S02 - 36C25726Q0102 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

504-25-120

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

To all Offerors/Bidders

36C25726Q0102

X

X X

The Purpose of Amendment 0001 is to:

1. Include the RFI Responses, see attachment - S05 - RFI's Responses.

2. Include the Site Visit Sign-In-Sheet from 11/20/2025 at 1:00pm CTS and meet at Bldg. 34 in conference room 3409.

3. Include 504-25-120 Drawing, see attachment - 504-25-120 Drawing.

4. Include Specifications, see attachment - Replace Steam Trench Cap Specs

Horacio Fernandez Contracting Officer

VA-VHA-RPOW-2026-0001

RFI List - Solicitation 36C25726Q0102

SECTION 1 – DEMOLITION & EXISTING CONDITIONS

RFI 1 – Concrete Drive Replacement Limits (Based on Site Visit)

Issue: The SOW requires replacement of the “concrete drive,” but the site visit showed that only half of the drive is deteriorated.

Clarification Requested: VA Response in RED

● Replace entire drive or only damaged sections?

The contractor will replace the damage sections. See attached drawing below.

● VA to provide criteria for defining damaged concrete?

Please see attached drawing on above questions.

● Will demolition limits be confirmed via joint site verification?

The demolition limits will be confirmed with a joint site verification with the winning contractor.

● If full replacement is required: thickness, reinforcement, joints, PSI?

As per project drawings, the thickness will be 4 inches, or match existing, 4 rebar for reinforcement, control joints will be placed every 5 feet, and expansion joints every 20 feet, 4,000 psi.

Impact: Major cost/schedule impact; cannot be priced accurately without clarification.

RFI 2 – Demolition Limits for Asphalt, Base, and Concrete

Issue: SOW §17.2 states the contractor shall remove asphalt, base, and concrete, but no horizontal or vertical limits are defined.

Clarification Requested:

● Exact demolition boundaries.

Please See Drawing

● Required replacement thicknesses for asphalt/base.

Please See Specs

● Any protected or excluded areas.

Impact: Material quantities and pricing vary significantly.

SECTION 2 – CONCRETE & STRUCTURAL REQUIREMENTS

RFI 3 – Concrete Section Requirements (“Equivalent” Standard)

Issue: SOW §17.3 requires the new cap to be “equivalent” to 4,000 psi, #4 @ 9” O.C., but does not explicitly mandate exact replication.

Clarification Requested:

● Is alternate reinforcement acceptable?

● Is alternate slab thickness acceptable?

Impact: Misinterpretation could lead to overdesign or noncompliance.

RFI 4 – Concrete Sealer Specification

Issue: SOW §17.4 requires “sealed concrete,” but does not specify type.

Clarification Requested:

● Penetrating, epoxy, acrylic, or silane-siloxane sealer?

As per drawings, Sikaflex 1A, or equivalent to be used to waterproof new concrete cover.

● Required performance characteristics?

See answer above

● Approved manufacturers?

See answer above

Impact: Material selection cannot proceed without clarity.

RFI 5 – Cross-Member Supports for Steam Lines

Issue: SOW §17.7 lacks material type, spacing, load ratings, coating, or installation details.

Clarification Requested:

● Support spacing?

● Structural requirements?

● Steel type and finish (galvanized, coated, stainless)?

As per drawings, all pipe supports are to be powder coated.

Impact: Structural safety and compliance cannot be ensured.

SECTION 3 – ELECTRICAL / UTILITIES

RFI 6 – New 2” Conduit Routing & Specifications

Issue: SOW §17.6 states “run new 2” conduit” without routing, depth, or material type.

Clarification Requested:

● Start/termination points.

● Material type?

Metal Conduit

● Junction/pull box requirements?

No junction or pull box is required. However, a pull string will be required.

Impact: Electrical design depends on routing and material.

RFI 7 – Abandoned Wire Removal Requirements

Issue: SOW §17.5 does not state wire type, hazards, or whether conduit remains energized.

Clarification Requested:

● Confirm wire is de-energized.

VA will de-energized, but contractor will take care of the existing conduits.

● Removal method.

None of the existing conduits will be remove.

● Testing requirements after removal.

No testing will be required.

Impact: Potential safety hazard without clarity.

SECTION 4 – SUBMITTALS, SHOP DRAWINGS & PRODUCT DATA

RFI 8 – Required Submittal Structure & Review Timeline

Issue: SOW §19 lacks submittal format, schedule, and approval times.

Clarification Requested:

● PDF format sufficient?

PDF format will be sufficient.

● Required review time (10, 15, 30 days)?

As per specs, 10 days will be required for review time.

● Is a submittal log required at bid stage?

A submittal log is not required at the bid stage but will be required once a contract is awarded.

Impact: May delay project start if process is unclear.

RFI 9 – Materials With >7-Day Lead Time (SOW §3)

Issue: SOW requires notifying CO of >7-day lead times prior to NTP, which is infeasible.

Clarification Requested:

● Should the contractor provide estimated lead times?

Yes

● Should the 7-day rule apply after submittal approval instead?

No

Impact: Procurement sequencing depends on correction of this requirement.

SECTION 5 – SITE LOGISTICS & OPERATIONS

RFI 10 – Temporary Power and Water Availability

Issue: SOW §12 states utilities “may be provided”; ambiguous.

Clarification Requested:

● Will power/water be provided?

VA will provide temporary water and power.

● Locations and capacities?

Location to be determined.

● Is a generator required?

No, its contractor option.

Impact: Determines equipment mobilization and temporary facilities.

RFI 11 – Parking Restrictions & Laydown Areas

Issue: SOW §16 requires the contractor to create a plan but gives no boundaries or allocations.

Clarification Requested:

● Number of allowed crew vehicles?

There is not a set limit on the number of crew vehicles, however the parking is limited at the VA.

● Approved equipment staging areas?

Yes, an approved equipment staging areas will be assigned to the Contractor by the

COR.

● Is overnight staging allowed?

Yes, but the VA is not responsible for any damage, theft or any other thing that could happen to the contractors equipment

Impact: Impacts site utilization, productivity, and manpower planning.

RFI 12 – Working Hours & Exception Approval Timeline

Issue: SOW §4 requires a 7-day approval for off-hours work, which may conflict with hospital operations.

Clarification Requested:

● Are any operations restricted to off-hours only?

At this time no operation will be required after hours only.

● Can emergency approvals be expedited?

To be coordinated with the COR.

Impact: Noisy work and concrete work may require non-standard hours.

RFI 13 – Handling of Recyclable Copper Materials

Issue: SOW §10 states copper must be turned over unless directed otherwise.

Clarification Requested:

● Turnover procedure?

This will be coordinated with the COR.

● Required documentation?

● Physical location for turnover?

Impact: Chain-of-custody impacts compliance.

SECTION 6 – ADMINISTRATIVE / CONTRACTUAL REQUIREMENTS

RFI 14 – Construction Schedule Requirements

Issue: SOW §3.B requires a schedule but does not specify format.

Clarification Requested:

● Is a CPM (Critical Path Method) schedule required?

Yes

● Is MS Project or Primavera required?

No

● Update frequency?

This will be coordinated with the COR

Impact: Proper schedule development depends on format and detail level.

See attached document: S05 - 504-25-120 Replace Steam Trench Cap Specs.

See attached document: S04 - 504-25-120 Pre Bid Sign-Sheet.

See attached document: S05 - 504-25-120 Drawing.

End of Document

36C25726Q0102 - Replace Steam Trench Cap