36C25726Q0261.docx

SUBJECT*

Totalift Chair Stretcher

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

NCO 17

5441 Babcock Rd. STE 302 San Antonio TX 78240

POINT OF CONTACT*

PLACE OF PERFORMANCE

South Texas Veterans Health Care System

7400 Merton Minter

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued only for information and planning purposes and does not constitute as a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought synopsis only. This synopsis aims to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this source-sought synopsis, a solicitation announcement may be published. Responses to this sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 17 Network Contracting Office for the South Texas VAMC at 7400 Merton Minter Rd. San Antonio Texas 78229, is seeking sources that can provide thirteen (13) patient transfer chairs described in the Statement Of Work for salient characteristics. This procurement will be for brand name or equal to Wy’East Medical Corporation’s TotaLift Transfer Chairs.

The information identified above is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include the company name, address, point of contact, and size of business pursuant to the following questions:

(1) Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or a distributor of the items being researched above?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; or modify; the items requested in any way?

(5) If you do, state how and what is altered; assembled; or modified.

(6) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

(7) If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the items you are providing information for available on your schedule/contract?

(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes.

*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all “equal to items" meet all the salient characteristics and SOW.

(9) Are the items domestic end products (manufactured in the United States)? As stated in FAR 52.225-1 Buy American—SUPPLIES Responses to this notice shall be submitted via email to Tammy.Wilson5@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 1:00 PM CST. February 11, 2026. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source’s sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C25726Q0261.

Statement of Work and Salient Characteristics Below Statement of Work (SOW): Transfer Chairs/Stretchers for Pain Clinic

1. Project Description: Acquisition and delivery of thirteen (13) patient transfer chairs/stretchers with each including safety straps, mattresses, head rests, IV poles and upper side rails. These chairs will allow the Pain Clinic to provide Veterans with cutting-edge technology to address their pain management needs safely and comfortably. The new equipment will be used in the clinic’s new location with expanded space.

2. Background: The Pain Clinic will be expanding and moving locations and have a need to increase their total transfer chairs/stretchers for the expanded space. To mitigate patient safety risks, the clinic is attempting to replicate their procurement of last fiscal year and obtain more of the same or similar model of Totalifts as they use a hydraulic system instead of electrical, which have caused issues in the past with deterioration and inability to repair locally. A comparable model that operates via a hydraulic system (non-electric) is required to avoid electrical failure issues in the future.

Due to the size and amount of the equipment, procurement and delivery of this request needs to occur only after the Pain service has been given the all clear to move staff or items into the new facility. Storage of these items before that occurs is not possible.

This procurement is being requested as a brand name or equal to Wy’East Medical Corporation’s TotaLift Transfer Chairs.

3. Equipment Listing. The following equipment shall be delivered and installed as agreed upon within this statement of work:

4. Salient Characteristics:

a. The equipment procured from this request shall:

· Be multipurpose as a stretcher, chair, and a lateral transfer device, being able to be positioned as both a chair in variable inclines and fully flat as a stretcher.

· Be operated by a hydraulic system to reduce the risk of breakdowns associated with electrical components used for movement and incline adjustments.

Have variable inclines, height (while a stretcher) and positioning to assuage any discomfort the patients may feel, as well as work for the clinicians to more easily access different areas of the body.

· Be multipurpose as a stretcher, chair, and a lateral transfer device.

· Have a minimum load capacity of 300 lbs.

b. The equipment shall have the following additional components:

· Safety straps

· Comfort Mattress, PVC fabric cover

· Head rests

· IV poles

· Upper side rails

5. Scope of Work:

a. The contractor shall deliver thirteen (13) hydraulic patient transfer chairs/stretchers in accordance with the specifications provided in Sections 3 & 4.

b. The transfer chair/stretchers needed of this request are for the Pain service’s expansion to a new facility. As there is currently no storage options available for this amount of equipment before that move occurs:

· Final delivery of these items will not occur until a definitive date has been determined by the government POC and communicated to the vendor.

c. The contractor shall provide on-site set-up of the hydraulic patient transfer chairs/stretchers.

d. Delivery Location:

· Audie L. Murphy VA Medical Center 7400 Merton Minter Blvd San Antonio, TX, 78229

e. Contractor shall contact the Government Point of Contract (POC) to coordinate the delivery date and time to best alert the clinic and Pain staff and adjust if necessary.

f. Contractor shall provide on-site setup if needed at the service location indicated above, in the ALM warehouse. Services provided under this contract shall be performed during normal business hours of 7:30 a.m. to 4:00 p.m., Monday through Friday excluding federal holidays. (Services required outside of normal duty hours, or weekdays requires approval by the Government POC prior to scheduling.)

g. Contractor shall notify the Government POC of the existence or development of any defects in the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse).

h. Before any instance of contractor personnel entering the premises, they will need to check in with the Government POC prior to that occurring. In cases where the Government POC is not available, a backup POC will be provided by the Polytrauma Medicine and Rehabilitation (PM&R) team.

SALIENT CHARACTERISTICS:

Purchase Descriptions.

The purchase description should identify the requirement in terms that enable contractors to offer commercial supplies or services. The description should not be restrictive and not be limited to one product peculiar to a manufacturer (e.g., by manufacturer, brand name and Part Number) unless it is essential to the Government’s minimum requirement.

A purchase description should include the following characteristics based on the requirement to adequately describe the Government’s needs:

(Please fill in the blocks provided with the information that is requested. If not applicable, then so state)

TRANSFER CHAIR/STRETCHER

(N/A if not applicable):

N/A

N/A