36C25726Q0539.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25726Q0539 05-27-2026

Mr. Shawn R. Reinhart 254-421-6661 06-30-2026

10:00 AM CDT

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple, TX 76504

X 100

X

561710

$17.5 Million

N/A

X

36C671

Department of Veterans Affairs South Texas Veterans HCS 7400 Merton Minter Blvd.

San Antonio, TX 78229

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Contractor must provide Integrated Pest Management Services in accordance with the Performance Work Statement (PWS).

This acquisition is being conducted IAW FAR Part 12.

Refer to Addendum to FAR 52.212-1, Instructions to Offerors on pages 28 to 31.

Refer to Addendum to FAR 52.212-2, Evaluation Commercial Products and Commercial Services on pages 31 to 34.

SITE VISIT DATES AND TIME: SEE ADDENDUM TO FAR 52.212-1.

See CONTINUATION Page

X X

X 1

Mr. Shawn R. Reinhart Contracting Officer

36C25726Q0539

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-2 ADDENDUM to EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion, inspection, and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB ___________ ___________

Pest Management Services

Contractor must provide all labor, equipment, materials, supervision, and supplies to perform Integrated Pest Management (IPM) services at all listed facilities in accordance with the PWS.

Includes:

- Weekly, monthly, quarterly, and annual pest inspections as required

- Monitoring, trap maintenance, rodent and insect control

- Required routine service hours Monday–Friday, 7:00 a.m.–4:00 p.m.

- All documentation and reporting (daily, quarterly, annual)

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

10.00 EA ___________ ___________

Routine Pest Control Services (On-Demand / Non-Emergent)

Contractor must respond to non-emergency service calls within 8 hours, perform IPM services, and document findings in accordance with the PWS.

Termite / Wood-Destroying Organism (WDO) Services (If Needed) - Annual termite inspections and treatment if required by facility. Supported under section 11.3 and notes under 15.3.

Fumigation / ULV / Thermal Fogging (If Needed) - Fumigation or ULV/thermal fogging that requires separate approval and scheduling per section 15.2 note.

QUANTITY IS ESTIMATED

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

10.00 EA ___________ ___________

Emergency Call-Back Services

Contractor must respond to emergency calls within 2 hours to correct emergent pest-related issues in accordance with the PWS.

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

QUANTITY IS ESTIMATED

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping -

1.00 JB __________ ___________

Initial Comprehensive Inspections

Initial inspections of every building/site within 10 business days of award. Includes structural assessment, monitoring device mapping, and recommendations in accordance with the PWS.

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4.00 QTR __________ ___________

Quarterly Pest Management Reporting

Quarterly reports summarizing pest sightings, pesticide applications, and trend data in accordance with the PWS.

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

1.00 EA __________ __________

Annual Comprehensive Pest Management Report

Annual consolidated report with yearly pest trends and analytics in accordance with the PWS. Required once per contract year.

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

12.00 EA __________ ___________

Emergency Call-Back Services: Remediation of bed bug infestation. 1 weekend per month for up to 4 hours in accordance with the PWS.

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

QUANTITY IS ESTIMATED

Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs 7400 Merton Minter Blvd San Antonio,, TX 78229

USA

1.00 August 1, 2026 to

July 31, 2027

MARK FOR: James Rutherford 210-617-5300 ext. 113628 james.rutherford@va.gov

FOB: DESTINATION

B.4 PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT SERVICES

1. OBJECTIVE: Per VHA Directive 1850.02, Pest Management Operations Program, it is the Veterans Health Administration (VHA) policy that Department of Veterans Affairs (VA) medical facilities effectively implement a pest management program that follows Integrated Pest Management (IPM) principles and promotes safe, efficient and environmentally preferred strategies, thereby preventing or controlling disease vectors and other pests that may adversely impact health, impede operations or damage property. AUTHORITY: 38 U.S.C. § 7301(b).

1.2 BUSINESS LICENSURE: The prime Contractor as well as all Sub-Contractors performing pest control duties must possess a current business license for pest control services in the state of Texas where contract execution is to be conducted and must directly employ a licensed and certified pesticide applicator in the state of Texas where the services are to be conducted. Preference will be given to QualityPro accredited pest control companies as endorsed by the National Pest Management Association

(NPMA).

NOTE: The prime vendor must adhere to individual business licensing laws as outlined in each State's pest control laws and regulations and meet all VHA requirements in accordance with VHA Directive 1850.02.

1.2.1 LICENSURE AUTHORITY:

• Texas requires pest control companies to hold a Structural Pest Control business license under Texas Occupations Code Chapter 1951, § 1951.301 and Texas Administrative Code, Title 4 (Agriculture), Part 1, Chapter 7 (Pesticides), Subchapter H (Structural Pest Control Service), Division 2 (Licenses) § 7.121 - Types and Requirements of Licenses.

• Texas requires individuals performing pest control to hold a Structural Pest Control license issued by the Texas Department of Agriculture (TDA) under Chapter 1951 of the Texas Occupations Code.

2. CONTRACTOR RESPONSIBILITIES: The Contractor must provide all supervision, management, process oversight, laboratory testing, tools, supplies, equipment, pesticides, transportation, and labor to develop and implement an IPM plan for the South Texas Veterans Health Care System, 7400 Merton Minter Blvd, San Antonio, Texas 78299. The Contractor must execute IPM activities in a manner that prioritizes and safeguards the health, safety and well-being of patients, staff and visitors.

3. PEST MANAGEMENT OFFICER (PMO): For the purpose of this Performance Work Statement (PWS), the PMO is defined as the medical facility’s designated Pest Management Officer in accordance with VHA Directive 1850.02.

3.1 Contracting Officer’s Representative. A Contracting Officer’s Representative and an Alternate Contracting Officer’s Representative will be appointed at time of award for both San Antonio and Kerrville.

4. PERFORMANCE PERIOD: The contract period of performance is August 1, 2026 to 31 July 2027.

5. TYPE OF CONTRACT: The Government anticipates a Firm Fixed Price contract for this requirement.

6. WORK HOURS (FOR EXECUTION OF SERVICES): The service schedule must be established at the beginning of the period of performance and documented in writing. The schedule must be developed collaboratively by the Contractor, Contracting Officer (CO), Contracting Officer Representative (COR), and the PMO.

6.1 Normal routine services must occur 5 days a week on Monday, Tuesday, Wednesday, Thursday, and Friday for the following timeframes from 7:00 am to 4:00 pm CST. The Contractor must be on site and perform work on these days and hours.

6.2 The Contractor must physically sign-in upon arrival and sign-out on completion of each service visit in the onsite IPM logbook. Failure to sign-in or sign-out will constitute non-compliance. While on site, the Contractor must check in with designated facility representative(s) to review the status and progress of the IPM program and to address observed or reported pest management issues. This coordination is required for each visit.

6.3 If special key or badge access is required for sensitive areas or outside regular hours, a written protocol will be developed between the Contractor, COR, and PMO documenting the process and points of contact necessary to ensure all hour access for pest management services.

6.4 Any work performed outside of normal business hours requires prior approval from the COR before commencement. The Contractor must provide a minimum of no less than one (1) business day advance notice for all after-hour work requests. Exceptions to the advance notice requirement may be granted only when the COR or PMO determine the work constitutes an emergency.

7. FEDERAL HOLIDAYS: The Government observes these holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

If a holiday falls on a Saturday, then the Friday before will be considered the holiday. If a holiday falls on a Sunday, then the Monday after will be considered the holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

8. INTERFERENCE TO NORMAL FUNCTION: The Contractor must suspend or modify work activities to prevent interference with normal facility operations, including but not limited to patient care, utility services, fire protection systems, as well as the safe passage of patients, staff, equipment and carts.

8.1 In the event of an emergency, Contractor services may be suspended temporarily and rescheduled at no additional cost to the government.

8.2 If access is required to secure areas, Contractor personnel must request access from the COR/PMO.

8.3 Contractor must provide the COR and the PMO with a contingency plan if the Contractor is unable to perform or provide services.

9. SCOPE OF CONTRACT AND CONTRACT MODIFICATIONS: The final contract will stipulate the responsibilities of the Contractor and/or the government. The Contractor and the government are required to adhere to the scope of the finalized contract. All modifications must be initiated and approved by the Contracting Officer. The Contractor must not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified).

10. CONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER

REQUIREMENTS: All personnel performing work and executing services/deliverables must possess the necessary licensure, qualifications, and experience necessary to execute the specific tasks in this PWS.

Unqualified individuals must not perform work which is covered under the scope of the finalized contract at any time during the performance period.

11. REQUIREMENTS OF CONTRACTOR: The following requirements/stipulations are mandatory for Contractors/Contractor personnel (e.g., Commercial Pesticide Applicators, Technicians, Pest Helpers).

11.1 Contractor must be appropriately licensed and permitted in the State of Texas to perform structural or equivalent pest control services, including wood destroying insect control and public health or equivalent. Only Environmental Protection Agency (EPA) and the State of Texas Department of Agriculture approved pesticides, and equipment must be used during the performance of services. All pesticides must be EPA registered and labeled for use in a hospital and healthcare environment.

11.2 The Contractor and all personnel assigned to this contract must be licensed and certified applicators or certified technicians in Texas, and fully compliant with applicable state licensing and regulatory requirements governing the mixing, handling and application of pesticides. Assigned personnel must be capable of performing pest identification and providing programmatic recommendations independently, without direct supervision, as defined by state requirements. Individuals supporting this contract must possess current knowledge and demonstrated experience in the commercial application of pest control treatments and the execution of pest management services within a healthcare setting.

11.3 The Contractor must have appropriate certifications and licenses to perform yearly inspection for termite infestation and treatment if required by the facility.

11.4 Basic proficiency in speaking, understanding, and writing English is required by the Contractor and Contractor personnel without the use of an interpreter.

11.5 While on VA premises, all Contractor personnel must comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specify the company they are representing.

11.6 Regulations prohibit smoking on VA property. This includes use of cigarettes, cigars, pipes, any other combustion of tobacco and non-Federal Drug Administration (FDA) approved electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens, or e-cigars.

11.7 Contractor must ensure that employees assigned to this service contract have a general background check. Employees that do not meet security and clearance requirements will not be allowed to perform work under this contract.

11.8 It is the responsibility of the Contractor to park in the appropriate designated parking areas while on-site. Parking arrangements will be coordinated between the government and Contractor at the beginning of the performance period before work begins. The medical facility/government will not/does not validate or make reimbursement for parking violations for Contractor personnel under any circumstances.

12. SITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS):

Assigned Technicians to the site are required to possess certification in Structural (or equivalent) and Health Related categories as acceptable to the Texas Department of Agriculture or other governing Boards of the State.

12.1 License Types.

• Apprentice Registration: Entry-level, must work under a licensed technician or applicator

• Technician License: Allows application under the supervision of a Certified Applicator

• Certified Applicator License: For those working in or owning pest-control businesses.

12.2 Technicians must also hold a Rodent Control License issued by the Texas Department of Agriculture as required under Texas Administrative Code § 7.133.

12.3 Apprentices or Pest Control Helpers are allowed to shadow and receive on-the-job training, provided that a Certified Applicator or Technician is always physically present on-site and remains within visual range of the Apprentice or Helper. Apprentice cards issued by the Texas Department of Agriculture must be provided to the COR and PMO.

13. SPECIFICATIONS:

13.1 Contractor must assume full responsibility for compliance with the following as they apply to IPM service in Department of Veterans Affairs (VA) medical facilities.

• VHA Directive 1850.02, Pest Management Operations Program

• VA Directive 0057, VA Environmental Management Program

• VHA Directive 7707, VHA Green Environment Management System and Governing

Environmental Policy

• Federal Insecticide Fungicide Rodenticide Act (FIFRA)

• Environmental Protection Agency (EPA) guidance and regulations

• Occupational Safety and Health Administration (OSHA) regulations

• Federal, State, and local ordinances

• National Pest Management Association (NPMA) guidelines and best practices

NOTE: VA requirements for pest control may be more stringent than U.S., state, and local requirements.

13.2 The Contractor must implement and maintain practices consistent with the requirements of the VA’s Environmental Management System (EMS) and must ensure that all personnel performing work under this contract are aware of and adhere to applicable environmental policies, procedures, and requirements.

The Contractor must promptly report any environmental incidents, spills, or potential violations to the COR and take immediate corrective action as required. Failure to comply with these requirements may result in work stoppage, contract termination, or other remedies available to the government.

13.3 The Contractor must conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control services, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract is performed.

13.4 The Contractor must develop and implement an IPM plan, and it must include operational and programmatic approaches that reduce food, water, harborage, and access used by pests. The Contractor’s IPM plan must include a pest surveillance/monitoring program, pest trending, pest trapping/removal, pesticide application, and all regulatory service reporting. The Contractor must provide detailed, site-specific recommendations for structural and technical alterations (indoor and outdoor) that exclude and manage pests within the property boundaries and near buildings and structures.

13.5 The Contractor must provide the COR and PMO with maps identifying the locations of all interior and exterior pest monitoring devices, including but not limited to interior rodent traps, insect monitors, rodent bait stations, and insect light traps.

13.5.1 All equipment used for insect and rodent monitoring services must correlate with the approved maps and be documented in the logbook and reviewed with the COR and PMO at least annually.

13.5.2 All monitoring devices must be assigned a unique identification number by the Contractor and the corresponding identification numbers will be annotated on the approved maps.

13.5.3 All exterior rodent bait stations must be properly marked and dated in accordance with local and State requirements.

14. LOCATIONS OF IPM SERVICES: See Attachment 1 to PWS.

15. INTEGRATED PEST MANAGEMENT (IPM) PLAN:

15.1 The IPM plan requires approval by the COR and PMO prior to implementation and must be submitted for review as part of the Contractor’s contract submissions.

15.2 The Contractor’s IPM plan must include but is not limited to the following tasks:

• Inspection of all areas to determine which pest management measures are appropriate and required to mitigate pest risks and infestations.

• Identification of pest entry points and identifying and communicating/documenting necessary structural remediation recommendations, monitoring and follow up to ensure remediation actions are taken.

• Communication of recommendations in writing to the COR and PMO, which include environmental sanitation practices that restrict or eliminate food, water or harborage for pests and engineering practices that limit the entry of pests.

• Selection and utilization of non-chemical control methods, which eliminate, exclude, or repel pests (e.g., traps, caulking, air curtains)

• Collection of live and dead pests, and disposal of all pests off-site.

• Selection and use of the most environmentally safe pesticide(s) that are labeled for use in medical facilities when chemical control is necessary.

• Identification, removal, and cleanup of areas with droppings, feathers, and nesting materials that are known to be health concerns in ceilings, window ledges, crawl spaces or any other area in or around the medical center.

• Monitoring of treated areas to ensure pest control measures were effective and that pests are not resistant to pesticide treatments.

• At a minimum, all food service areas must be inspected weekly (e.g., Nutrition and Food Services (NFS) and Veteran Canteen Services (VCS)). Sensitive areas of the medical facility (e.g., Operating rooms (OR), Sterile Processing Services (SPS), Cath lab, endoscopy, other invasive procedure areas, Pharmacy and compounded sterile preparation (CSP) areas) must be inspected monthly at minimum. At a minimum, all patient treatment areas must be inspected semi-annually.

Inspections must be documented in service reports, and any risks to health and property must be immediately reported to the COR and PMO.

• At a minimum, the exterior of buildings and parking structures on campus must be inspected for pest activity no less than monthly.

• In the event the PMO determines that pest activity within patient care areas or other sensitive areas of the facility exceeds acceptable thresholds, the Contractor must develop and submit a written corrective action plan to the COR and the PMO. Pest presence and activity override minimum frequencies of inspection and must be addressed to extermination.

• The corrective action plan must outline a structured thirty (30) day improvement strategy and, at a minimum, include:

o Actions to reduce and eliminate pest activity.

o Identification of sanitation, environmental, and structural conditions contributing to the pest activity.

o A list of proposed pesticide products and application methods.

o Pest monitoring documentation (e.g., spreadsheets or tables) tracking pest activity, numbers, and trends over time to evaluate treatment effectiveness and eradication progress.

NOTE: Although rare, fumigation and ultra-low volume (ULV)/thermal fogging treatments may be required in dire circumstances. These treatments require separate scheduling and prior approval by the COR, PMO, Engineering and Safety for the convenience and safety of staff, visitors, patients, and the facility.

15.3 Pests included for management in the contract include but are not limited to:

• General structural arthropod pests (e.g., cockroaches, ants, beetles, spiders, carpenter bees, earwigs, silverfish, occasional invaders etc.).

• Flying insect pests (e.g., houseflies, stable flies, blow flies, dung flies, fruit flies, moth flies, fungus gnats, and Phorid flies etc.) which include drain, sink, or food disposal unit treatments for flies breeding in organic habitat.

• Pests of public health concern (e.g., bed bugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.). Control of mosquitoes includes identification of breeding habitat and larval control.

• Stored product pests (e.g., saw tooth grain beetle, red flour or confused flour beetle, Trogoderma beetles, weevils, grain moths etc.)

• Mice and rats (e.g., house mouse, field mouse, roof rat, Norway rats, etc.)

• Pest birds (e.g., pigeons, English sparrows, blackbirds, starlings, grackles, geese, etc.)

• Other vertebrate pests (e.g., dogs, cats, bats, squirrels, gophers, groundhogs, moles, skunks, snakes, rabbits, raccoons, etc.).

• Aquatic pests (e.g., midge and mosquito larvae, algae etc.).

NOTE: If required, control of wood destroying organisms (e.g., subterranean termites, dry wood termites, wood boring beetles, fungi etc.) may be included. An additional service outline would be necessary.

16. INITIAL BUILDING INSPECTIONS: Both primary and sub-contracted Contractor(s) must complete a thorough initial, documented inspection of each building or site within the first ten (10) business days of the starting date of the contract. The purpose of the initial inspection is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are or could be contributing to pest issues or infestations.

Access to building space must be coordinated with the COR and PMO. The COR and/or PMO will inform the Contractor of restrictions or areas requiring special scheduling.

17. CALL BACKS:

17.1 EMERGENCY CALL BACK: The Contractor must arrive on site at the facility within two (2) hours after receipt of notification by the COR or designee, perform IPM Services to correct an emergent condition. This call back service must be accomplished at no additional charge to the government.

17.2 NON-EMERGENT CALLS: Contractor must arrive on site at the facility within eight (8) hours for non-scheduled service requests without additional charge to the government.

17.3 ALL CALL BACKS: Contractor must report the response time and plan of action to the COR and PMO. Contractor must respond to all after hours voice messages within the time frame allotted for the type of call received. Response time will start at the time that notification is left for the Contractor.

Emergency or after-hours point of contact information for the Contractor must be made available to the COR and PMO.

18. REPORTING FOR SCHEDULED SERVICES:

• Mandatory Logbook Sign In/Out: All pest control technicians must sign in upon arrival and sign out upon departure using the Pest Control Logbook located at each facility’s designated entry point.

• Notification to PMO/COR: Technicians must notify the Facilities PMO or COR (or designated representative) upon arrival and completion of service. Notification may be via phone, email, or radio, depending on the site.

• CBOCs and Separate Buildings: Some sites do not have onsite Facilities staff. In these locations, technicians must notify the site POC and the Facilities PMO before beginning work and after completing services.

• Access-Controlled Areas: For restricted or sensitive areas, technicians must coordinate entry with the area supervisor before performing services.

• Unscheduled Findings: Any unusual pest activity, access issues, or safety concerns must be reported to the Facilities PMO immediately.

19. SAFETY FACTORS: All rodent bait stations that use rodenticides including all interior rodent traps must be placed only at times and in areas approved by the COR and the PMO. Rodent bait stations that utilize rodenticides must be replaced as necessary and follow all manufacturers’ recommendations. No pest control material or trap will be placed where it may be recovered by patients, non-target animals, nor will such material be allowed to contact food, cooking utensils, children, staff or patients.

NOTE: The Contractor must not spray pesticides inside the medical facility without prior written approval from the PMO.

20. STORAGE AND PROHIBITIONS OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment on VA property is prohibited without the written approval of the COR and PMO.

In addition, per VHA Directive 1850.02, the use of the selective herbicide 2,4-Dichlorophenoxyacetic Acid (2,4-D) is banned on VA property.

21. QUALITY CONTROL PLAN. The Contractor must establish and maintain an effective Quality Control Plan (QCP) to ensure the services provided under this contract meet all requirements of the PWS.

The QCP must describe the methods, processes, and metrics the Contractor will use to monitor, assess, and ensure quality performance.

21.1 The Contractor must submit the QCP to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) for review within five (5) calendar days after contract award. The QCP must, at a minimum, include the following elements:

• The purpose and scope.

• Quality control objectives.

• Roles and responsibilities (QC Manager, Licensed Pest control technicians, and administrative support)

• Service delivery procedures (initial inspection, routine services, and on demand services)

• Integrated Pest Management Approach

• Inspection and testing procedures.

• Documentation and reporting procedures.

• Nonconformance and corrective actions.

• Communication procedures.

• Training and certifications of licensed technicians.

• Approach to safety and environmental compliance.

• Methods for continuous improvement.

• Process for updating the QCP as needed throughout contract performance.

21.2 The Contractor must implement the approved QCP throughout the life of the contract and must provide updated versions to the CO whenever changes occur.

22. QUALITY ASSURANCE SURVEILLANCE PLAN:

Table 1. Quality Assurance Surveillance Plan

PERFORMANCE

BASED TASK INDICATOR STANDARD QUALITY

ASSURANCE

Weekly service hours.

Time-in and time-out logged. Total number of service hours.

Contractor utilizes designated logbooks and fulfills schedule of service hours.

Weekly review

Annual/Monthly/Weekly Inspections

Schedule of inspection

Contractor checks all traps for activity and completes inspections related to all pests annotated under the specifications section.

Monthly/Weekly Inspection/Review

Emergency Trouble Call Response

Time to respond after call

Contractor arrives within two (2) hours for Emergency calls. 100% inspection

Routine Trouble Call Response

Time to respond after call

Contractor arrives within eight

(8) hours for Non-Emergent / Routine calls

100% inspection

Response to pest infestations or issues that impact facility operations

Action plan provided

Written 30-day plan and monitoring spreadsheet for pest numbers and products used till eradication.

100% inspection

Quarterly and annual reports

Written reports provided

Quarterly reports that annotate the total numbers and locations of pest sightings and pesticide applications on all VA property.

A consolidated annual report, including historical trending of pests provided to the PMO each year contract is active.

Quarterly/Annual review

Record keeping Accuracy and timeliness of records and required reports

Contractor maintains all required records and provides all required service reports on time. Reports are submitted to COR and PMO.

Monthly Inspections/Review

23. REQUIRED CONTRACTOR REPORTING:

23.1 After each service (scheduled or non-scheduled) Contractor personnel must submit documentation (service reports) that include but are not limited to:

• The name and company address of the individual who applied the pesticide.

• The location, including the building and room number and location(s) inside room(s) where pesticide was applied (e.g., along baseboards, crack/crevice, on windowsills, etc.).

• The target pest(s) against which the pesticide was applied.

• The date and time of application.

• The trade name of the pesticide applied.

• The federal Environmental Protection Agency registration number of pesticides.

• The rate of application or amount of the pesticide applied, and the total area treated. Square, cubic, or linear feet will be noted if applicable to the pesticide application.

• Pest monitoring activities (e.g., inspection of insect monitoring devices, insect light traps, rodent traps, rodent bait stations etc.).

• If pest monitoring devices or pest control devices are relocated, the Contractor will identify the number, location, and date devices were identified and moved.

23.2 Service reports and documentation must be provided to the PMO and COR by the end of the next business day. If the service was performed on a Friday, Saturday, or Sunday, then the service report and documentation must be provided by end of the next business day (e.g., Monday). Service and pesticide application reports must be provided by the Contractor/Company that performs the service on-site and must conform to Texas rules and laws regulating pest control business and operations.

23.3 The Contractor must be responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

23.3 The Contractor must furnish the COR and the PMO’s office, prior to initial pesticide application, the trade names and chemical names of all approved pesticides/chemicals along with current labels and Safety Data Sheet (SDS). The Contractor must supply this information as new products are submitted for approval to the COR and PMO.

23.4 The Contractor must supply a quarterly report that annotates the total numbers and locations of pest sightings and pesticide applications on all VA property. A consolidated annual report, including historical trending of pests must be provided to the PMO each year that the contract is active.

24. CONTRACTOR PERSONNEL ID BADGES AND PARKING:

24.1 The Contractor must provide the COR and the PMO with a list of Contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all Contractor personnel must comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

24.2 An access badge will be given to the Contractor’s employees after completion of a background check. The Contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR or the PMO. All contract personnel must properly display their access badges while on the VA property. Access badges must be worn at or above the waist (facing forward).

The Contractor must ensure the badges of Contractor personnel who quit or are terminated are returned to the VA within three (3) working days of the event.

24.3 The Contractor must be required to comply with all security policies and entrance requirements of the facility. All security policies/requirements must be met, and employees cleared prior to the Contractor performing work. Employees that cannot meet the security and clearance requirements will not be allowed to perform work under this contract.

24.4 The Contractor must be responsible for ensuring Contractor personnel park in the appropriately designated parking areas. Parking information must be coordinated with each facility COR or the PMO.

24.4 The VA does not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

25. REFERENCES:

• Code of Federal Regulations, Title 7. Accessed at: https://www.ecfr.gov/current/title-7/section- 205.271

• Environmental Protection Agency, “Introduction to Integrated Pest Management”. Accessed at:

https://www.epa.gov/ipm/introduction-integrated-pest-management

• National Pest Management Association, “Pest Management Guidelines for Healthcare Facilities, A Guide for Pest Management Professionals”. Accessed at: https://npmapwcdn-afabcafzhkfnebcs.z02.azurefd.net/media/epgcc12w/pest-managment-gudielines-for-healthcare-facilities_v10-1.pdf

• QualityPro, The Mark of Excellence in Pest Management, QualityPro Credentials. Accessed at:

https://www.npmaqualitypro.org/available-credentials/qualitypro/

• U.S. Code, Title 38 § 7301(b). Accessed at: https://www.govinfo.gov/app/details/USCODE- 2023-title38/USCODE-2023-title38-partV-chap73-subchapI-sec7301/context

• VA Directive 0057, “VA Environmental Management Program”, October 25, 2022.

• VHA Directive 1850.02, “Pest Management Operations Program”, December 22, 2022.

• VHA Directive 7707, “VHA Green Environmental Management System and Governing

Environmental Policy”, April 1, 2021.

https://www.ecfr.gov/current/title-7/section-205.271 https://www.ecfr.gov/current/title-7/section-205.271 https://www.epa.gov/ipm/introduction-integrated-pest-management https://npmapwcdn-afabcafzhkfnebcs.z02.azurefd.net/media/epgcc12w/pest-managment-gudielines-for-healthcare-facilities_v10-1.pdf https://npmapwcdn-afabcafzhkfnebcs.z02.azurefd.net/media/epgcc12w/pest-managment-gudielines-for-healthcare-facilities_v10-1.pdf https://npmapwcdn-afabcafzhkfnebcs.z02.azurefd.net/media/epgcc12w/pest-managment-gudielines-for-healthcare-facilities_v10-1.pdf https://www.npmaqualitypro.org/available-credentials/qualitypro/ https://www.govinfo.gov/app/details/USCODE-2023-title38/USCODE-2023-title38-partV-chap73-subchapI-sec7301/context https://www.govinfo.gov/app/details/USCODE-2023-title38/USCODE-2023-title38-partV-chap73-subchapI-sec7301/context

ATTACHMENT 1:

LIST OF AREAS/BUILDINGS TO BE SERVICED

List of buildings, sites, and areas.

South Texas Veterans Health Care System

Kerrville

Audie Murphy VAMC Asset Number

Asset Name

Total GSF

Ware Warehouse Lease 9,586 VS Villa Serena 28,039 DP Datapoint 34,057 Gold Wonderland of the Americas 36,939 SP Shavano Park OPC 8,232

HVHC HCHV 6,750

SBOPC South Bexar OPC 8,040

PTRP PTRP 18,535

Radiation Oncology Radiation Oncology 7,390

PAS PAS 15,700

NB North Bexar 13,249 PL Plaza Lecea - ELT 4,812 1Tk One Technology 42,001 1 Main Hospital 1,060,208 1A Storage Building 2,831 3 Generator Building 2,200 4 Police Service 3,000 5 Building 5 4,500 671GV North East Bexar VA Clinic 8,159 671GS Northwest HCC 190,840 671GF Warehouse 9,586 671FH Fisher House 26,012

671GO NCFC 35,000

671GB Victoria OPC 9,595 Totals: 1,585,261 Kerrville VAMC Asset Number

Asset Name

Total GSF

1 Auditorium 10,848 2 Chapel 5,654

11 MAIN HOSPITAL 209,808

18 LAUNDRY 17,516

19 POWER PLANT 5,593

20 Training Building 2,684 21 Director's Garage 490

22 PAINT SHOP 1,560

29 ENGINEERING SHOPS 9,329

32 Two Car Garage 409 40 Supply Storage 3,250 41 Storage 294

46 GARAGE 7,377

47 A&MM WAREHOUSE 5,112

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48 Hospital Storage 2,754 49 Personnel Quarters 2,898 50 Personnel Quarters 2,754 51 Personnel Quarters 2,754 85 Two Car Garage 409 87 Two Car Garage 409 88 Two Car Garage 409

90 GENERATOR/SWITCHGEAR 1,997

96 NURSING HOME 63,726

97 CHILLER PLANT 1,200

98A EMS Storage 4,405 Totals: 363,639

(END OF PERFORMANCE WORK STATEMENT)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

FAR 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL JAN 2017

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

FAR 52.204-9

PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL JAN 2011

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT - MAINTENANCE OCT 2018

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL APR 2026

CONTRACTORS

FAR 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MAY 2024

MESSAGING WHILE DRIVING

FAR 52.228-5 INSURANCE - WORK ON A GOVERNMENT JAN 1997

INSTALLATION

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL MAR 2023

BUSINESS SUBCONTRACTORS

FAR 52.233-3 PROTEST AFTER AWARD (DEVIATION) NOV 2025

FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM NOV 2025

(DEVIATION)

VAAR 852.203-70 COMMERCIAL ADVERTISING MAY 2018

VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 NOV 2025

(DEVIATION)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

(End of clause)

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332. This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits Pest Controller (Bexas County) $20.47 + Fringe Benefits Pest Controller (Kerr County) $22.57 + Fringe Benefits

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VA Acquisition Regulation (VAAR) (48 CFR Chapter 8) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1) Means a small business concern -

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA's Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIP-listed SDVOSB, unless otherwise stated in this clause.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C.

632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this…