Question and Answer -36C25725Q0474 - Replace Parts and Install Air Handling Unit for CP-2.pdf
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- Solicitation number
- 36C25725Q0474
About this file
This document is a Questions and Answers (Q&A) file for Solicitation Number 36C25725Q0474, which involves replacing parts and installing an air handling unit (RTU-15/CP-2) at the Garland VA Medical Center. The Q&A covers critical project details, including confirmation that the site visit on Tuesday, April 8, 2025, at 10:00 AM CDT is mandatory for bidder eligibility. Key clarifications include that the project is not tax-exempt, work will be performed during regular hours, a crane is not required, the drive belt will be replaced, electrical reconnections may be needed, and Testing, Adjusting, and Balancing (TMB) services are required.
The solicitation is set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) and will result in a firm-fixed price contract. Contractors must be active in the System for Award Management and listed as certified on the Veteran Small Business Certification. Proposals are to be submitted directly via email to the Contract Specialist Abduel Sanford, with the current proposal submission deadline set for April 15, 2025, at 10:00 AM CDT. The government indicates no extension is planned at this time, and any changes will be posted on sam.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25725Q0474 0001_1.docx | DOCX document | |
| Attachment 2 - Site Visit.pdf | ||
| Attachment 1 - Make and Model.pdf | ||
| 36C25725Q0474_1.docx | DOCX document |
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Text version
Replace Parts and Install Air Handling Unit - (CP-2)
36C25725Q0474
Questions and Answers
1) Please provide a copy of the Site Visit Attendance Sheet.
Answer: Yes
2) Please confirm this is not a tax-exempt project.
A. If tax-exempt, will the government provide the prime contractor with a tax exempt certificate for use by subcontractors and vendors?
Answer: Yes
3) Are there any HVAC or fire controls, instruments, or devices of any type that will need to be disconnected, removed, bypassed, replaced, refurbished, salvaged, or integrated into the Building Management System (BMS) as part of this scope of work? If so, please provide the list of points as well as the POC information for the appropriate integration contractor/contractors.
Answer: Not required
4) Is any scope of work for this project required to be performed outside of regular work hours?
Answer: No
A. If so, what trades or scopes will be required to be performed outside of regular work hours?
Answer:
B. If so, what will the work hours and days be for scopes required to be performed outside of regular work hours?
Answer:
5) Can system commissioning activities be performed during regular hours?
6) Based on observations during the initial site walk and consideration of the size and weight of the existing and replacement equipment, it appears that a crane will be required to remove and install components associated with RTU-15. Please confirm the following:
A. What is the preferred or designated location on-site where a crane can be safely set up?
Answer: Crane not required
B. Are crane lifts permitted during regular working hours (0700–1600, Monday–
Friday)?
i. If not, please specify the approved hours or days for performing crane lifts.
7) Due to the complications noted above (crane logistics, rigging path, access restrictions), we respectfully request a second site visit with relevant VA staff present to verify staging area feasibility, lift path clearance, any safety or traffic control measures required.
8) Please confirm whether the existing drive belt for RTU-15 is to be reused or replaced.
Answer: Replaced
9) Please confirm whether the contractor is responsible for any electrical reconnections, control wiring beyond Lockout/Tagout and basic startup of RTU-15.
Answer: If required Yes
10) Please confirm TAB (Testing, Adjusting, and Balancing) is not required following the installation of the fan shaft, blower wheel, and bearings in RTU-15?
Answer: Yes TMB required
11) If required, please provide the scope of TAB services.
Answer: TMB
12) What are the expectations for RTU-15 startup? Is the contractor responsible for full functional testing, including temperature readings and airflow checks, or just verification that replaced components operate correctly.
Answer: No
13) Will there be a formal warranty inspection or closeout checklist required at the end of
The project?
14) Please provide the referenced document “Wage Determination 2015-5227 Rev 2” from page 30 of the Solicitation.
Answer: Please reference sam.gov to view the most current Wage Determination.
15) Per the Price/Cost Schedule on page 14, the contractor is required to provide “parts, labor, material, and supervision” to complete the work. Please clarify the expected extent and type of supervision required.
Answer: On site manager
16) Due to the number of outstanding clarifications currently under review (e.g., scope of work, equipment specifications, crane logistics, and potential TAB requirements), we respectfully request an extension of the proposal submission deadline currently set for
April 15, 2025 at 10:00 AM CDT.
Answer: At this current time this RFQ will not be extended. If it is extended, it will be posted on sam.gov.
17) Could you provide a photo of the information tag providing the make and model of the
RTU unit?
18) Is the bid to include only the parts and labor for RTU-15 included in the posted RFQ?
19) The solicitation indicates this is repairs to an air handling unit, however, the SOW lists parts to repair an RTU. Is repair work required on air handling unit CP-2 or just RTU 15?
Answer: CP-2 is the name of RTU-15
20) Is there any other know deficiencies that will need to be included in the bid for repairs on CP-2 or RTU-15?
Answer: No
21) Is laser alignment required following the installation of the new shaft and bearings?
Answer: If required to meet your TMB manufacturing requirements
22) Is the site visit for the Garland VA Medical Center project, scheduled for Tuesday, April
8, 2025, at 10:00 AM CDT, mandatory to be eligible for this requirement?
File details come from the government source that posted it. Updated .