36C25726Q0514.docx

SUBJECT*

Mini Excavator

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contracting Officer Maria Orosco-Hofmann maria.hofmann@va.gov

PLACE OF PERFORMANCE

Central TX Health Care System

Doris Miller VA Medical Center

4800 Memorial Dr

Waco TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The Department of Veterans Affairs Central Texas Veterans Health Care System (CTVHCS) Waco Campus Engineering Service in Waco, Texas intends to award a contract for a Mini Excavator. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 333120 with a size standard of 1250 Employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

STATEMENT OF WORK

1.0 Introduction / Background

The Central Texas Veterans Health Care System (CTVHCS), Waco Campus, requires the procurement of one (1) Mini Excavator to support Engineering Service operations. The equipment is needed to conduct essential earthmoving, excavation, and materials-handling activities required for maintenance, construction support, and infrastructure work across the facility.

2.0 Objective

The objective of this requirement is to acquire a reliable, high‑performance Mini Excavator that meets all operational, safety, and technical needs of the Waco Campus Engineering Service.

3.0 Scope of Work

The Contractor shall furnish all equipment, materials, manuals, and labor necessary to provide one (1) fully functional Mini Excavator, including operator and service training.

The Contractor shall provide:

• One (1) Mini Excavator meeting the salient characteristics listed in Section 4.0

• All required user and maintenance manuals

• On‑site training for Engineering Service staff covering equipment operation and routine servicing Delivery shall include all standard equipment, accessories, and components required for safe and efficient operation.

4.0 Salient Characteristics

Model: CASE CX30D Mini Excavator with 24‑inch bucket Required specifications include:

Performance & Power

• Travel speeds (2‑speed with auto‑shift):

– 1st: 1.7 mph (2.7 km/h)

– 2nd: 2.7 mph (4.3 km/h)

• Slew speed: 10.5 rpm

• Hydraulic system:

– Open center, 1 LS variable pump

– Max flow: 26.7 gpm (101 L/min)

– Max system pressure: 3,771 psi (260 bar) Electrical System

• Voltage: 12 volts

• Alternator: 40 amp

• Battery: 12 volts, 80 Ah reserve capacity Controls & Auxiliary Functions

• Boom, arm, bucket, and swing: dual pilot joysticks

• Tracks: dual pilot levers

• Dozer blade: single pilot lever

• AUX 1: 1- or 2‑way flow; electric proportional switch (right joystick)

• AUX 2: 2‑way flow; electric proportional switch (right joystick)

• Boom swing: electric proportional switch (left joystick)

• AUX 2 / boom swing selector (right joystick)

• AUX 1 Rated Flow Max System Pressure 10.6 gpm (40L/min)

• AUX 2 Rated Flow Max System Pressure 8.5 – 5.3 gpm (32 -20 L/min)

• Secondary AUX circuit with electro‑hydraulic proportional control Weights

• Canopy operating weight (rubber tracks): 6,658 lb. (3,020 kg)

• Cab operating weight (rubber tracks): 7,143 lb. (3,240 kg) Standard Features

• Fuel tank: 13 gal (49 L)

• Hydraulic oil tank: 8.8 gal (33.5 L)

• Hydraulic circuit capacity: 14.3 gal (54 L)

• Cooling system capacity: 2.0 gal (7.5 L)

• Engine oil capacity: Contractor shall provide manufacturer‑specified volume Lighting

• One (1) boom‑mounted work light

• One (1) roof‑mounted work light

5.0 Training Requirements

The Contractor shall provide on‑site training for Engineering Service personnel, including:

• Safe operation of the Mini Excavator

• Routine service, inspection, and preventive maintenance procedures

• Proper use of all auxiliary controls

• Training materials shall be provided in written and/or digital format.

6.0 Warranty Requirements

The Contractor shall provide the manufacturer’s standard warranty.

Warranty terms must be included with the equipment upon delivery.

7.0 Security Requirements

This acquisition does not involve VA information systems or sensitive data. Certification and Accreditation (C&A) requirements do not apply, and no security Accreditation Package is required.