36C25726Q0811.docx
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- Attached to
- 6640--NEW | AMA Lab/Pathology Microscope
- Solicitation number
- 36C25726Q0811
About this file
This is a Sources Sought Notice for the procurement of laboratory microscopy equipment by the Department of Veterans Affairs Network Contracting Office 17 (NCO 17), located in Duncanville, Texas. The Amarillo Veterans Affairs Health Care System (AVAHCS) Department of Pathology & Laboratory Services seeks to purchase two new upright microscopes with specific technical specifications to enable two pathologists to simultaneously conduct tissue slide analysis, replacing the current shared equipment arrangement. The microscopes must feature 2x, 4x, 10x, 40x, and 100x oil immersion objectives with a tilting telescopic head, halogen lamp, and comply with detailed compatibility requirements for specific optical components and accessories including objectives, nosepieces, observation tubes, stages, and a digital camera system. Each microscope must consume 290W of power, measure 469 x 521.5 x 274.5 mm, and weigh 21 kg.
The vendor shall provide one complete set of operator's manuals, arrange freight and installation at the Amarillo location (6010 Amarillo Blvd. West, Room 2256-28, Amarillo, TX 79106), and deliver on-site operator training. The performance period commences upon installation. Critical service requirements include a five-year vendor warranty at no additional cost, 24/7 technical support with one-hour emergency response and four-hour non-emergency response times, standard hardware upgrades included, and optional extended warranty periods. The solicitation is designated with NAICS Code 334516 and Product Service Code 6640. Responses are due by August 5, 2026, at 1:30 PM Central Time. The contracting office point of contact is Contract Specialist Akisha Woods (Akisha.Woods@va.gov, 682-403-3103), and the equipment will be sourced through GSA negotiated contracts.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| NEW | AMA Lab/Pathology Microscope |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 75137 |
| SOLICITATION NUMBER* |
| 36C25726Q0811 |
| RESPONSE DATE/TIME/ZONE |
| 08-05-2026 13:30 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6640 |
| NAICS CODE* |
| 334516 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 17 (NCO 17) Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137
POINT OF CONTACT*
Contract Specialist Akisha Woods Akisha.Woods@va.gov 682-403-3103
PLACE OF PERFORMANCE
| ADDRESS |
| Amarillo Veterans Affairs Health Care System |
6010 Amarillo Blvd., West
Amarillo TX
| POSTAL CODE |
| 79106 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Statement of Work
The Amarillo Veterans Affairs Health Care System (AVAHCS) Department of Pathology & Laboratory Services (P&LMS) requires new microscope for the Chief Pathologist.
This procurement will update the present equipment inventory to allow the reading of tissue slides to be performed by two Pathologists at one time and forgo the option to share one microscope. The new microscopes will bring added ergonomic and technical advances up to date as well as heighten the quality of images that are required to identify the vast majority of disease states.
The vendor shall provide, in accordance with all applicable federal, state and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, equipment and supplies as negotiated on GSA contracts to enable AVAHCS to accurately and efficiently identify infectious agents in cells, body fluids, and tissues.
Vendor Responsibilities
1. The Vendor shall provide a price for two microscopes with 2x, 4x, 10x , 40x, and 100x oil immersion objectives and titling telescopic head.
a. Power consumption: 290 W
b. External dimensions (H x D x W mm) 469 x 521.5 x 274.5
c. Weight 21 kg
d. Upright frame
e. Halogen Lamp
f. Cord
g. Additional eye pieces
2. Vendor shall provide one set of operator’s manuals.
3. Delivery/Installation
a. The AVAHCS shall prepare the site at its own expense and in accordance with the specifications furnished by the Vendor.
b. The Vendor shall incur freight charges and ship the microscope to the address located at:
| Amarillo Veterans Affairs Health Care System |
| 6010 Amarillo Blvd., West |
| Room 2256-28 |
| Amarillo, TX 79106 |
| Attention: Laboratory |
c. The performance period shall commence on the date of installation with regards to
Maintenance/Warranty Service.
4. Microscope must be compatible with listed parts: See table below.
| BX53F2-1-2 |
| BX53F2-1-2 microscope frame compatible to LED light source |
| U-ANT |
| U-ANT; ANALYZER FOR TRANSMITTED LIGHT, FITS IN NOSEPI SLIDER |
| U-TTR-3 |
| Tilting Trinocular Head with 50:50,100:0,0:100% Positions |
| U-TTBI-1-2 BINOCULAR TUBE |
| U-TTBI-1-2 Binocular tube, tilting, teleskop |
| U-DO3-1-7 |
| U-DO3-1-7 dual observation attachment |
| U-SVRB-4 |
| U-SVRB-4; RIGHT HAND MECHANICAL STAGE, RACKLESS, LONG STALK |
| U-HLDT-4 |
| U-HLDT-4; LEFT RELEASE SLIDE HOLDER, DOUBLE SLIDE, THICK |
U-D7RE
U-D7RE;7-POSITION NOSEPIECE,WITH DIC SLIDER SLOT
| PLAPON2X/0,08 Plan Apo Objecti |
| PLAPON2X;PLAN APO 2X OBJECTIVE,NA 0.08,WD 6.2MM |
| UPLFLN4X-3 |
| U Plan Fluorite 4X Objective, NA 0.13, WD 17mm |
UPLFLN20X-3 Objective
U Plan Fluorite 20X Objective, NA 0.5, WD 2.1mm
UPLFLN40X-3 Objective
U Plan Fluorite 40X Objective, NA 0.75, WD 0.51mm
PLN50XOI/0,9 Plan Achromat 50x
PLN50XOI; PLAN ACHROMAT 50X OIL OBJ W/ IRIS, NA 0.9-0.5, WD 0.2MM
UPLFLN100XO2- 2 Objective
UPLFLN100XO2-2; U Plan Fluorite 1 00X Oil Objective, NA 1.30,WD 0.20MM
DP28-CU-1-2
DP28-CU MICROSCOPE DIGITAL CAMERA (ITEM CODE : E9703090), 8.9MP (4K) non-cooled color digital camara for microscope. / DP28-CU-1-2
CS-EN-V4.4-EL
cellSens Entry Electronic License / CS-EN-V4.4-EL
OMT-010-NP
Cloth dust cover 11X25X26 for BX, IX/ OMT-010-NP
5. Training
a. Vendor shall provide training for Government personnel on usage of the microscopes.
b. Vendor shall provide on-site training for the use of the microscopes.
6. Billing
a. Vendor shall send invoice to:
Amarillo Veterans Affairs Health Care System 6010 Amarillo Blvd., West Amarillo, TX 79106 Attention: Logistics Service/Maintenance
1. Service/Maintenance shall be covered by a 5-year Vendor warranty at no additional costs.
2. The Vendor shall provide support assistance with all troubleshooting and repair of the microscope.
3. Support service shall follow-up all emergency down time calls within one (1) hour and non-emergency down time calls with four (4) hours.
4. The Vendor shall provide a twenty-four (24) hour/seven (7) day service hotline with technical support.
5. Vendor shall provide standard and routine hardware upgrades to the equipment without additional charge to the Government.
6. Standard warranty with options to purchase additional warranty periods.
Licensing and Accreditation
1. The Vendor shall have all licenses, permits, accreditation and certificates required by law and or regulatory compliance.
2. Personnel assigned by the Vendor to perform these services covered under this contract shall be licensed in a State, Territory, or Commonwealth of the United Sates or the District of Columbia.
Interface, Security and Confidentiality
"The C&A requirements do not apply, and that a Security, Accreditation Package is not required”.
End of Document
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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