36C25725Q0283_1.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Anitra Carter anitra.carter@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is issuing this Notice of Intent (NOI) to inform industry contractors of the Government’s intent to execute a Sole Source Award under FAR Part 13 – Simplified Acquisition Procedures, specifically FAR 13.106-1(b).

The intended Contractor is Philips North America, LLC, a Large business, located at 22100 Bothell Everett Hwy, Bothell, WA 98021.

The Amarillo VA Healthcare System, Lubbock VA Clinic located at 3510 4th St, Lubbock, Texas 79415 is seeking a one year full-service contract for the Philips Imaging equipment located in the Diagnostic Imaging Department that is identified in the Statement of Work. The Amarillo VA Healthcare System in Texas requires preventative maintenance and repair services for the government-owned Philips Imaging equipment at the facility The Contractor shall provide unlimited repairs, parts, software updates, associated devices, unlimited labor and travel, and perform preventive maintenance in accordance with manufacturer recommendations during the hours of 8am-5pm Monday-Friday.

The VA National Acquisition Center (NAC) has an Indefinite Quantity (IDIQ) Contract with Philips North America, LLC. Annual service maintenance plans to existing equipment located at the VHA medical facilities are to be issued as a sole source delivery/task order against IDIQ VA797H-17-D-0022. This applies to all service maintenance agreement orders through December 22, 2026.

The North American Industry Classification System (NAICS) Code for this requirement is 334517 – Irradiation Apparatus Manufacturing and the Small Business Administration (SBA) Size Standard for this sector is 1000 Employees.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. Information received in response to this notice must clearly demonstrate the capability of meeting the Government’s need as stated above. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

All inquiries and concerns must be addressed in writing via e-mail to Anitra Carter at anitra.carter@va.gov with the following information referenced in the subject line, 36C25725Q0283 - Philips Imaging Medical Equipment SMA no later than 10:00 AM Central Standard Time, Monday, February 10, 2025.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice. The interested parties bear full responsibility to ensure complete transmission and timely receipt.

STATEMENT OF WORK

1. Title. Philips Imaging Medical Equipment Service Contract

2. Background.

The Lubbock VA Clinic is needing a full-service contract for Preventative Maintenance and repair on the Philips Imaging Medical Equipment identified in paragraph 14 Equipment Identification.

3. Scope.

The Lubbock VA Clinic is seeking a one year full-service contract for the Philips Imaging equipment located in the Diagnostic Imaging Department with associated equipment. The C&A requirements do not apply, and a Security Accreditation Package is not required. This service contract will include unlimited repairs, parts, software updates, associated devices, unlimited labor and travel, and perform preventive maintenance in accordance with manufacturer recommendations during the hours of 8am-5pm Monday-Friday.

4. Specific Tasks.

All service worked performed needs to be done by a Philips trained service engineer due to proprietary software and passwords.

5. Performance Monitoring.

The contractor will have to check in with Biomed before preforming service onsite. The contractor is responsible for providing documentation on any service preformed. Service engineer will be required to check in with the police services to obtain a vendor’s badge. The contractor will be required to comply with all safety and infection control and hospital policies.

6. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Lubbock VA Clinic will not be required to furnish any GFE or GFI to the contractor.

7. Definitions/Acronyms.

A. Biomedical Engineering- Supervisor or designee.

B. CO- Contracting Officer.

C. COTR- Contracting Officer’s Technical Representative.

D. PM- Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

E. FSE- Field Service Engineer is the person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services.

F. ESR- Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the term and conditions of the contract.

G. Acceptance Signature- VA employee who is authorized to sign-off on the ESR which indicates that the PM had been concluded or is still pending completion, or that the emergency repair had been accomplished or is still in a pending status.

H. Authorization Signature- COTR’s signature; indicates COTR accepts work status as stated in ESR.

I. NFPA- National Fire Protection Associtation.

J. CDRH- Center for Devices and Radiological Health.

K. VAMC- Department of Veterans Affairs Medical Center.

L. AVAHCS- Thomas E. Creek Amarillo VA Healthcare System.

8. Place of Performance.

All performance will take place at the Lubbock VA Clinic at 3510 4th St, Lubbock, Texas 79415.

9. Period of Performance.

The Period of Performance will be one year from 3/1/2025 to 2/28/2026.

10. Delivery Schedule.

Delivery schedule date will be 3/1/2025.

11. Conformance Standards.

Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, UL OSHA, VA, CDRH, etc. and the Manufacturers Performance standards/specifications as used when the equipment was originally procured and that any upgrades/updates will meet the standards/specifications.

12. Hours of Coverage.

E. Federal Holidays observed by the VAMC are:

Federal Holidays

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Juneteenth Day Veterans Day

13. Unscheduled Maintenance (Emergency Repair Service).

14. Equipment Identification.

A. Mobile Diagnost xDR Release 2 Site# 89385767 B. Primary Motor & Generator Battery Coverage C. Mobile Diagnost xDR Release 2 Site# 89385768 D. Primary Motor & Generator Battery Coverage E. ProxiDiagnost N90 Site# 88056332 F. Primary Wireless Skyplate & Detector Battery Full Coverage G. Proxi Diagnost N90 Primary X-Ray Tube & 2 Flat Detector

Special Notice