36C25726Q0746 Sources Sought.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contracting Officer Rafael Rodriguez Rafael.Rodriguez2@va.gov

PLACE OF PERFORMANCE

STVHC

7400 Merton Minter Boulevard

San Antonio Texas

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This market research notice is being conducted by Network Contracting Office (NCO) 17- VA South Texas (VASTHCS) facilities.

The Veterans Health Administration (VHA) has a requirement to provide and support portable GSI audiometers for screening and diagnostic hearing evaluations across VHA facilities. Equipment must meet or exceed ANSI/IEC standards and support field, outpatient, and mobile clinic operations.

1. Background & Objectives Need: VHA requires standardized audiometric devices for veteran screening and diagnostic services that function reliably across settings: clinics, mobile units, and outreach events.

Goal: Procure and maintain portable GSI audiometers that align with VHA’s clinical standards for accuracy, safety, and functionality. See VHA OPAL SOW guidelines for performance-based contract requirements 1.

2. Technical Specifications

a. Device Standard ANSI S3.6 Type 4 and IEC 60645‑1 Type 4 compliant UL/IEC 60601‑1 electrical safety & IEC 60601‑1‑2 EMC certified CSA C22.2‑601‑1 and MDD 93/42/EEC compliant 23

b. Frequency & Intensity Range Frequencies: 125–8,000 Hz (11 frequencies), ±2% accuracy Signal outputs: continuous, pulsed (2.5 Hz), FM stimulus 23 Intensity ranges (TDH-39):

125 Hz: –10 to 50 dB HL; 500–4,000 Hz: –10 to 90 dB HL; 6 k: –10 to 85 dB HL; 8 kHz: –10 to 70 dB HL Insert phones (optional): up to –10 to 90 dB HL depending on frequency 23

c. Calibration & Accuracy Step size: 5 dB; accuracy ±3 dB (125–4,000 Hz) and ±5 dB (6 k, 8 kHz) 23 Total harmonic distortion < 2.5% Rise/fall time: 20–50 ms 23

d. Power & Portability

Dual power: 5 AA batteries (~10 hr) or AC power 45 Dimensions: ~12.6×8.8×3.2 in; weight ~2.5 lb 25 Environmental: 15–40 °C, 15–95% RH, 98–104 kPa operating; –34 °C to +65 °C storage 23

e. Accessories & Stimulus Options Standard: TDH‑39 supra‑aural headphones, audiogram pad, instruction manual, quick‑reference guide, carrying case 23 Optional: EAR 3A/5A inserts, patient response button, patch cords, audio cups 23

3. Performance Requirements Operational Reliability: 95% uptime; <2% failure rate Calibration Compliance: Delivered pre-calibrated; verified annually per ANSI/ISO standards Data Integrity: Accurate audiograms with ≤5 dB deviation

1. Responses shall include:

1. Business Name

1. Business Address

1. Point of Contact

2. Name

2. Phone Number

2. E-mail Address

1. SAM UID Number

1. Currently registered in SAM (Yes or No). If Yes, provide expiration date.

1. NAICS code

1. Business Size: Small or Large

1. Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.

1. GSA or VA FSS Contract Number, if applicable

1. Indicate the equipment/supplies manufacturer and country.

All businesses eligible to provide these supplies are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

1. Send responses to both the Contract Specialist.

Contract Specialist: Mr. Rafael Rodriguez at Rafael.Rodriguez2@va.gov

Responses in the email subject line shall state: 36C25726Q0746, Sources Sought Notice Responses due date: 07/14/2026- 11:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

Sources Sought Notice