36C25726Q0822.docx
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- Attached to
- 4110--Helmer fridges for various locations
- Solicitation number
- 36C25726Q0822
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office (NCO) - VA South Texas (VASTHCS) for market research purposes. The solicitation number is 36C25726Q0822, with responses due by August 10, 2026, at 11:00 AM Central Time. The contracting office is located in San Antonio, Texas (ZIP code 78240), with the point of contact being Contracting Officer Rafael Rodriguez (rafael.rodriguez2@va.gov). The place of performance is Dallas VA Medical Center, 4500 South Lancaster Road, Dallas, Texas 75216. The product service code is 4110 and NAICS code is 339112.
The requirement is for the delivery, unpacking, and installation of Helmer medical refrigerators at the Dallas VA Medical Center. Specifically, the vendor must supply and install four iPR105-GX i.Series Pharmacy Refrigerators (undercounter, 5.3 cubic feet/150 liters capacity with NSF/ANSI 456 vaccine storage certification), four Flexlock Adapter handle options, and one Ballast monitoring option. The contractor must be an authorized distributor of Helmer equipment and is responsible for full installation, calibration, testing, evaluation, and staff training. Responses must include business information, SAM registration status, NAICS code, business size and type designation (including SDVOSB, VOSB, 8(a), HUBZone, WOSB status), applicable GSA or VA Federal Supply Schedule contract numbers, and place of manufacture. All equipment must be USA-manufactured. This notice is for informational purposes only and does not constitute a solicitation or binding contract; respondents bear all associated costs.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Helmer fridges for various locations |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 78240 |
| SOLICITATION NUMBER* |
| 36C25726Q0822 |
| RESPONSE DATE/TIME/ZONE |
| 08-10-2026 11:00 AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 4110 |
| NAICS CODE* |
| 339112 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 5441 Babcock Road Ste. 302 San Antonio TX 78240
POINT OF CONTACT*
Contracting Officer Rafael Rodriguez rafael.rodriguez2@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| DALLAS VA MEDICAL CENTER |
4500 South Lancaster Road
Dallas Texas
| POSTAL CODE |
| 75216 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This market research notice is being conducted by Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities.
1. DESCRIPTION OF WORK
1.1 Contractor will deliver, unpack and install the equipment during normal business hours unless prior authorization is given by the COR, Contracting Officer or designated representative.
1.2 The Contractor is responsible for providing all items listed on the quote and fully installing the equipment, calibrating, testing, and evaluating the equipment after installation to include all other agreements pursuant to the quote and training of on-site staff in use of equipment.
Equipment: Medical Refrigerators
Equipment Manufacturer: Helmer
Equipment Model(s)
| LN NO |
| Part# |
| Model |
| Description / Details |
| QTY |
| 1 |
| 5115105-1 |
| iPR105-GX |
| iPR105-GX i.Series® Pharmacy Refrigerator - |
Undercounter, 5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration)
| 2 |
| 4080031-1 |
Handle Option: Flexlock Adapter Factory Installed (for Undercounter Refrigerators with Blue Exterior and Right Hinge Door, GX models, 5 cu ft)
| 3 |
| 4120000-1 |
Monitoring Option: Ballast, Solid, Factory Installed (for Undercounter Refrigerators, GX models, 5 cu ft)
Location: DALLAS VA MEDICAL CENTER 4500 South Lancaster Road Dallas, TX 75216-7167
USA manufactured made only. Vendor needs to be an authorized distributor by the OEM.
1. Responses shall include:
1. Business Name
1. Business Address
1. Point of Contact
2. Name
2. Phone Number
2. E-mail Address
1. SAM UID Number
1. Currently registered in SAM (Yes or No). If Yes, provide expiration date.
1. NAICS code
1. Business Size: Small or Large
1. Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.
1. GSA or VA FSS Contract Number, if applicable
1. Place of Manufacture
All businesses eligible to provide these supplies are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.
1. Send responses to both the Contract Specialist.
Contract Specialist: Mr. Rafael Rodriguez at Rafael.Rodriguez2@va.gov
Responses in the email subject line shall state: 36C25726Q0822, Sources Sought Notice Responses due date: 08/10/2026- 11:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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