SF30 36C25726Q0014 0001.docx

Technical Questions | 36C25726Q0014 Collect & Remove Regulated Medical Waste

Technical Questions | 36C25726Q0014 Collect & Remove Regulated Medical Waste

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

11-06-2025

519-26-2-632-0001

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

To all Offerors/Bidders

36C25726Q0014 10-02-2025

X

The purpose of this amendment is to:

1. Provide the answers to the technical questions.

2. Offeror due date remains the same - 11/20/2025, 4 PM CST.

1. Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is renewal, do you have the contract number associated with the old contract?

Answer: Incumbent contract # - 36C25721D0048.

2. Billing Method: The solicitation and Attachment A indicate that invoicing is based on weight (lbs) according to the manifest report. Can you please confirm if the VA has historically billed strictly by the pound (lbs), and not by the box/container?

Answer: Historically, the VA has billed by the pound. Each manifest for transport of regulated medical and pharmaceutical waste is required to list amount in pounds. Additionally, waste data tracking for the VA is in pounds.

3. Old Contract Number: Could you please confirm the previous contract number that covered these services (I see reference to Requisition No. 519-26-2-632-0001 in the current solicitation)?

Answer: See # 1.

4. Could you please confirm the estimated average number of sharps containers exchanged per month at each facility (WTVAHCS, San Angelo, Abilene, Wilson & Young, Hobbs, and Ft. Stockton)?

Answer: WTVAHCS: 15-20 throughout facility, San Angelo: 5, Abilene: 5, Wilson & Young: 5, Hobbs: 5, Fort Stockton: 2. *These are estimated numbers as influx can occur due to influenza season and veterans needs.

5. Are there specific container sizes the VA requires for these locations (e.g., 1–2 gallon, 5–10 gallon, or larger central collection units), or should the contractor propose a mix of containers based on typical site usage?

Answer: Throughout all facilities, we have a combination of 2-gallon and 3-gallon containers with a counterbalanced door. Some are locked in cabinets made for the container while others utilize a strapped wall bracket. In patient rooms we utilize the 5.4 qt containers and swap out less frequently due to lower use.

6. Could you please confirm if there is an incumbent contractor currently performing these services, or if this is a new requirement combining multiple facilities?

Answer: Current contractor performs the duties outlined in contract solicitation and picks up from all facilities.

7. Per SOW 36C25726Q0014, the West Texas VA main campus (central exterior location) is currently scheduled for weekly RMW pickups. To better align service with generation volumes while maintaining compliance, may we adjust the main campus RMW service to every two (2) weeks? (We will continue to provide manifests and monthly reporting as required and can make as-needed surge pickups if volumes spike. This request does not change the existing pickup schedules for other waste streams (e.g., hazardous pharmaceutical PPE weekly; pharmaceutical waste quarterly) or any equipment/bracket requirements. If acceptable, please confirm the effective date you prefer and any site-specific constraints (access windows, holidays, etc.). We’ll update our route and notify facility points of contact immediately.

Answer: Current location for RMW storage prior to pick up at the WTVAHCS does allow for approximately 50 boxes. The WTVA Big Spring campus generates roughly 15 boxes a week but varies by season due to influx of care. Pickup every 2 weeks is possible as long as there are enough supplies on site to cover that time frame. The 2-week schedule should allow for pick up of RMW to occur according to the business hours listed in the SOW. Mon-Fri 8 am to 4:30 pm. Observation of the holiday schedule shall be noted as well. The 2-week pick-up schedule shall begin at the start of the contract period and remain in effect during the duration of the contract.

8. Per the Statement of Work for contract 36C25726Q0014, the current schedule at the West Texas VA Health Care System (Big Spring, TX) is set for weekly pickups for regulated medical waste. We would like to request your approval to adjust the main campus RMW pickups to every two (2) weeks, based on current waste generation levels (~1,800 lbs/month total, including ~400 lbs of sharps). All other requirements — including sharps brackets (lockable and labeled), hazardous pharmaceutical PPE weekly pickups, and quarterly pharmaceutical waste pickups — will remain unchanged.

If approved, we can implement the new biweekly schedule immediately and continue to provide all required manifests and monthly reporting per contract.

Answer: Pick-up of RMW is approved at a 2-week schedule, as long as there are adequate supplies on site for VA staff to utilize. Dates of pick-up shall be scheduled during normal business hours and the schedule shall be provided to the site to ensure there are no instances of missed pick-ups due to staffing.