36C25725Q0823 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 09-02-2025

36C257

Department Of Veterans Affairs Network Contracting Office 17

1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

To all Offerors/Bidders

36C25725Q0823

08-13-2025

X

X X

X 1

Project: STX Odor Control Project

This amendment is issued to provide the following:

1. Response to questions submitted (see continuation page)

All other terms and conditions remain the same.

VENDOR QUESTIONS STX ODOR CONTROL PROJECT

1. How many Urinals/Toilets are there per facility?

NWHCC 100 (water closets) – 8 urinals Villa Serena – 42 (water closets) – 4 urinals

KMC –

ALM -

2. Is there a current contract in place? And if so, please provide the name of the current contractor and the value of the current contract.

Yes, AF&S Products & Services, Inc. The value of the current contract for Option Year 4 is $80,478.24.

3. Are contractors allowed to tour the facilities? This is possible, would need to schedule a site visit

4. Please clarify the 400 Cartridges/Dispensers: Is the government referring to the Battery- Operated Air Freshener and the Sprays; as well as the Drip Systems? Yes, some bathrooms have fans and some have drips – open to change this with new contractor

Are 400 of each item required? Please specify B.2 Price/Cost Schedule line item 0002 on page 15 of the RFP – Based off the numbers provided, we can leave it up to potential contractor to propose what would be necessary to ensure all areas have odor control

5. Are contractors required to submit all pages of the RFP with the Certifications or only those pages that are requiring certification.

Contractors are not required to submit the entire RFP. Please submit the documents in accordance with the offer submittal instructions on pages 41-42 of the solicitation.

6. Can there be a mix of Domestic and International Supplier of products if cost is more feasible?

Under the Buy American Act, the Government must give preference to domestic end products. Contractors may propose a mix of domestic and foreign products, but any foreign items must be clearly identified in the quote. Domestic items will receive evaluation preference, and foreign items may be subject to an evaluation adjustment.

Please ensure the country of origin for all products being offered is disclosed.

7. Are contractors required to have a Subcontractor?

An SDVOSB prime contractor is not required to use a subcontractor on this project. The work may be performed entirely with the prime’s own resources. If subcontractors are utilized, the contract’s Limitations on Subcontracting clauses will still apply, but having a subcontractor is not mandatory.

8. On-Call Response Requirements - Reference: SOW page 6, Section 3.4 What is the historical level of “on-call” occasions of this requirement? Based off complaint – or within the normal service requirement

9. Facility Access and Installation Requirements - Reference: SOW page 6, Section 4 Question: Regarding the phase-in/phase-out period, what is the expected timeline for the phase-in schedule development and approval process prior to the November 1, 2025 start date? 2 week phase-in timeframe

Equipment & Product Standards

10. Do you currently own the odor control equipment, or will the awarded vendor be responsible for replacing it? Vendor will be responsible for all equipment

11. If the equipment is owned by the VA, can you confirm the manufacturer, model, and current condition? N/A

12. Are there specific technical requirements for the odor control devices (e.g., programmable dispensers, drip systems, urinal screens)? Current contract has drips and fans

13. Is there a preferred product list or performance spec (e.g., scent longevity, coverage area, refill intervals)? No, but the product should meet needs for the area for size area which it is used.

14. Are battery-operated or hardwired units acceptable, and are there any power or placement constraints? Would have to be battery operated

Facility-Specific Details

15. Can you provide floor plans or service area maps to estimate device placement and coverage needs? Yes, requested from engineering.

16. Are there any areas with heightened sensitivity (e.g., patient rooms, surgical suites) requiring specialized products or protocols? Typically, no but it is possible that some areas may require this on a case-by-case basis depending on patient sensitivity issues or allergies

Service & Inspection Protocols

17. What are the expectations for monthly service documentation—digital logs, photos, signatures? Signatures, service reports

18. Is there a required format or system for submitting inspection and complaint resolution reports? The government we would submit a contract deficiency report for any issues / contractor would submit an email to CO/COR

19. How is service quality measured—by scent coverage, device uptime, complaint frequency? Complaint frequency.

Compliance & Security

20. What are the technical requirements for staff ID badges—barcode, RFID, photo format?

Must pass a Teir I background check. Must be able to provide a driver’s license and social security.

21. Are there cybersecurity protocols for any digital service tools or reporting platforms?

Nothing should be connected to the VA internet / or require VA access to databases.

Response & Escalation

22. What’s the technical definition of “on-call” response—arrival time, resolution time, or both? The time it would take from receiving a complaint and or issue to time of resolution or proposed acceptable action plan to resolve

23. Is there a digital ticketing or alert system used to track service requests and escalations?

No.

Inventory & Storage

24. Are there restrictions on the types of mobile storage units allowed (e.g., climate control, lockable)? A mobile storage unit would not be able to be located on VA grounds

25. Is there a preferred inventory tracking method—barcode scanning, manual logs, cloud-based systems? Up to the contractor, normally tracked by number of serviceable units throughout facility