S06 - 36C25726Q0365 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

504-26-005

36C257

Department of Veterans Affairs Network Contract Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

36C257

Department of Veterans Affairs Network Contract Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

To all Offerors/Bidders

36C25726Q0365

X

X X

The Purpose of Amendment 0002 is to:

1. Include the RFI Responses, see attachment 01 - RFI Responses

2. Include the Price Breakdown Sheet, see attachment 02 - Price Breakdown Sheet

Miguel Gonzalez Contracting Officer

VA-VHA-RPOW-2025-0045

Replace B46 Condenser Unit

1. Please confirm whether Attachment 4, the price breakdown worksheet referenced in the instructions, will be issued as part of the solicitation package. It is referenced for pricing support but was not included in the document provided. Source Reference: A.4 p.11, Volume I instruction (2).

Answer : price breakdown worksheet will be provided with the amendment

2. Please confirm whether Price Schedule Item 0002 is intended for this project. The item description for 'Payment Bond' references repairing roof and metal coping at Building 60 above impacted rooms, which appears unrelated to replacing the Building 46 condenser unit. Source Reference: A.5 Price/Cost Schedule p.14.

Answer : Yes, disregard 0002 comment under the Payment Bond

3. Please confirm whether manufacturer descriptive literature, data sheets, and/or shop drawings submitted with the quote are only for the proposed condenser unit and major accessories, or whether they are also required for ancillary materials such as valves, controls/BMS interface components, and related electrical items. Source Reference:

SOW p.9, Paragraph 18.

Answer : Confirmed

4. Please confirm the extent of BMS integration required. Is the contractor only required to reconnect and verify communication with the existing BMS, or is any controls programming, graphics, point creation, sequence revision, or third-party controls support also required? Source Reference: SOW p.8, Items 8 and 9.

Answer :Yes, Contech is the vendor for controls

5. Please confirm the intended scope for commissioning. Does the Government require startup/functional performance verification only, or is a formal TAB/commissioning agent report required beyond the contractor's commissioning report identified in the SOW?

Source Reference: SOW p.8, Items 13-16.

Answer : Yes

6. Please confirm whether any crane, rigging, street/drive access restrictions, laydown limitations, or shutdown coordination requirements apply to removal and replacement of the condenser unit at Building 46. Source Reference: SOW pp.5-8; drawings/pictures pp.15-19 show exterior equipment but no access narrative.

Answer :Yes, Get with the COR for planning.

7. Please confirm whether any refrigerant recovery, disposal, or documentation requirements apply to the existing condenser unit and whether the Government has any site-specific environmental handling requirements beyond normal legal disposal obligations. Source Reference: SOW p.6, Disposal paragraph; SOW p.8, full replacement scope.

Answer: Nope, Vendor responsible for the disposal.

8. Please confirm whether the contractor is expected to replace only the first isolation valve identified in the SOW or whether any additional valves, strainers, fittings, supports, insulation, or piping modifications required for a complete and code-compliant installation should also be included.

Answer : Yes, Replace the 1st Isolation Valve

9. Considering there are no R-410A units being manufactured anymore and stock may be limited or non-existent can the VA provide model and serial numbers along with pictures for the inside air handler/coil since the coil or txv’s will need to be replaced for proper operation?

Answer : Yes

10. Can the VA confirm the size of the breaker serving that existing condenser?

Answer :300 amps

1. Existing Refrigerant

• Is there any remaining refrigerant in the existing system?

Answer: IN1 Circuit

• If so, will the Government handle recovery, or should this be included in the contractor’s scope?

Answer: contractors’ scope

2. Existing Equipment Disposition

• Does the existing condenser unit need to remain with the facility, or should it be removed and disposed of by the contractor?

Answer: Contractors Will dispose

3. Permitting Requirements

• Are any city or local permits required for this project?

Answer: No

• If so, will the Government obtain them, or is this the responsibility of the contractor?

4. Indoor Unit Compatibility

• Will the indoor unit (air handler/evaporator coil) also be replaced as part of this project, or is it to remain existing?

5. Refrigerant Compatibility / Equipment Requirements

• As R-410A refrigerant is being phased out and new equipment is transitioning to R- 454B, which is not compatible with existing R-410A systems, can the Government clarify the following:

Answer:

o Is the intent to replace the system with a fully compatible R-454B system (including indoor components)?

Answer:

o Or should contractors propose an R-410A-compatible system (if still available) to match existing infrastructure?

Answer: propose an R-410A-compatible system

1. Please provide current as builts.

Answer : No Records

2. What is the approved manufacturer/model for the 60-ton condenser unit? Are equals allowed?

Answer: No preference, Equals allowed.

3. Are there specific performance requirements (efficiency, SEER/EER, refrigerant type)?

Answer: No requirements

4. Can the VA provide existing equipment submittals or nameplate data for the current unit?

Answer:

5. Is the existing electrical service adequate, or are upgrades expected?

6. Confirm existing piping condition and compatibility with the new unit—should replacement be included?

Answer: Replace if needed

7. Are controls/BMS integration details and protocols (BACnet, etc.) available?

Answer: Yes, Contech is the vendor.

8. Is there a requirement to replace or reuse existing isolation valves, pumps, or accessories?

Answer: replace 1st isolation valve.

9. What is the extent of flushing, pressure testing, and refrigerant handling required?

Answer: part of SOW

10. Provide electrical one-line diagrams and panel schedules for the serving equipment.

Answer: No Document

11. Confirm available breaker capacity and fault current ratings.

12. Are new disconnects, conduits, or wiring runs included in scope?

Answer: Yes, new disconnects, conduits, or wiring runs included

13. Is there a requirement for arc flash studies or labeling updates?

Answer: No

14. Are there any requirements for temporary heating or cooling?

Answer: No

15. What are the rigging and crane requirements? Any site restrictions or laydown areas?

Answer: Submittals will be required for crane plan. Safety department review.

16. Are there weight limits or access restrictions for equipment delivery?

Answer: No

17. Can the VA confirm staging areas and storage locations?

Answer: It will be discussed when the contract is awarded.

18. What are the noise, infection control, or hospital operation constraints?

Answer: No

19. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Answer: Superintendent, SSHO as 1 and 1 QC.

20. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Answer: Yes

21. Please provide the site visit attendee sign in sheet.

Provided in Amendment. CO has the copy

22. Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

Answer: No asbestos

23. Does this project require phasing?

Answer: Means and method

24. Is this project tax exempt?

Answer: Yes

25. When do you anticipate on site work starting?

Answer: When is the contract awarded.

26. Are third party inspections required?

Answer: No

27. Is permitting required?

Answer: no

28. Is there a requirement for design?

Answer: Need to fit on the existing pad

29. Current unit specified is wanting a York 60 ton; York currently does not make a 60 ton -what direction does the VA want to go.

Answer: it can be any US made 60 tons

30. Who is the current control system controlling the condenser?

Answer: Contech is the vendor

31. Does the VA require a refrigerant leak detection system?

Answer: if it’s flammable.

32. I would also like to confirm if a Bid Guarantee is required and if yes, please provide details.

Answer: No

33. The RFP also acknowledges the requirement to provide attachment 4 price breakdown worksheet as part of our response, and it has not been provided.

Answer

1) Is a bid bond required for this proposal?

Yes, bid bond will be required

2) For the Certifications & Representations section of Volume II, are offerors required to submit Reps & Certs on pages 27 - 44 of the solicitation under the REPRESENTATIONS AND CERTIFICATIONS section?

yes, per Solicitation as found in page 12. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature

3) Please confirm that there are only 2 volumes: Volume I (Price) and Volume II

(Solicitation, Amendments, Offer & Award Documents, Certifications & Representations).

Yes, only 2 volumes

4) Can you please provide a copy of Attachment 4 (Price Breakdown Sheet)?

Will provide with RFI Responses

See attached document: Attachment 02 - Itemized Cost Breakdown.

End of Document

36C25726Q0365 - Replace B46 Condenser Unit