36C25726Q0224_1.docx

Special Notice Special Notice

GENERAL INFORMATION

NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

POINT OF CONTACT*

Contract Specialist Akisha Woods Akisha.Woods@va.gov 682-403-3103

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK (SOW)

Scope The STVHCS has a need for a continuous supply of Flow Cytometry reagents and supplies for the government-owned BD FACS Canto II instrumentation housed in the Flow Cytometry Laboratory of the Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital. The vendor must provide Becton, Dickinson & Co. (BD) reagents, consumables and supplies and shall be of the highest quality, sensitivity, specificity and tested to assure precision and accuracy as determined by FDA approval for use on the BD FACS Canto II instrument for patient testing.

Technical Requirements:

· The vendor must be able to provide ready to use brand name reagents that are compatible with the BD FACS Canto II instrumentation.

· The vendor must be able to provide delivery of the following name brand reagents as needed:

· The vendor must be able to sequester reagent lots so that the lot numbers will be the same throughout the contract year.

· The reagents must be FDA approved and meet all regulatory guidelines set for by the STVHCS.

· The vendor must provide confirmation of order same day as order request is received.

· The vendor must provide tracking information and provide an estimated delivery time.

The contractor shall provide a continuously stocked inventory of Flow Cytometry reagents and supplies, and any other materials required to properly perform patient testing such that Flow Cytometry Laboratory operations are not interrupted. These items shall be of the highest quality, to ensure precision and accuracy. Expiration date must be clearly marked on all supplies. Alert/Notification of any delays in shipment as well as any or all technical advisory/recalls/alerts, prior to or simultaneously with field alerts should be forwarded to the designated individuals determined at contract award.

Special handling for emergency orders of supplies: If the supplies are found to be defective and unsuitable for use with the Flow Cytometry Laboratory equipment, or the Contractor has failed to comply with the requirements for routine supply delivery, the Contractor shall deliver the supplies within 24 hours of receipt of a verbal order for emergency delivery. If either circumstance has occurred, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government, the necessary consumables in sufficient quantity as required to allow operation of the Contractor’s Core Laboratory equipment for one week (under normal Government test load volume). If additional requests for emergency supply delivery are required by the Government, they shall be honored by the Contractor until the arrival at the laboratory of the monthly standing order/routine supplies delivery.

Location The reagents and supplies will be used on the BD FACS Canto II in the Flow Cytometry laboratory located in the Pathology and Laboratory Medicine Service’s San Antonio Laboratory of the STVHCS.

Period of Performance Base + 4 Option Years

Deliverables/Supplies As needed name brand BD reagents and supplies for Flow Cytometry testing on the BD FACS Canto II instrumentation. See Attachment A for a full list of reagent and supplies.

Government Inherent Functions:

Contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

General Duties, Requirements, and Expectations:

1. Contractor shall be an authorized manufacturer of reagents and supplies requested.

2. Services provided under the terms of this contract are required to be in compliance with the American Association of Blood Banks (AABB) and College of American Pathologists (CAP).

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

End of Document

Special Notice