Parata JA_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 2 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C257-27-AP-0237

VAMC Kerrville

Equipment Serial Number

Description

ATP2 - 320 20060201

Annual Service Agreement for ATP with Greater than 192 Canister Capacity

LPU 20060201N Included Above Additional

LPU

20030081N Annual Service Agreement for ATP - Lower Packaging Unit

InspectRx -

PH119E19 Annual Service Agreement for INSP

4. Statutory Authority Permitting Other than Full and Open Competition:

( X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO

6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO

6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Parata ATP2, InspectRx, FastPak packaging systems are highly specialized automated pharmacy systems that are fundamental to the medication management and dispensing functions at the Audie Murphy and Kerrville Medical Centers. The proper maintenance and operational integrity of these systems is essential to patient safety and regulatory compliance, and is required to ensure uninterrupted pharmacy services for VA patient care.

Parata Systems LLC. provided a Sole Source Letter stating it is the exclusive provider for the maintenance, sale, upgrades, and consumables for its proprietary products. This includes AccuCount Scale II, Parata MAX, Parata MINI, Parata PASS, Parata PERL/Cut&Roll, ATP@, InspectRX/Collector, SynMed XF, SynMed Ultra, SynMed Assist, and RapidRX/GSL systems. This exclusivity extends not only to physical repairs but also to software upgrades, updates, remote diagnostics, parts replacement, and all ancillary consumables associated with these devices.

The necessity of continual remote monitoring, access to software and firmware updates, and utilization of authorized replacement components requires the use of a Parata certified service technician and infrastructure. No other entity is authorized or technically capable of fulfilling these requirements. Attempting to obtain maintenance or repair services from a third-party vendor would void all manufacturer warranties, jeopardize system integrity, risk

VHAPG Part 806.3 OFOC Page 3 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C257-27-AP-0237 unacceptable delays or system downtime, and lead to substantial duplicative costs associated with potential system failures or lack of authorized parts.

Accordingly, Parata Systems LLC. is the only firm capable of providing the supplies and services stated above.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): An intent to sole source was posted in the Contract Opportunities under 36C25726Q0852 from August 17, 2026 to August 24, 2026. No responses were received. A proprietary letter dated May 22, 2026 was provided by Parata Systems LLC. stating they are the sole provider for the maintenance, upgrades or updates to hardware and software associated with any and all Parata Products.

In accordance with the justification for Other Than Full and Open Competition posting requirements, the approved justification will be posted within 14 days after award.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The anticipated cost will be considered fair and reasonable by comparing similar Parata Systems LLC. procurements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted from August 2026 to September 2026 to identify potential sources capable of meeting the Government�s requirement. This included querying of Governmentwide databases and analyzing records in Federal Procurement Data System (FPDS), Small Business Search (SBS) and Analytics, Data and Decision Support Unified Platform (ADDS UP).

Market Research results:

SBS- 252 Services-Disabled Veterans-Owned Small Businesses (SDVOSB) and Veteran- Owned Small Businesses (VOSB) were found. However, none of them are authorized to provide maintenance services for this equipment. Parata Systems LLC. currently doesn�t have any authorized distributors that can provide services.

FPDS- Current contract 36C25722P0068 was awarded to Chudy Group LLC., a Small Business. The vendor ceased to be an authorized distributor for the required services. They are no longer eligible to provide the services under this procurement.

ADD UPS- Reviewed current contracts 36C24526P0197 and 36C25226P0063. Both are for similar services and were awarded sole source to Parata Systems LLC.

Based on prior procurements and an extensive review of possible sources, it has been determined that the maintenance services can only be provided by Parata Systems LLC. This is further supported by a proprietary letter from Parata Systems LLC., who is the exclusive provider of maintenance, sales, upgrades and consumables for its products.

VHAPG Part 806.3 OFOC Page 4 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C257-27-AP-0237

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to monitor changes in new and developing dispensing equipment that allow interoperability with existing equipment to place future acquisitions for this requirement.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C257-27-AP-0237

13. Approvals in accordance with the

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.