36C25725Q0509.docx

SUBJECT*

Bed Rentals

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Maria Orosco-Hofmann maria.hofmann@va.gov 210-694-6375

PLACE OF PERFORMANCE

Audie L. Murphy

7400 Merton Minter

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The Department of Veterans Affairs North TX Veterans Health Care System/Dallas VA Medical Center Nursing Service in Dallas, Texas intends to award a “brand name or equal” contract award for Bed Rentals Base Plus 4 Option Years. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 423450 with a size standard of 200 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

STATEMENT OF WORK BED RENTALS

1. SCOPE OF WORK

The contractor shall provide bed rental equipment to the VA North Texas Health Care System (VANTXHCS), 4500 South Lancaster Road, Dallas, Texas 75216 and to the Sam Rayburn Memorial Veterans Center, 1201 East 19th Street, Bonham, Texas 75418 for the purpose of patient care for our patient/residents and are within defined time frames for services.

2. PERFORMANCE PERIOD

The period of performance will be for the period of May 5, 2025 through May 4, 2029. This contract will be for one (1) base year plus a four (4) year options.

3. SALIENT CHARACTERICSD

· Must have Expandable Deck Width 39” – 42” ‐ 48”

· Option required 80” & 86” Deck Length

· Must have 15” Deck Low 30”

· Must have 1,000 lb. Weight Capacity

· Required in Bed Scale with 30 Day Weight History

· Must have 3 Stage Bed Exit Alarm System

· Require Protocol Timer Must have Trend and Reverse Trend

· Must have Trendelenburg and Reverse Trendelenburg

· Must have Anti‐Microbial/Anti‐Bacterial Head/Foot boards and Side Rails

· Desired Multi‐Language Display with Voice Recordable Alerts

· Must have Cardiac Chair Position

· Hercules Patient Repositioner Mattress Replacement Repositioning System

· One Caregiver ‐ One Button Hercules Drive Unit

· Pressure Redistribution Support Surface

· Sleep Deck Width 39" and 750 lb. Capacity

· Hercules Positioning Sheets

· Required bed Exit Alarm with Nurse Call Interface and Scale with 30 Weight History

· Must have CPR Emergency Release

· Must have Lock Out Controls

· Required 3” Safety Base

· Shall provide Full Body Continuous Lateral Rotation Therapy

· Shall Provide Pulsation Therapy

· Minimum requirement Left/Right Rotation 40 Degrees/40 Degrees

· Must have Power Failure Alarms Visual/Audible

· Must Auto-adjust Pressure Based on patient Height /Weight and/or mmHg

· Must provide Fluid Immersion Therapy

· All mattresses must be compatible with VersaCare Beds

VHA DIRECTIVE 1009 - STANDARDS FOR ADDRESSING THE NEEDS OF PATIENTS HELD IN TEMPORARY BED LOCATIONS This Veterans Health Administration (VHA) Directive provides policy guidelines for providing care to admitted patients placed in temporary bed locations when the appropriate acute care beds are not immediately available.

Additional Bed Rental Contractor requirements for this Directive:

Work in conjunction with Bed Flow Coordinator(s) (staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Patient right to privacy is protected.

Coordinating rental product removal with the discharge of hospital patients.

All rental items delivered would be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by the rental contractor JACHO standards for both pre‐delivery inspection (PDI) and pre‐maintenance inspections (PMI).

4. DELIVERY REQUIREMENTS

All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80" in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced as needed.

5. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

N/A

6. MAINTENANCE

Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VANTXHCS and Sam Rayburn Memorial Veterans Center and must be tagged with name of vendor for ownership/identification purposes.

7. TRAINING/IN-SERVICE

Unlimited Operator training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays.

8. HOURS OF WORK

Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators.

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

9. DELIVERY LOCATIONS

Throughout VANTXHCS and Sam Rayburn Memorial Veterans Center as directed by the Wound Care Team or Clinical Coordinators.

11. IDENTIFICATION/PARKING

The contractor's employee(s) shall wear visible identification at all times while on the premises of the VANTXHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section. The contractor at their own expense, shall provide all employees with a contractor identification card (ID), prior to performing work under this contract. Contractor employees are required to always display this card when performing under this contract. The contractors' employee shall sign each card issued. Employees released from service by the contractor shall have their card collected by the contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification.

12. PERMITS AND RESPONSIBILITIES

The contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the contractor. The contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements.

13. CONTRACTING OFFICER REPRESENTATIVE (COR)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

14. CONDUCT OF PERSONNEL

The contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the contractor in the performance of this SOW or any representative of the contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct.

15. PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the contractor from the responsibility for the work defined in this SOW. The contracting officer or COR may require the contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action is in the best interest of the Government.

17. PERSONNEL COURTESY

Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises.

18. ALCOHOL AND ILLEGAL DRUG USE

Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The contractor is responsible for establishing the methods by which employees will be determined to be under the influence of alcohol or illegal drugs.

19. VEHICLE CONDITION AND MARKINGS

All contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the contracting officer or COR. Contractor vehicles shall be clearly marked so as to be distinguishable from government equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked.

20. CONFIDENTIALITY

The contractor's personnel shall agree to comply with the Privacy Act of 1974 and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

21. CONTRACTOR PERSONNEL

The contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

22. INSURANCE

The contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228- 5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

23. CHANGES TO CONTRACT

The contracting officer is the only person authorized to modify this order.

24. METHOD OF PAYMENT

Vendor to mail or fax invoices to Austin, TX for customer to certify through utilization of the IPPS- Invoice Payment Processing System.

Invoices: All invoices must be encrypted when sending a copy to VANTXHCS through Microsoft Outlook.

ITEMS NEEDED

ALTERNATE UNIV MATTRESS, 35" X

PULSATE UNIV MATTRESS (STD) 35

PULSATE UNIV MATTRESS (BARI) 4

IMMERSE UNIV MATTRESS (BARI) 4

IMMERSE UNIV MATTRESS (STD) 35

MIGHTY AIR UNIV MATTRESS, 48"

HERCULES UNIV (PULSATE) MATTRE

HERCULES 39", DRIVE UNIT

ALLIANCE BED

ALTERNATE MATTRESS (VERSACARE)

FULL FRAME TRAPEZE

UMANO LOW BED

UMANO BARI LOW BED OOK SNOW AL

BEHAVIORAL HEALTH BED W/RSS

FOAM MATTRESS

PLATINUM 6000 MATTRESS 35"

PULSATE MATTRESS (VERSACARE)

UMANO BARI LOW BED OOK SNOW AL WITH DRIVE

UMANO BARI LOW BED OOK SNOW AL

Sources Sought Notice