36C25725Q0196 111025a.pdf
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- Attached to
- Q527--Medical Physicist Services
- Solicitation number
- 36C25725Q0196
About this file
This is a Standard Form 1449 solicitation document for medical physicist services at the VA North Texas Health Care System, issued as solicitation number 36C25725Q0196. The solicitation seeks a contractor to provide Nuclear Medicine Specialty Medical Physicist services, including personnel, transportation, imaging phantoms, equipment and software support for various nuclear medicine equipment including bone densitometers, SPECT/CT systems, and PET/CT systems.
The solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses under NAICS code 541690 with a size standard of $40 million. Offers are due by January 15, 2025 at 13:00 CST. The period of performance is January 20, 2025 through January 19, 2026 with additional option years possible. Key requirements include quarterly and annual performance evaluations of nuclear medicine equipment, ACR accreditation support, shielding surveys, and 24-hour emergency response capability. The contractor must have medical physics certifications from the American Board of Radiology and meet NRC, ACR, FDA and Joint Commission requirements. Proposals must include technical capabilities, certifications, ability to meet the start date, and pricing. The VA will evaluate offers based on technical acceptability, certifications, ability to start on time, and price.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 Cover Letter.pdf | ||
| Attachment 2 _ Vendor_s Questionnaire for Technical Evaluation 011025.pdf | ||
| 36C25725Q0196_1.docx | DOCX document | |
| Attachment 3 - Wage Determination 15-5227.pdf |
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PAGE 1 OF 1. REQUISITION NO.
2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO CODE 16. ADMINISTERED BY CODE
17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE
TELEPHONE NO. UEI: EFT:
PHONE: FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19. 20. 21. 22. 23. 24.
ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C25725Q0196 01-10-2025
Oneka Robertson 210-992-4129 01-15-2025
13:00 CDT
36C257
Department Of Veterans Affairs
Network Contracting Office 17
5441 Babcock Road Ste. 302
San Antonio TX 78240
X 100
X
541690
$40 Million
N/A
X
Department of Veterans Affairs
VA Texas Valley Coastal Bend Health Care
2601 Veterans Drive
Harlingen TX 78550
36C257
This is accomplished through the
Tungsten Network located at:
http://www.fsc.va.gov/einvoice.asp
This is mandatory and the sole method for submitting invoices.
(877) 353-9791 (512) 460-5540
See CONTINUATION Page
This solicitation is for an FSS BPA to provide Medical
Physicist Services on an as needed basis.
Contractor shall provide all services identified in the
Statement of Work (SOW) to the VA Healthcare Center at
Dallas.
Questions must be submitted via email to Oneka Robertson @
Oneka.Robertson@va.gov NLT 10/28/2024
Subject: “36C25724Q0196 - Medical Physicist"
See CONTINUATION Page
X X
X 1
Oneka Robertson
Contracting Officer
36C25724Q0865
Table of Contents
SECTION A
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS
AND COMMERCIAL SERVICES
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
B.2 STATEMENT OF WORK
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
SECTION C - CONTRACT CLAUSES
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR
INFORMATION SYSTEMS (NOV 2021)
C.3 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS
AND COMMERCIAL SERVICES (NOV 2023)
C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT
STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES (MAY 2024)
C.5 52.213-1 FAST PAYMENT PROCEDURE (MAY 2006)
C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 44
C.8 52.222-49 SERVICE CONTRACT LABOR STANDARDS—PLACE OF
PERFORMANCE UNKNOWN (MAY 2014)
C.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)
C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)
C.11 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY
(FEB 2023)
C.12 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-
OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS or BPAs (JAN
2023) (DEVIATION)
C.13 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-
OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS-ORDERS AND
BPAS (JAN 2023) (DEVIATION)
C.14 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED
VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)
C.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS
(NOV 2018)
C.16 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 60
SECTION E - SOLICITATION PROVISIONS
E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB
1998)
E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS
AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL
SERVICES (NOV 2021)
E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—
COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)
E.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED
BY REFERENCE (JAN 2008)
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C257
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or
[] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly [X]
b. Semi-Annually []
c. Other []
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment
Requests.
Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
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B.2 STATEMENT OF WORK
STATEMENT OF WORK (SOW)
DIAGNOSTIC MEDICAL PHYSICIST
VA North Texas Health Care System (VANTHCS)
I. Description of Services
1. Scope of Work. The Contractor shall provide all personnel, transportation, imaging phantoms, equipment and software to supply Nuclear Medicine Specialty Medical
Physicist services in support of the Veterans Affairs North Texas Health Care System
(VANTHCS) Nuclear Medicine Service. The period of performance will be from January
5th, 2025 through January 4th, 2026 with the possibility of additional option years to extend the contract. This position will include a low-level Background Investigation.
2. Work schedule. Typical work hours are Monday through Friday, 8:00 am – 4:30 pm.
However, a flexible work schedule will be considered to accommodate the needs of
VANTHCS/clinical operations and will be negotiated between the COR and vendor prior to work being performed during non-business hours. Contractor will provide a record of work completed as well as reports within 72 hours. Contractor and their employees shall adhere to Nuclear Medicine recordkeeping requirements.
3. Equipment. Nuclear Medicine Service currently has the following imaging cameras on site:
a. Hologic Bone Densitometer x3 (Dallas and FWOPC)
b. GE 670 CZT Digital SPECT/CT x2 (Dallas)
c. Siemens Intevo SPECT/CT x2 (Dallas)
d. GE Starguide SPECT/CT (Dallas)
e. GE Discovery Digital MI PET/CT System x2 (Dallas)
f. GE 630 Gamma Camera (FWOPC)
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*Nuclear Medicine Service may replace/upgrade any of the above equipment during the duration of the contract (base + option years included). Incremental new equipment may also be purchased or leased during the period of performance at VANTHCS which will also require medical physicist support.
II. Duties and Responsibilities. The contractor will provide the following services for each camera as required by the Nuclear Medicine Service: Performance of acceptance testing
(NEMA and accrediting bodies), quarterly/annual QC, consultative services, protocol reviews, image and dose optimization, calibration, and safety surveys of imaging equipment in accordance with the American College of Radiology (ACR) and Intersocietal Accreditation
Commission (IAC) standards for Nuclear Medicine. It is anticipated that sufficient time will be devoted to each of the aforementioned cameras during each visit. For any deficiencies noted during testing, the specialized Nuclear Medicine Medical Physicist will make recommendations and assist timely resolution as well as provide follow-up testing that documents resolution.
Contractor will provide Nuclear Medicine Physics support to the VANTHCS Theranostics
Program, including dosimetry and patient consultation as needed.
Contractor shall provide on-site twenty-four (24) hour emergency response time on unanticipated and/or emergent equipment and clinical needs. The contractor shall respond and be present at the VANTHCS facility within 2 business days to provide services for those tasks that have the potential to negatively impact patient access to health care services. For concerns that have the potential for negative clinical impact to a patient, the contractor shall respond within 6 hours and be present at the VANTHCS facility within 1 business day if requested.
III. Annual Performance Testing includes and not limited to:
1. Intrinsic Uniformity - Performed to ensure that the intrinsic detector integral and differential uniformity are sufficient to minimize the production of artifacts and ensure that patient abnormalities can be visualized without interference from the imaging system.
These tests also monitor a scintillation unit for electronic problems and crystal deterioration (hydration).
2. System Uniformity - Performed to check all commonly used collimators for defects that might produce artifacts in planar and tomographic studies.
3. Intrinsic or System Spatial Resolution - Performed to ensure that the detector resolution is sufficient to provide satisfactory detection of lesions and delineate detail in clinical images.
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4. Sensitivity - Performed to verify that count rate per unit activity is satisfactory to maintain image quality and preserve the integrity of quantitative studies.
5. Energy Resolution - Performed to verify that scatter rejection is sufficient to provide optimal contrast in clinical studies.
6. Count Rate Parameters - Performed to ensure that the time to process an event is sufficient to maintain spatial resolution and uniformity in clinical images acquired at high count rates.
7. Bone Densitometer Evaluation - Annual/Initial DXA evaluation based on ISCD requirements
8. CT Evaluation - Annual/Initial CT evaluation based on ACR & Joint Commission requirements
9. Formatter/Video Display - Performed to ensure that systems used to produce hard copy and monitors that are used for interpretation of clinical studies provide satisfactory image quality in terms of uniformity and spatial resolution.
10. Overall System Performance for SPECT Systems - Performed to quantitatively verify that SPECT systems provide satisfactory tomographic uniformity, contrast, and spatial resolution.
11. Overall System Performance for PET Systems - Performed to quantitatively verify that
PET systems provide satisfactory tomographic uniformity, contrast, accuracy of semiquantitative measurements, and spatial resolution.
12. System Interlocks - Performed to verify that all system interlocks are operating as designed and that the system is safe and reliable for the nuclear medicine technologist to operate and for imaging patients.
13. Dose Calibrators - Performed annually to verify that readings from this instrument are accurate (accuracy test). All basic measurements of performance must be done at the
C-4 time of installation and repeated after major repair. This test must be done according to protocols accepted by the appropriate state regulatory agencies or the NRC.
14. Thyroid Uptake and Counting Systems - Performed to verify energy calibration, energy linearity, energy resolution, sensitivity, and reliability (Chi-squared test) for the measurement of organ function and the assay of patient samples.
15. Shielding Integrity and Adequacy Evaluation - Complete structural shielding design plans for the installation of new diagnostic or replacement imaging equipment prior to first patient use, including subsequent testing.
16. Additional support as necessary - to optimize image quality and patient care for the
NMS and facilitate accomplishing the mission of VANTHCS. This includes, but is not limited to, Physical Condition/Assessment of Hardware, Background Activity Check, Reconstructed Uniformity, Low Contrast Resolution, Reconstructed Spatial Resolution, and Acquisition Monitor Performance Evaluation.
IV. Qualifications. Prior to commencing work all Contractor employees shall meet certain criteria to perform work under this contract as a Medical Physicist.
2.2 The Contractor Diagnostic Medical Physicist shall meet the following education, experience, certification, and qualification standards:
• Hold a Masters Degree in Medical Physics.
• American Board of Radiology Board Certification in Radiologic Physics
• American Board of Radiology Board Certification in Nuclear Medicine Physics
• American Board of Science in Nuclear Medicine
• Meet all NRC, ACR, FDA and Joint Commission requirements for a qualified medical physicist.
• All Texas Department of State Health Services, Radiation Control Regulations, and certifications
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• Current recommendations of the NCRP and AAMP on medical imaging facility design and shielding, All current NRC regulations
• Current techniques for the calibration and testing of diagnostic x-ray equipment.
V. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
In order to carry out contracted duties, the Diagnostic Medical Physicist will be granted computer access to NMIS (Nuclear Medicine Information System). The locums Medical
Physicist will be given training by appropriate VA staff to utilize this program.
1. Background Investigation Requirements – The position sensitivity for a Diagnostic
Medical Physicist has been designated as LOW RISK. The level of background investigation commensurate with the required level of access is: NACI (National Agency Check with Written
Inquiries). The cost of the background investigation has been assessed at $ 230.00 for each
Contractor employee. Position Sensitivity – The schedule for services will be set up with
Contractor based on the needs of Nuclear Medicine Service.
1. GENERAL. This entire section applies to all acquisitions requiring any Information
Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.
2. VA INFORMATION CUSTODIAL LANGUAGE. This entire section applies to all acquisitions requiring any Information Security and Privacy language.
a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter
“contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14
Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is
FAR 52.227-19, Commercial Computer Software License.
b. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use
VA information in any other manner without prior written approval from a VA
Contracting Officer (CO). The primary clause used to define Government and
Contractor data rights is FAR 52.227-14 Rights in Data – General.
c. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.
d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, C-6 or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support
(including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), C-7 and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.
e. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.
f. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.
g. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement
(BAA) shall also be terminated and actions taken in accordance with VHA
Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.
h. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal
Information Processing Standards (FIPS) 140-2, Security Requirements for
Cryptographic Modules (or its successor) validated and in conformance with VA
Information Security Knowledge Service requirements. The contractor shall transmit
VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of
Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.
i. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.
j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court of competent jurisdiction after notification to VA CO (ii) with written approval from the VA CO. The contractor shall refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA CO for response.
k. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality- assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the above- mentioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.
l. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM)
Security processes specified in the VA Information Security Knowledge Service.
m. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information
Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.
n. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.
o. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA.The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO.
Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.
p. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.)
used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.
ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS. This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.
q. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliate of contractor/subcontractor and agent of contractor/subcontractor.
r. Contractors and subcontractors shall sign the VA Information Security Rule of
Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.
s. All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and
Security Program. The Office of Human Resources and Administration/Operations, Security and Preparedness (HRA/OSP) is responsible for these policies and procedures. Contract personnel who require access to classified information or information systems shall have an appropriate security clearance. Verification of a
Security Clearance shall be processed through the Special Security Officer located in HRA/OSP. Contractors shall conform to all requirements stated in the National
Industrial Security Program Operating Manual (NISPOM).
t. All contractors and subcontractors shall comply with conditions specified in VAAR
852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.
u. The contractor shall notify the COR/CO in writing immediately (no later than 24 hours) after personnel separation or occurrence of other causes. Causes may include the following:
(1) Contractor/subcontractor personnel no longer has a need for access to VA information or VA information systems.
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(2) Contractor/subcontractor personnel are terminated, suspended, or otherwise has their work on a VA project discontinued for any reason.
(3) Contractor believes their own personnel or subcontractor personnel may pose a threat to their company’s working environment or to any company- owned property. This includes contractor-owned assets, buildings, confidential data, customers, employees, networks, systems, trade secrets and/or VA data.
(4) Any previously undisclosed changes to contractor/subcontractor background history are brought to light, including but not limited to changes to background investigation or employee record.
(5) Contractor/subcontractor personnel have their authorization to work in the
United States revoked.
(6) Agreement by which contractor provides products and services to VA has either been fulfilled or terminated, such that VA can cut off electronic and/or physical access for contractor personnel.
v. In such cases of contract fulfillment, termination, or other causes; the contractor shall take the necessary measures to immediately revoke access to VA network, property, information, and information systems (logical and physical) by contractor/subcontractor personnel. These measures include (but are not limited to):
removing and then securing Personal Identity Verification (PIV) badges and PIV –
Interoperable (PIV-I) access badges, VA-issued photo badges, credentials for VA facilities and devices, VA-issued laptops, and authentication tokens. Contractors shall notify the appropriate VA COR/CO immediately to initiate access removal.
w. Contractors/subcontractors who no longer require VA accesses will return VA-issued property to VA. This property includes (but is not limited to): documents, electronic equipment, keys, and parking passes. PIV and PIV-I access badges shall be returned to the nearest VA PIV Badge Issuance Office. Once they have had access to VA information, information systems, networks and VA property in their possessions removed, contractors shall notify the appropriate VA COR/CO.
3. TRAINING. This entire section applies to all acquisitions which include section 3.
a. All contractors and subcontractors requiring access to VA information and VA information systems shall successfully complete the following before being granted access to VA information and its systems:
(1) VA Privacy and Information Security Awareness and Rules of Behavior course (Talent Management System (TMS) #10176) initially and annually thereafter.
(2) Sign and acknowledge (electronically through TMS #10176) understanding of and responsibilities for compliance with the Organizational Rules of Behavior, relating to access to VA information and information systems initially and annually thereafter; and
(3) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system or information access [to be defined by the VA program official and provided to the VA CO for inclusion in the solicitation document – i.e., any role- based information security training].
b. The contractor shall provide to the COR/CO a copy of the training certificates and certification of signing the Organizational Rules of Behavior for each applicable employee within five days of the initiation of the contract and annually thereafter, as required.
c. Failure to complete the mandatory annual training is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the required training is complete.
NARA RECORDS MANAGEMENT STATEMENT
1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR
Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.
2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5
U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.
3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for
Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.
4. [VANTHCS] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [VANTHCS] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting
Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.
In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [VANTHCS]. The agency must report promptly to NARA in accordance with 36 CFR 1230.
5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from
Government facilities or systems, or facilities or systems operated or maintained on the
Government’s behalf, without the express written permission of the Head of the Contracting
Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [VANTHCS] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with
Paragraph (4).
6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.
The Contractor (and any sub-contractor) is required to abide by Government and [VANTHCS] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.
7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VANTHCS] policy.
8. The Contractor shall not create or maintain any records containing any non-public
[VANTHCS] information that are not specifically tied to or authorized by the contract.
9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.
10. The [VANTHCS] owns the rights to all data and records produced as part of this contract.
All deliverables under the contract are the property of the U.S. Government for which
[VANTHCS] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.
11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.
PRIVACY
1. Contractors and any Subcontractors must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996. This includes both the
Privacy and Security Rules published by the Department of Health and Human Services (HHS).
2. As required by HIPAA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities, Veterans Health Administration (VHA). In accordance with HIPAA, the Contractor may be required to enter into a Business Associate
Agreement (BAA) with VHA.
3. Business associates must follow VHA privacy policies and practices when applicable. All
Contractors and business associates must receive privacy training annually.
4. For Contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or Contractor furnished training that meets the requirements of the
HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA.
5. For Contractors and business associates who are granted access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training or other VHA approved privacy training. Proof of training is required upon request.
U. General Security
Contractors, Contractor personnel, Subcontractors, and Subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as
VA and VA personnel regarding information and information system security.
Item # Equipment Performance Evaluations/Surveys** Qty.
1 Quarterly NM/PET Camera Performance
Evaluation (completed every 3 months except 1
/year – see below)
2 Annual NM/PET Physicist Camera Evaluation
(completed once annually in place of one of the above quarterly PE’s)
3 Annual CT Performance and Safety Evaluation
4 ACR PET System Evaluation 2
5 Initial ACR CT System Evaluation 2
6 Physics Lecture (off or onsite - hourly) 12
7 Meeting attendance; RSC, NMS Staff meeting, QI committee, etc. (hourly)
8 Miscellaneous Consulting Service (hourly) 50
9 Shielding Integrity and Adequacy Evaluation (doesn't include source)
10 NEMA PET Acceptance Testing (3 days of testing – only completed once about every 4 years)
11 Source Transfer for Disposal per Disposal 2
12 Source Transfer for Disposal (not including disposal fees and packaging materials)
13 Bone Density Annual Radiation Exposure Survey
14 Bone Density Annual Performance Evaluation
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM
NUMBE
R
DESCRIPTION OF
SUPPLIES/SERVIC
ES
QUANTIT
Y
UNI
T UNIT PRICE AMOUNT
27.00 EA ________________
QUARTERLY NUCLEAR MEDICINE/PER CAMERA
PERFORMANCE EVALUATION; COMPLETED EVERY 3
MONTHS EXCEPT 1/YEAR)
Contract Period: Base POP Begin: 01-20-2025 POP End: 01-19-2026
LOCAL STOCK NUMBER: 0001
9.00 EA ________________
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
LOCAL STOCK NUMBER: 0002
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Base POP Begin: 01-20-2025
6.00 EA ________________
ANNUAL CT PERFORMANCE AND SAFETY EVALUATION
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0003
2.00 EA ________________
ACR PET SYSTEM EVALUATION
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 004
INITIAL ACR CT SYSTEM EVALUATION
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0005
12.00 EA ________________
PHYSICS LECTURES HOURLY
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0006
MEETING ATTENDANCE; RSC, NMS STAFF MEETING, QI
COMMITTEE, ETC. --HOURLY
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0007
50.00 EA ________________
MISCELLANEOUS CONSULTING SERVICE--HOURLY
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0008
7.00 EA ________________
SHIELDING AND INTEGRITY AND ADEQUACY
EVALUATIONS; DOES NOT INCLUDE SOURCE
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0009
NEMA TESTING; PET ACCEPTANCE TESTING (3 DAYS
TESTING ONLY COMPLETED ONCE ABOUT EVERY 4
YEARS)
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0010
Source Transfer for Disposal (per disposal) Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0011
Source Transfer (per source) FOR DISPOSAL (NOT
INCLUDING DISPOSAL FEES AND PACKAGING
MATERIALS)
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0012
3.00 EA ________________
Bone Density Annual Radiation Exposure Survey Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0013
BONE DENSITY ANNUAL PERFORMANCE EVALUATION
Contract Period: Base POP Begin: 01-20-2025
LOCAL STOCK NUMBER: 0014
50.00 EA ________________ ________________
Misc consulting services (hourly) Contract Period: Base POP Begin: 01-20-2025
QUARTERLY NUCLEAR MEDICINE/PER CAMERA
PERFORMANCE EVALUATION; COMPLETED EVERY 3
MONTHS EXCEPT 1/YEAR)
Contract Period: Option 1 POP Begin: 01-20-2026 POP End: 01-19-2027
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
ANNUAL CT PERFORMANCE AND SAFETY EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
ACR PET SYSTEM EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
INITIAL ACR CT SYSTEM EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
PHYSICS LECTURES HOURLY
Contract Period: Option 1 POP Begin: 01-20-2026
MEETING ATTENDANCE; RSC, NMS STAFF MEETING, QI
COMMITTEE, ETC. --HOURLY
Contract Period: Option 1 POP Begin: 01-20-2026
MISCELLANEOUS CONSULTING SERVICE--HOURLY
Contract Period: Option 1 POP Begin: 01-20-2026
SHIELDING AND INTEGRITY AND ADEQUACY
EVALUATIONS; DOES NOT INCLUDE SOURCE
Contract Period: Option 1 POP Begin: 01-20-2026
NEMA TESTING; PET ACCEPTANCE TESTING (3 DAYS
TESTING ONLY COMPLETED ONCE ABOUT EVERY 4
YEARS)
Contract Period: Option 1 POP Begin: 01-20-2026
Source Transfer for Disposal (per disposal) Contract Period: Option 1 POP Begin: 01-20-2026
Source Transfer (per source) FOR DISPOSAL (NOT
INCLUDING DISPOSAL FEES AND PACKAGING
MATERIALS)
Contract Period: Option 1 POP Begin: 01-20-2026
Bone Density Annual Radiation Exposure Survey Contract Period: Option 1 POP Begin: 01-20-2026
BONE DENSITY ANNUAL PERFORMANCE EVALUATION
Contract Period: Option 1 POP Begin: 01-20-2026
Misc consulting services (hourly) Contract Period: Option 1 POP Begin: 01-20-2026
QUARTERLY NUCLEAR MEDICINE/PER CAMERA
PERFORMANCE EVALUATION; COMPLETED EVERY 3
MONTHS EXCEPT 1/YEAR)
Contract Period: Option 2 POP Begin: 01-20-2027 POP End: 01-19-2028
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
ANNUAL CT PERFORMANCE AND SAFETY EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
ACR PET SYSTEM EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
INITIAL ACR CT SYSTEM EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
PHYSICS LECTURES HOURLY
Contract Period: Option 2 POP Begin: 01-20-2026
MEETING ATTENDANCE; RSC, NMS STAFF MEETING, QI
COMMITTEE, ETC. --HOURLY
Contract Period: Option 2 POP Begin: 01-20-2027
MISCELLANEOUS CONSULTING SERVICE--HOURLY
Contract Period: Option 2 POP Begin: 01-20-2027
SHIELDING AND INTEGRITY AND ADEQUACY
EVALUATIONS; DOES NOT INCLUDE SOURCE
Contract Period: Option 2 POP Begin: 01-20-2027
NEMA TESTING; PET ACCEPTANCE TESTING (3 DAYS
TESTING ONLY COMPLETED ONCE ABOUT EVERY 4
YEARS)
Contract Period: Option 2 POP Begin: 01-20-2027
Source Transfer for Disposal (per disposal) Contract Period: Option 2 POP Begin: 01-20-2027
Source Transfer (per source) FOR DISPOSAL (NOT
INCLUDING DISPOSAL FEES AND PACKAGING
MATERIALS)
Contract Period: Option 2 POP Begin: 01-20-2027
Bone Density Annual Radiation Exposure Survey Contract Period: Option 2 POP Begin: 01-20-2027
BONE DENSITY ANNUAL PERFORMANCE EVALUATION
Contract Period: Option 2 POP Begin: 01-20-2027
Misc consulting services (hourly) Contract Period: Option 2 POP Begin: 01-20-2027
QUARTERLY NUCLEAR MEDICINE/PER CAMERA
PERFORMANCE EVALUATION; COMPLETED EVERY 3
MONTHS EXCEPT 1/YEAR)
Contract Period: Option 3 POP Begin: 01-20-2028 POP End: 01-19-2029
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
ANNUAL CT PERFORMANCE AND SAFETY EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
ACR PET SYSTEM EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
INITIAL ACR CT SYSTEM EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
PHYSICS LECTURES HOURLY
Contract Period: Option 3 POP Begin: 01-20-2028
MEETING ATTENDANCE; RSC, NMS STAFF MEETING, QI
COMMITTEE, ETC. --HOURLY
Contract Period: Option 3 POP Begin: 01-20-2028
MISCELLANEOUS CONSULTING SERVICE--HOURLY
Contract Period: Option 3 POP Begin: 01-20-2028
SHIELDING AND INTEGRITY AND ADEQUACY
EVALUATIONS; DOES NOT INCLUDE SOURCE
Contract Period: Option 3 POP Begin: 01-20-2028
NEMA TESTING; PET ACCEPTANCE TESTING (3 DAYS
TESTING ONLY COMPLETED ONCE ABOUT EVERY 4
YEARS)
Contract Period: Option 3 POP Begin: 01-20-2028
Source Transfer for Disposal (per disposal) Contract Period: Option 3 POP Begin: 01-20-2028
Source Transfer (per source) FOR DISPOSAL (NOT
INCLUDING DISPOSAL FEES AND PACKAGING
MATERIALS)
Contract Period: Option 3 POP Begin: 01-20-2028
Bone Density Annual Radiation Exposure Survey Contract Period: Option 3 POP Begin: 01-20-2028
BONE DENSITY ANNUAL PERFORMANCE EVALUATION
Contract Period: Option 3 POP Begin: 01-20-2028
Misc consulting services (hourly) Contract Period: Option 3 POP Begin: 01-20-2028
QUARTERLY NUCLEAR MEDICINE/PER CAMERA
PERFORMANCE EVALUATION; COMPLETED EVERY 3
MONTHS EXCEPT 1/YEAR)
Contract Period: Option 4 POP Begin: 01-20-2029 POP End: 01-19-2030
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
ANNUAL NM/ PET PHYSICIST CAMERA PERFORMANCE
EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
ANNUAL CT PERFORMANCE AND SAFETY EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
ACR PET SYSTEM EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
INITIAL ACR CT SYSTEM EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
PHYSICS LECTURES HOURLY
Contract Period: Option 4 POP Begin: 01-20-2029
MEETING ATTENDANCE; RSC, NMS STAFF MEETING, QI
COMMITTEE, ETC. --HOURLY
Contract Period: Option 4 POP Begin: 01-20-2029
MISCELLANEOUS CONSULTING SERVICE--HOURLY
Contract Period: Option 4 POP Begin: 01-20-2029
SHIELDING AND INTEGRITY AND ADEQUACY
EVALUATIONS; DOES NOT INCLUDE SOURCE
Contract Period: Option 4 POP Begin: 01-20-2029
NEMA TESTING; PET ACCEPTANCE TESTING (3 DAYS
TESTING ONLY COMPLETED ONCE ABOUT EVERY 4
YEARS)
Contract Period: Option 4 POP Begin: 01-20-2029
Source Transfer for Disposal (per disposal) Contract Period: Option 4 POP Begin: 01-20-2029
Source Transfer (per source) FOR DISPOSAL (NOT
INCLUDING DISPOSAL FEES AND PACKAGING
MATERIALS)
Contract Period: Option 4 POP Begin: 01-20-2029
Bone Density Annual Radiation Exposure Survey Contract Period: Option 4 POP Begin: 01-20-2029
BONE DENSITY ANNUAL PERFORMANCE EVALUATION
Contract Period: Option 4 POP Begin: 01-20-2029
Misc consulting services (hourly) Contract Period: Option 4 POP Begin: 01-20-2029
GRAND TOTAL ________________
SECTION C - CONTRACT CLAUSES
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp
(End of Clause)
FAR
Number
Title Date
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE
MAINTENANCE
AUG 2020
52.224-1 PRIVACY ACT NOTIFICATION APR 1984
52.224-2 PRIVACY ACT APR 1984
C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR
INFORMATION SYSTEMS (NOV 2021)
(a) Definitions. As used in this clause—
Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.
Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.
Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).
Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information
(44 U.S.C. 3502).
Safeguarding means measures or controls that are prescribed to protect information systems.
(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:
(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).
(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.
(iii) Verify and control/limit connections to and use of external information systems.
(iv) Control information posted or processed on publicly accessible information systems.
(v) Identify information system users, processes acting on behalf of users, or devices.
(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.
(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.
(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.
(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.
(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external…
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