Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Network Contracting Office 5441 Babcock Road, Suite 302

San Antonio TX 78258

POINT OF CONTACT*

Contracting Officer Rafael Rodriguez Rafael.Rodriguez2@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities intends to award a sole source contract for maintenance and repair services for designated medical equipment to Telefex, 3015 Carrington Mill Boulevard Morrisville, NC 27560, for the procurement of PM for two AC3 Pinnacle Balloon Pumps for a base year plus two option years.

Scope The Contractor shall provide maintenance and repair services for the medical equipment covered under this contract to maintain the equipment in safe and proper operating condition. Services The Contractor shall provide, as applicable:

· Preventive maintenance in accordance with manufacturer recommendations.

· Corrective maintenance and repair when equipment malfunctions.

· Troubleshooting and diagnostic services.

· Replacement of defective parts, as covered by the contract.

· Required testing and calibration following maintenance or repair.

· Service documentation for all work performed.

Service Requirements Services shall be performed by qualified service personnel using appropriate tools, test equipment, procedures, and replacement parts.

Sole vendor is the authorized provider of all covered service and maintenance activities. This includes scheduled performance maintenance, inspections, troubleshooting, repairs, software, or hardware updates, and other related technical support services.

However, any vendor who believes they are capable of meeting these requirements and can provide documentation demonstrating they are fully authorized by the Original Equipment Manufacturer (OEM) may submit capability information for consideration.

1.The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

b. Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

c. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items.

d. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

1. Responses should include:

(a) Business Name and Address

(b) Point of Contact

- Name

- Phone Number

- E-mail Address

(c) SAM UID Number

(d) NAICS code

(f) Business Size: SMALL or LARGE

(g) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(h) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable

(i) GSA/FSS Contract Number if applicable

2. All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

Send responses to this notice are requested by September 15, 2026 at 11:00 AM CT to Rafael Rodriguez, e-mail rafael.rodriguez2@va.gov.

DISCLAIMER: This notice complies with the requirements of FAR 5.201 and is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

Special Notice