Amendment 36C25726Q0064 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 11-20-2025

549-26-1-089-0001

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25726Q0064

11-14-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-24-2025 1PM CST

X 1

The purpose of this amendment is to provide:

• responses to questions – see continuation pages

• revised Statement of Work – see continuation pages

• revised Lift Inventory spreadsheet attached – “Lift Inventory rv.1 dtd 11-20-2025”

The receipt of offers date has been extended. See section 11 above.

RFQ 36C25726Q0064 Amendment P00002

Questions & Answers

RFQ 36C25726Q0064

Amendment P00002

1) If this is for 3G it needs to include that it is for the “Guldmann 3G Program” otherwise it cannot be quoted for that, and they will not receive the 3G pricing.

Answer: Yes, this is for the Guldmann 3G Program. The Statement of Work has been revised by adding the program language. See attached revised document “Statement of Work rv.1 dtd 11-20- 2025”.

2) We will need to know the quantity of lifts that are Annual Inspections only and which POP year they will become Annual and Service Answer: There is a total of 749 3G lifts that will need annual inspections during the base period which we anticipate being December 1, 2025 – November 30, 2026. Twenty of the 749 lifts are still under manufacturer warranty and will require services upon its expiration. See the attached revised document “Lift Inventory rv.1 dtd 11-20-2025” for specific warranty expiration dates.

3) We will need to know how many lifts are for Annual Inspections and Service.

Answer: There is a total of 749 3G lifts that will need annual inspections during the base period which we anticipate being December 1, 2025 – November 30, 2026. Twenty of the 749 lifts are still under manufacturer warranty and will require services upon its expiration. See the attached revised “Lift Inventory rv.1 dtd 11-20-2025” for specific warranty expiration dates.

4) We will need to make a note that we cannot inspect or service any new lifts that may get added until the “bilateral contract modification” is received.

Answer: That is correct. Inspections and services are only for those items listed in the inventory spreadsheet. This is a live document and will be revised as units are added/removed. When items are added or removed, it will be accomplished via a contract bilateral modification. This is already noted in the Statement of Work.

5) There are no parts available, and service is no longer available on GH2 lifts.

Answer: The government is aware of this. Fortunately, there are no GH2s within the North Texas Veterans Healthcare System and therefore, not on the inventory spreadsheet for services.

6) Under section “NARA Records Management Language Clause” Will this be necessary and apply for Inspections/Service? Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Answer: This section has been removed from the revised Scope of Work. See attached revised document “Statement of Work rv.1 dtd 11-20-2025”.

(End of Q&A)

STATEMENT OF WORK rv.1 dtd 11-20-2025 Scope The contractor must provide, under the Guldmann G3 Program, maintenance service and perform required annual weight and function tests and unlimited service calls all listed ceiling lift systems throughout the North Texas Veterans Healthcare System – see “Lift Inventory” spreadsheet for details. This spreadsheet is a live document that is expected to change throughout the life of the contract. The contractor will provide all parts, equipment, material, and labor (including travel cost and batteries), and unlimited service calls to perform the tests and correct any deficiencies identified by the tests. All work must be in accordance with manufacturer specifications and guidelines. Service locations include but are not limited to:

Dallas VAMC (4500 S Lancaster Rd, Dallas, TX 75216), Sam Rayburn Memorial Veterans Center (1201 E. 9th Street, Bonham, TX 75418), Fort Worth Outpatient Clinic (2201 SE Loop 820, Fort Worth, TX 76119), Garland VA Medical Center (2300 Marie Curie Boulevard, Garland, TX 75042), Tyler Broadway VA Clinic (7916 S. Broadway Ave., Tyler, TX 75703, Grand Prairie VA Clinic 2737 Sherman St, Grand Prairie TX 75051. The Performance Period is one-year base period with four additional one-year optional renewal periods, beginning 12/01/2025.

Preventive and corrective maintenance and unlimited service calls of overhead lifts must follow manufacturer recommendations. A preventive/corrective maintenance checklist must be filled out when annual preventive maintenance is performed and at the time of corrective maintenance that affects the lift structure, such as replacement of the lift-strap or actual lift or anything that requires removing an end stop or altering a rail.

Lifts can be inspected in an order suitable to both the Contractor and the lift location. The previous lift testing schedule will be made available, and inspections should ordinarily happen during the month of previous testing or in the month before or after that month. The COR may ask for earlier inspection in specific areas if inspections have expired or lifts have a pattern of problems.

Note: the number of lifts is expected to change throughout the life of the contract by adding and/or removing lifts. Lifts that are newly installed but under warranty will require annual testing under this contract and they must have a warranty service supplied by the manufacturer. Any such increases in the number of units will be added via bilateral contract modification.

The contractor must provide all labor, supervision, travel, parts, and all other resources required to deliver the requirements stated herein, except as may otherwise be specified in this statement of work.

Locations are specified on the following page.

Scheduling will be arranged with the COR, Jay Cooney or Pam Govender. Contractors do not need to be supervised by VA employees at all times but do need to check in with the designated person onsite at the beginning of each workday. COR will designate the person to check in with at each facility.

The contractor must provide written documentation of tests and service performed on each lift.

The service will be deemed received only when the documentation is supplied.

Background:

Lift systems are acquired for a wide variety of patient care areas. Some will be available during the day when patients are out of the way, and some will only be available outside normal working hours. The COR will negotiate with services controlling the spaces for access.

General Requirements:

1. Inspection must be completed by personnel who are approved by the manufacturer and qualified to inspect each type of lift system in question, as listed above.

2. Inspection must meet the VHA preventive maintenance checklist, which must be filled out by the inspector. A current version will be provided any time it changes.

3. Inspection of structure and function must meet the manufacturer’s requirements as described in the lift instructions, including moving parts, rollers, bearings, end stops, electrical connections, and clearances. Functional inspection must include all normal functions of the lift.

4. Each weight test must include a full lifting cycle at maximum rated load capacity, with the weights attached appropriately to the hanger bar so that the entire system is tested including soft start/stop and emergency lowering.

5. Scale function must be included in these tests if the lift has a scale.

6. Common parts should be available to allow contractor personnel to complete most required work without clearing the same room multiple times.

7. The contractor is responsible for replacing any items damaged by the contractor, sub-contractor, their employees or equipment.

8. The contractor is responsible for cleaning up areas after each inspection is complete and always kept clean. The contractor must not interrupt any utility service or fire alarm service during the process of this job.

9. No weight testing will occur in patient rooms where the patient is present. Contractor will coordinate with Nursing and other service staff to ensure that empty rooms are available for work.

10. The contractor must notify COR in advance of any operation that requires cutting or ceiling opening or creating dust. Any operation of this type will be subject to Infection Control Risk Assessment requirements to be established at the kick-off meeting and clarified as necessary along the way.

11. Any part and/or service not covered by this service contract will not be installed without first receiving a formal purchase order.

12. Service must provide a response within 1-business day, and a quick response will be preferred.

Specific Mandatory Tasks and Associated Deliverables:

1. Documentation of testing must include the date of inspection, the serial number and location of the lift system being tested, VHA’s inspection checklist, the manufacturer’s checklist, any observations of importance for the safety of the hoist, photos of the test, and any corrective actions taken.

2. Contractors must deliver certification records to COR no later than two weeks after certification of each system. Documentation will be required before tests are considered complete.

3. The contractor must notify COR immediately, separately from certification forms, of any damage that jeopardizes the safety of the hoist system and any corrective action required by VA North Texas Health Care System.

4. Contractor will provide parts, labor, shipping and travel to correct any deficiencies identified by the tests.

5. Work will be insured and certified for 12 months following the completion of the testing and maintenance.

6. Emergency service calls require a response within 1-business day.

7. All annual lift testing must be completed by September 30, 2026, and by November 30th for each option year.

Contractor Conduct Requirements:

1. The contractor must obtain all necessary licenses and/or permits required to perform this work. The contractor must take all precautions necessary to protect people and property from damage during the performance of this contract. The contractor must be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee’s fault or negligence. The contractor must maintain personal liability and property damage insurance prescribed by the laws of the State of Texas.

2. All employees and subcontractors must wear a visible name tag and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed.

3. Employees and subcontractors working onsite must wear the VA Contractor badge that can be checked out and back in with Safety service in building TT49. In Bonham, this badge can be found in Engineering Service.

4. The Contractor must provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by the Federal, State, and local ordinances and The Joint Commission. The Contractor’s procedures and quality control procedures must conform to these guidelines.

5. The Contractor must make all subcontractors aware of the requirements of this contract.

6. Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by VA North Texas Healthcare System personnel. Hours of work may need to be limited to daytime on units where patients sleep and nighttime in areas where patients would be exposed to risk by daytime work.

7. The Contractor must take all precautions necessary to protect the lives and health of occupants of the building.

8. The Contractor must follow procedures required by VA North Texas Healthcare System Infection Control personnel and the construction safety committee, to include any required dust control.

9. Contractors performing any Construction activities must have 10-hour OSHA construction cards and must coordinate with the VA North Texas Healthcare System Construction Safety Officer to make sure safety requirements are followed.

10. The Contractor must state what efforts will be made to minimize noise during testing of equipment.

11. The Contractor must immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

12. The Contractor must comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor must keep abreast of any changes in these regulations and codes applicable to the contract.

13. All material and equipment will be removed from the facility or stored properly at the end of each workday and secured during the workday in the areas specified by the Contracting Officer’s Representative.

14. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

15. The Contractor will be required to furnish the VA North Texas Health Care System with material safety data sheets for all chemicals used during this work. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations.

16. The Contractor will be required to follow all OSHA General Industry regulations, or if construction activities are performed, Construction regulations.

17. No hot electrical work must be performed. Any electrical work that is necessary must be coordinated with the facility electricians, and lockout/tagout provisions must be presented if electrical work is required.

18. The Contractor’s personnel must follow applicable policies of the VA North Texas Health Care System, to include policies concerning fire and disaster preparedness programs.

19. The contractor must furnish at his own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract.

20. Any accumulated rubbish is to be collected and placed in facility trash or dumpsters.

Contractor Experience / Requirements:

1. The contractor must provide evidence of current manufacturer certification to service Guldmann GH3+ lifts including Trainer Modules, Positioning Locks, Combi Locks, and GHZ lifts.

2. The contractor must have access to tools to work on Guldmann lifts, including software adjustments and resets and including Trainer Modules, Combi Locks, and GHZ lifts.

3. At least one person must be certified by the manufacturer on the equipment to be tested must lead each test.

Parts:

1. The Contractor must furnish all parts as necessary to maintain the equipment, covered by this contract, in accordance with the Conformance Standards Section.

2. The Contractor stipulates that he/she has ready access to new standard parts

(manufactured, supplied by the manufacturer, or equal thereto).

3. All parts supplied must be of current manufacture and have full compatibility with existing equipment.

4. Documentation of intended parts source(s) must be provided to the Contracting Officer upon request.

Schedule for Deliverables:

1. Schedules will be planned with the contractor and will flex to allow for room availability.

Inpatient rooms will be prioritized first.

2. Testing must be completed between the contract issue date and September 30, 2026 and by November 30th for each option year. Room availability will be arranged by COR.

3. Contractor must deliver certification records to COR no later than one month after certification of each system.

4. The contractor must notify COR immediately, separately from certification forms, of any damage that jeopardizes the safety of the hoist system and any corrective action required by VA North Texas Health Care System.

5. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the Contracting Officer (CO), including a firm commitment of when the work must be completed. This notice to the CO must cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

Changes to Statement of Work:

Any changes to this SOW must be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO must be borne by the contractor.

Confidentiality and Nondisclosure:

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and must be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information must be released by the contractor. Any request for information relating to this contract, presented to the contractor, must be submitted to the CO in response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the CO.

4. Vendors are to adhere to federal privacy laws and to keep confidential any sensitive or personal information learned during the performance of this contract.

Contractor Personnel Security Requirements:

No VA sensitive information is included in this contract.

(End of Statement of Work)

STATEMENT OF WORK rv.1 dtd 11-20-2025