36C25726Q0650.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Babcock Medical Center 5441 Babcock Road STE 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Michelle Cunningham Michelle.Cunningham@va.gov Michelle.Cunningham@va.gov

PLACE OF PERFORMANCE

4500 S. Lancaster Rd.

Dallas TX

ADDITIONAL INFORMATION

DESCRIPTION

This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5441 Babcock Road Medical Center. 302 San Antonio TX 78240 intends to issue a Sole Source award to E3 Diagnostics 1333 Corporate Dr. Suite 105, Irving, Texas 75038 for the VNG Vestibular Chair and Spectrum System.

1. Background and Requirement: Dallas VA Health Care System needs the requested items provided for the Spectrum Chair System Audiology and Speech Pathology Service. The VNG Vestibular Chair and Spectrum System which includes PC kit with monitor, TV, googles, keyboard, and mouse, database, software testing technology, training session, shipping, and installation to support health care operations for the Dallas VA Health Care System, Audiology and Speech Pathology Service.

2. The Department of Veterans Affairs, Dallas VA Health Care System, proposed equipment is to provide a minimum one-year full-service warranty requirement prior to the acceptance of the equipment, the equipment must pass all acceptances testing.

3. The VNG Vestibular Chair and Spectrum System is a video nystagmography system integrated of an assortment of appliances that communicate very meticulously with each other. This equipment is used for testing at the Dallas Audiology clinic as the only testing site in the North Texas Healthcare System. Without this equipment, testing would not be performed, affecting patient care and treatment, services would be delayed and increasing community care needs. VNG testing refers to a medical test that uses infrared video cameras to monitor eye movements and evaluate the balance system (vestibular system) in the inner ear. It helps diagnose and monitor balance disorders, such as vertigo, dizziness, and unsteadiness.

4. SPECIFIC INSTRUMENT REQUIRED: To provide VNG Vestibular Chair and Spectrum System to the Dallas Veterans Affairs Health Care System.

a. Micromedical by Interacoustics Orion chair Orion Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System/VTQ Assessments Pkg - Tests: gaze, random saccade, pursuit, OPK, Dix-Hallpike, positional, caloric, ocular counter roll, saccadometry, SHA, step velocity, Visual VOR, VOR suppression, plus advanced Dix-Hallpike, lateral head roll, dynamic visual acuity, gaze stabilization tests. SW: 3rd generation VE525 software. HW: small form factor PC; widescreen monitor, printer; binocular video goggles w/ USB cameras, wireless inertial measurement unit, RF remote control, room camera w/ mic. Features: 3D virtual head model, realtime test analysis including torsional eye movements, customized test protocols, multiple pupil tracking algorithms, one-click eye centering, eye movement video recordings.

b. OtoAccess Database

c. TV 65" TV

d. Medical Cart Rolling Cart Stand for TV

e. Air Fx 110V Air Fx 110V US

f. Aqua Stim 110V Aqua Stim 110V US

g. Shipping

h. Training

i. Installation of equipment

j. Disposal removal of existing chair

5. If this is an item your business can provide, please respond to this Sources Sought Notice by 10:00 AM Central Time on Thursday 18 June 2026.

6. The intent of this notice is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

a. Where is the item manufactured, the VA is interested in procuring items manufactured in the United States.

b. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

c. Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

d. Respond to this notice if you can provide these products listed in the table in the background and requirement section above. In the response, please cite your business size status.

e. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items.

f. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

7. Responses should include:

(1) Business Name

(2) Business Address

(3) Point of Contact

- Name

- Phone Number

- E-mail Address

(4) SAM UID Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE-DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(8) Letter stating OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment and/or services if applicable

(9) GSA/FSS Contract Number if applicable

All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

8. Send responses to Michelle Cunningham at michelle.cunningham@va.gov.

DISCLAIMER: THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow additional time if you’re using electronic means.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.

Sources Sought Notice