36C25726Q0697 0001_1.docx

36C25726Q0697 Specialty Mattress and Frames Q&A

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Janice Malbon janice.malbon@va.gov

PLACE OF PERFORMANCE

Amarillo VAHCS

6010 Amarillo Blvd. West

Amarillo TX

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-08-2026 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 To all Offerors/Bidders

36C25726Q0697 06-24-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-13-2026 10:00 am CDT X This amendment is for the following:

1. A new statement of work has been attached.

2. Questions asked have been answered on attached Q&A.

3. Due date has been extended to 07/13/2026 @10:00 am.

All other terms and conditions remain unchanged.

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1. Is this requirement brand name, brand name or equal, or performance-based?

Answer: The Statement of Work requires all bariatric frames to support 1,000 lbs. The acquisition is performance-based and not brand-specific. Offerors may propose any compliant model meeting or exceeding the technical specifications.

2. Can manufacturers and distributors propose equivalent products meeting the stated specifications?

Answer: The solicitation is performance-based. Vendors may offer any products meeting all technical specifications.

3. Are installation, assembly, or white-glove services required as part of delivery?

Answer: The SOW requires delivery, installation, removal, and training, which together constitute a white-glove level service.

4. Will removal or disposal of existing mattresses and frames be required?

Answer: The contractor must deliver, install, and remove existing mattresses from patient care areas. No off-site disposal is required in the SOW.

5. Is partial shipment acceptable if all items cannot be delivered simultaneously?

Answer: No, if the ordered equipment is a two-piece set, both pieces are required for it to function properly for the patient.

6. Are there specific warranty requirements beyond standard manufacturer warranties?

Answer: Bio Med please give us your guidance???? Standard manufacturers’ warranty is usually all that is given and that is usually 1 year.

7. Is there a preferred delivery window or required delivery completion date?

Answer: As soon as possible—ideally within one month or less following the on-site demonstration and approval.

8. Are product cut sheets and manufacturer literature sufficient for technical evaluation, or are additional certifications required?

Answer: Required documentation includes cut sheets, entrapment certification, warranty details, and compatibility evidence.

9. Has this requirement been previously awarded, and if so, is incumbent contractor information releasable?

Answer: No, this is a new requirement.

10. Are there any anticipated amendments or specification updates currently under review?

Answer: No amendments are identified at this time; amendments will be issued as needed.

Statement of Work (SOW) Specialty Mattresses Procurement Department of Veterans Affairs – Amarillo VA Health Care System 6010 Amarillo Blvd West, Amarillo, TX 79106

A. General Information

1. Title of Project Procurement and replacement of VA-owned specialty mattresses and bariatric bed frames to support long-term patient care and reduce ongoing bed rental costs.

2. Scope of Work The contractor shall provide 14 specialty mattresses, including all required air pumps/blowers, and 2 bariatric bed frames for use in long-term patient care areas at the Amarillo VA Health Care System (AVAHCS). All mattresses shall include a five-year, non-prorated warranty covering both interior and exterior components, including replacement and/or repair.

3. Background AVAHCS currently relies on rental mattresses under an existing contract. Rising rental costs, mattress integrity concerns, wear and tear, and delays in wound healing/skin integrity pose risks to patient safety. Specialty mattresses with long-term lifespans and reliable pressure redistribution are required to prevent pressure injuries, reduce infection risks, and improve patient outcomes.

4. Performance Period The life expectancy for hospital mattresses shall be a minimum of five years.

5. Type of Contract The Government anticipates a Firm-Fixed Price (FFP) contract.

B. Requirements

1. Evaluation Committee A multidisciplinary committee (Nursing Service, Wound Care, Biomedical Engineering, Environmental Services, and Community Long-Term Care) will evaluate proposed products and determine award.

2. Required Quantities The contractor shall provide the following items:

- 8 Standard Low Air Loss Mattress Systems (mattress and blower)

- 2 Bariatric Low Air Loss Mattress Systems (mattress and blower)

- 2 Bariatric Bed Frames

- 4 Bariatric Foam Mattresses

3. Mattress Clinical and Functional Requirements All mattresses shall:

- Prevent and treat pressure ulcers up to Stage IV (air systems) or Stage II (foam mattresses).

- Be compatible with Hill-Rom, Stryker, Stryker Spirit Select 5700, and Centrella Smart bed frames.

- Provide alternating pressure, low air loss, and Autofirm/therapy modes as applicable.

- Offer immersion and envelopment, a sloped heel section, and high-memory foam in the sacral region to reduce migration.

- Feature moisture-vapor-permeable, low-friction, fluid-resistant, washable covers.

- Include firm edge perimeters and side cradles for patient ingress/egress.

- Fit customized length/width requirements and existing bed frame dimensions.

4. Demonstration Requirement Vendors shall provide an on-site evaluation of proposed mattresses/products prior to selection. Products must meet functional expectations across all clinical services.

A product demonstration shall be required only from the lowest‑priced vendor whose quotation is determined to be both complete and technically acceptable within 7days after acceptance. Upon completion of the initial technical evaluation, the Government will identify the lowest‑priced quotation that meets all stated specifications and submission requirements. That vendor will then be contacted to provide an onsite demonstration of the proposed mattress system and components.

The purpose of the demonstration is to verify that the offered product meets all functional, technical, and performance requirements outlined in this Statement of Work. Failure to successfully complete the demonstration or failure of the product to meet the required specifications may result in the quotation being deemed technically unacceptable. In such event, the Government may proceed to the next lowest‑priced technically acceptable vendor for demonstration and further evaluation.

5. Installation and Training The contractor shall deliver and install all mattresses and remove existing mattresses at the time of installation. The contractor shall also provide training and educational materials to EMS and Nursing Staff at no additional cost.

C. Changes to the SOW Only the Contracting Officer may authorize modifications to this SOW. Any unauthorized changes made by parties other than the Contracting Officer will be at the contractor’s risk and expense.

D. Work Requirements

1. Inspection and Maintenance The contractor shall perform quarterly, semiannual, and/or annual inspections and maintenance on all acquired mattresses in accordance with the most current manufacturer manuals and Joint Commission standards.

2. Contractor Personnel Inspections and repairs must be performed by factory-trained and certified technicians who are authorized representatives of the equipment manufacturers.

3. Maintenance Tasks Services shall include:

- Systematic inspection of all system components

- Testing, cleaning, adjustment, repair, and component replacement as necessary

- Minimizing noise when entering patient care areas and coordinating work with nursing management

- Providing all tools, parts, and cleaning supplies required for service

- Maintaining mattress logs, including dates, issues, technician names, corrective actions, and replaced parts

- Monthly submission of logs to AVAHCS Environmental Management Service (EMS)

E. Technical Specifications

1. Standard Low Air Loss Mattress System

- Dimensions: 36" W × 80" L × 10" D

- Weight Capacity: 500 lbs

- 20 horizontal therapy cells

- CPR quick deflation

- Modes: Autofirm, Alternating Pressure, Therapy, Pulsate, Semi-Fowler’s

- UL/CUL listed

- Airflow: Minimum 1000 L/min

- MVTR ≥ 300 g/m²/24 hrs

- Low shear, low friction, fluid-proof cover

- 2" lower safety mattress for power failure

- Capillary closure < 32 mm Hg

- Warranty for mattress, cover, and electromechanical components

2. Bariatric Low Air Loss Mattress System

- Dimensions: 48" W × 88" L × 8.5" D

- Weight Capacity: 1000 lbs

- Three-inch safety mattress layer

- CPR quick deflation

- Modes: Autofirm, Therapy, Pulsate; Semi-Fowler’s airflow

- Same warranty, airflow, MVTR, and cover requirements as Standard system

3. Bariatric Frame

- Expandable width: 39"–54"; Length: 88"

- Weight Capacity: 1000 lbs

- Functions: Hi-Low, Head, Knee Gatch

- Height Range: 17"–30"

- Split steel frame; Foley bag holder; optional trapeze

- Compatible with bariatric mattress

4. Bariatric Foam Mattress

- Expandable 36"–48" W × 80"–88" L × 6.5" D

- Weight Capacity: 1000 lbs

- For treatment/prevention of Stage II pressure injuries

- Seamless surround construction

- Expandable panels and transport mode

- Fluid-resistant cover

5. Additional Mattress Fit/Compatibility Requirements

- Must fit existing Hill-Rom Advanta and NOA high-low beds

- Required dimensions: Width: 36¼"; Length: 84"; Head height: 7"; Foot height: 5½"

- Must include handles for cleaning and transport

- Must include certification/documentation addressing entrapment risks

F. Deliverables

1. All equipment listed in Section B.

2. Completed installation and removal of existing mattresses.

3. Staff training and training materials.

4. Maintenance logs submitted monthly.

5. Warranty documentation.

Amendment Specialty Mattress and Frames – Amarillo

1. Updated Statement of Work

2. Questions and Answers

3. Extend due date to 07/13/2026 @ 10:00am

Amendment

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