36C25726Q0887.pdf
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- Solicitation number
- 36C25726Q0887
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office 17 for market research purposes regarding a potential firm-fixed price service maintenance contract for medical imaging equipment.
The Department of Veterans Affairs South Texas Healthcare System in Temple, Texas seeks to identify qualified contractors capable of providing service maintenance for GE PET/CT systems under a base period plus four (4) option periods. The solicitation number is 36C25726Q0887, with a response deadline of September 4, 2026 at 9:00 AM Central Time. Responses should be submitted to Contract Specialist Oneka Robertson at Oneka.Robertson@va.gov. The contracting office is located in San Antonio, Texas (zip code 78240), and the place of performance is the Olin E. Teague VA Hospital in Temple, Texas. The Product Service Code is J065 and the NAICS Code is 811210. This notice is intended for market research only and does not constitute a solicitation for proposals. The Government is specifically seeking to determine the availability of service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses, and large businesses capable of providing the required services.
The scope of work includes 24-hour technical support with OEM-trained personnel, comprehensive repair coverage with all repairs and parts included at no additional cost, scheduled preventive maintenance per GE specifications, unlimited corrective maintenance visits with major components covered, all GE software updates and security patches, and compliance support including annual dose calibration and accreditation documentation. The contractor must service nine pieces of equipment including a GE PET Discovery PET/CT710, GE NM Optima NM/CT 640, GE X-ray equipment, workstation, chiller, contrast injector, and 1.5T MR imaging system with magnet maintenance.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* Service Maintenance Agreement for GE Pet/CT System
Base and four (4) Option Periods
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 78240
SOLICITATION NUMBER* 36C25726Q0887
RESPONSE DATE/TIME/ZONE 09-04-2026 09:00 CENTRAL TIME, CHICAGO,
USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* J065
NAICS CODE* 811210
CONTRACTING OFFICE ADDRESS Department Of Veterans Affairs
Network Contracting Office 17
5441 Babcock Road Ste. 302
San Antonio TX 78240
POINT OF CONTACT*
Contract Specialist
Oneka Robertson
Oneka.Robertson@va.gov
PLACE OF PERFORMANCE
ADDRESS Central Texas VA Health Care System
Olin E. Teague VA Hospital
1901 Veterans Memorial Dr.
Temple TX
POSTAL CODE 76504
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov
URL DESCRIPTION VA Homepage
AGENCY CONTACT’S EMAIL ADDRESS https://www.va.gov
EMAIL DESCRIPTION VA Homepage
DESCRIPTION
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information ONLY. This is NOT a solicitation for proposals, proposal abstracts, or quotations.
The Department of Veterans Affairs South Texas Healthcare System in Temple, Texas, intends to award a firm-fixed price contract, for the purchase of Service Maintenance for GE
PET/CT system under a Base and four (4) Option Periods. (See below salient characteristics for more information).
The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This Sources Sought is for open market as well as Federal Supply Schedule items and services.
The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women-owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 811210. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or
GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
***Brand-name or Equal *** Your responses to the information requested will assist the
Government in determining the appropriate acquisition method, including whether a set-aside is possible. If you are authorized to provide service on GE PET/CT systems, please provide a letter of authorization from the original equipment manufacturer.
Please advise if you can provide the services for this requirement. Please submit all information to Oneka Robertson at Oneka.Robertson@va.gov no later than Friday, September 04, 2026, 10:00 AM ET (09:00 AM CT).
SCOPE OF WORK
Technical Support
• Contractor shall provide appropriate telephone number(s) for 24-hour access. All service personnel assigned to work on the equipment will have been trained by the OEM and can provide proof of that training.
Repair Coverage
• The contractor will provide all repairs on the equipment at no additional cost to the VA.
Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA.
Preventive Maintenance
• Scheduled PM per GE OEM specifications (gantry, CT tube, PET detector calibration/normalization, cooling system, safety interlocks)
Corrective Maintenance
• Unlimited repair visits, parts and labor included (major components covered — tube, detectors, crystals)
Software
• All GE software updates and security patches included
Compliance
• Annual dose calibration/radiation safety testing support
• Documentation support for accreditation (ACR/TJC)
EQUIPMENT TO BE SERVICED
1 GEHC PET DISCOVERY PET/CT710 (16 slice)(PDXM04)
2 GEHC NM OPTIMA NM/CT 640 (NMH970)
3 GEHC XR FlashPad HD Detector 17 x 17 (XRA779)
4 GEHC XR Definium 656 HD (XRA790)
5 GEHC WORKSTATION AW SERVER, Physical L (CAWL03)
6 DIMPLEX MV PR DIMPLEX WO2-2-5000 CHILLER 20T (SDI020)
7 MEDRAD MV PR MEDRAD MR XPERION (SME080)
8 GEHC MR 1.5T SIGNA ARTIST (MSF169)
9 GEHC MR MR MAGNET MAINTENANCE AND CRYOGEN (MSC28Z)
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