters.

Evidence: listing of supported integrations/part numbers.

C. Warranty Validity

· OEM‑backed warranty terms provided and applicable to proposed SKUs/serials.

Evidence: OEM documents or reseller program terms tied to SKUs.

D. Schedule Feasibility

· Self‑cert letter includes delivery lead times, buffer plans, escalation, and aligns with the solicitation’s milestones.

Evidence: dated, signed letter; production/shipping commitments.

E. Receiving & Damage Documentation

· Process clearly supports inspection on receipt, photo/serial logging, and claims.

Evidence: SOP and sample forms/checklists.

F. Grey‑Market/Unauthorized Prohibition

· Attestation plus proof of OEM authorization (or other required evidence).

· Statement that all units are new (not refurbished), OEM warranty‑eligible, with traceable serials.

Evidence: authorization letters/certificates, OEM partner IDs.

G. Subcontracting (if applicable)

· Subcontractor capability aligns with technical scope; roles clearly mapped.

Evidence: LOIs, resumes/certs, responsibility matrix.

Rating Decision Rule:

· Acceptable = All material requirements above are satisfied with verifiable evidence.

· Unacceptable = One or more material requirements missing, inconsistent, or non‑compliant (e.g., grey‑market risk, missing OEM specs, finish mismatch, warranty not OEM‑backed).

The offeror shall:

· Provide pricing for every required line item.

· Provide complete and accurate pricing.

· Submit firm-fixed prices inclusive of all costs necessary to satisfy the requirement, unless otherwise identified in the solicitation.

· Ensure proposed pricing complies with the applicable IDIQ contract terms and established pricing requirements.

All offers shall remain valid for 90 calendar days after the solicitation closing date.

The Government will accept only one offer per offeror. This provision supersedes FAR 52.212-1(e), Multiple Offers.

A written notice of award or acceptance of an offer furnished to the successful offeror within the specified acceptance period shall result in a binding contract without further action by either party. Before expiration of the offer acceptance period, the Government may accept an offer, or portion thereof, unless written notice of withdrawal is received before award.

FAILURE TO PROVIDE THE REQUIRED INFORMATION MAY RESULT IN THE OFFER BEING DETERMINED INELIGIBLE FOR AWARD OR REMOVED FROM FURTHER CONSIDERATION, AS APPLICABLE.

(End of Addendum to FAR 52.212-1) E.4 ADDENDUM TO FAR 52.212-2 — EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES The Government intends to make award using the Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made to the responsible offeror whose offer conforms to the solicitation, is determined to be technically acceptable, and offers the lowest evaluated price.

There will be no tradeoff between price and non-price factors. Technical capability will be evaluated on an Acceptable/Unacceptable basis.

Factor 1 – Technical Capability The Government will evaluate the offeror's technical capability to determine whether the proposed products and approach meet all requirements of the solicitation and Statement of Work (SOW).

To be rated Acceptable, the offeror shall provide all required technical documentation and demonstrate compliance with the solicitation requirements, including:

· Complete manufacturer's product specifications and product literature.

· Product details for each line item.

· Required finish and physical characteristics.

· Applicable warranty information.

· Self-certification confirming the ability to meet required delivery and project deadlines.

· Ability to receive and inspect products and document damages, as applicable.

· Compliance with requirements prohibiting unauthorized or grey-market products.

· Required subcontracting documentation, if applicable.

Failure to meet a material technical requirement may result in a rating of Unacceptable and removal from further consideration for award.

Factor 2 – Past Performance Past performance will be evaluated using CPARS and/or other available past-performance information, as applicable, to determine whether the offeror demonstrates an acceptable record of performance.

Factor 3 – Price The Government will evaluate the total proposed price for completeness and reasonableness. Price analysis may include comparison with:

· Applicable IDIQ pricing.

· Prices submitted by competing offerors.

· The Independent Government Cost Estimate (IGCE).

· Historical prices paid for similar products or services.

· Other price analysis techniques determined appropriately by the Contracting Officer.

· Individual line items, to meet the cost savings government.

Offerors shall provide pricing for all required line items.

Basis for Award Award will be made to the proposer responsible submitting the lowest-priced, technically acceptable offer that conforms to all material terms and conditions of the solicitation.

The Government will not conduct a tradeoff between technical capability and price. Once an offer is determined technically acceptable, additional technical merit will not provide an advantage over another technically acceptable offer.

(End of Addendum to FAR 52.212-2)

E.2 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERICAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAILURE TO SUBMIT A COMPLETE OFFER IN ACCORDANCE WITH THE INSTRUCTIONS CONTAINED IN THIS ADDENDUM WILL RESULT IN REMOVAL FROM FURTHER CONSIDERATION FOR AWARD.

Proposals: All proposals are due by Tuesday , October 06 , 2026, at 1:00 PM CDT via e-mail only to Damon Crawford at damon.crawford@va.gov. Quotes shall be received on or before the date and time specified in Block 8 of the SF 1449. Please title email with Solicitation Number, Proposal Submission. All proposals shall be submitted in one (1) volume and labeled with RFQ Number, Offeror’s Name, and the appropriate volume number. All proposals shall be in a PDF format with the Solicitation Number and the Offerors’ name. PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED FOR AWARD. PROPOSAL SHALL NOT INCLUDE CAPABILITY STATEMENTS OR SBA LETTERS VERIFYING SDVOSB STATUS. FAILURE TO RETURN ALL REQUIRED DOCUMENTATION AS OUTLINED BELOW WILL REMOVE OFFEROR FROM FURTHER CONSIDERATION FOR AWARD.

Volume I: Solicitation, Offer and Award Documents, Representations and Certifications. This volume shall contain only the signed SF 1449 and any SF30’s. All Offeror’s are required to complete Blocks 12, 17a, 30a, 30b, 30c, and Section B.1.a. Block 12 (Discount Terms) refers to discount Contractor will give the Government for prompt payment in percentage (i.e., Net 20). All Offeror’s are required to fill out and return all Clauses and Provisions that have fill-ins. Failure to return all fill-in Clauses and Provisions will make Offeror ineligible for award. The Government will not accept Clauses and Provisions from SAM.gov, as SAM.gov does not contain VA Acquisition and Representation Clauses and Provisions.

Volume I: Technical. This volume shall contain only the offeror’s technical approach for fulfilling the requirements of the PWS. Offerors shall provide the signed subcontract agreement between the prime contractor and the subcontractor.

Volume I: Price. This volume shall contain the Price using B.2 Schedule of Services continuation section. An Excel spreadsheet may be used but shall in the same format as Schedule B.2. The price proposal shall be specific, complete in every detail, and separate from the technical proposal. Prices shall be evaluated for fairness and reasonableness and will be compared against competing proposals and the independent Government cost estimate. Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

All proposals shall be valid for 90 days from closing date of solicitation. The Government will not accept more than one (1) proposal per Offeror. (This supersedes FAR 52.212-1(e), Multiple offers.) PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED FOR AWARD.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to submit a complete offer in accordance with the instructions contained in this addendum WILL result in removal from further consideration for award.

(End of Addendum to 52.212-1)

E.4 ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

This acquisition will use a competitive best‑value evaluation in which the Government will assess each offeror’s technical acceptability, past performance, and price. A comparative analysis will be conducted to determine which offer represents the greatest overall benefit to the Government.

By submitting an offer, the offeror agrees to all solicitation requirements, including all terms and conditions, representations and certifications, and technical requirements. Any failure to meet a solicitation requirement, or any inability to perform or provide all requested supplies or services, will result in the offer being rated technically unacceptable.

Offerors must clearly identify any exceptions to the solicitation’s terms and conditions and provide complete supporting rationale for each exception.

The evaluation process will proceed as follows:

1. Technical Capability:

Contractor shall provide all technical data to be determined technically acceptable. Failure to provide all necessary data, or lack of information for the Government to make an adequate determination will remove offer from further consideration for award.

- Items Requested:

a. complete manufacturer’s product specifications

b. Bill of Materials with subtotals and tagged per CL

c. product literature

d. Finishing Physical Complaints

e. sustainability certification documents

f. complete testing results / certificates

g. warranty.

h. Self-certifying statement confirming ability to meet project deadlines

- Evaluation Criteria:

Task order will be evaluated on:

a. Contractor shall receive all products, complete inspections and perform any damage reports as necessary.

g. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

2. Past Performance: The Offerors past performance will be evaluated using CPARS or any other means to determine suitable past performance.

3. Price: Contractor shall submit flat rate pricing, per line item. Pricing must be within the established IDIQ Pricing.

(END OF SECTION E)

(END OF SOLICITATION)

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of Provision)

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