36C25725Q0036 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 13

0001 671-21-147

Department of Veterans Affairs Temple CTX Contracting (90C) 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

Department of Veterans Affairs Temple CTX Contracting (90C) 1901 Veterans Memorial Dr. Building 171 Temple TX 76504

To all Offerors/Bidders

36C25725Q0036

X

X X

See Continuation Page:

Amendment 0001 for solicitation 36C25725Q0036

Continuation Page:

The purpose of this amendment is to:

1. Incorporate by reference the following clauses:

52.223-2 Reporting of Biobased Products Under Service and Construction

Contracts (May 2024) 52.223-23 Sustainable Products and Services (May 2024)

2. Provide the correct wage determination for this project. Attachment General Decision Number TX20250007 01-03-2025 was issued in error as part of solicitation 36C25725Q0036. It has been replaced with the correct document, Attachment General Decision Number TX20250231 01-03-2025, which is now included with this notice. All references to Attachment General Decision Number TX20250007 01-03-2025 shall be disregarded and replaced with Attachment General Decision Number TX20250231 01-03-2025.

3. Provide revised Section A.7 INSTRUCTIONS TO OFFERORS for solicitation 36C25725Q0036. The revised A.7 INSTRUCTIONS TO OFFERORS provided with this amendment supersedes the previous version of Section A.7. Please use the revision within this document moving forward.

4. Incorporates RFI questions and answers from the site visit conducted on January 23, 2025. See below RFIs Q&A.

5. Site Visit attendance roster is being provided as and attachment to this amendment.

6. All other terms and conditions remain unchanged.

A.7 INSTRUCTIONS TO OFFERORS (Revised)

To assure responsiveness of submitted quotes, offerors shall follow the instructions contained herein. These instructions are designed to ensure the submission of necessary information.

Offerors shall adhere to all solicitation requirements, including terms and conditions, representations and certifications. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Interested offerors shall be solely responsible for all costs associated with this solicitation and its submission.

1. Request for Quote:

a. This is a Request for Quote in accordance with FAR Part 13.

b. It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

c. The Government will award a single contract resulting from this solicitation to the responsive SDVOSB offeror whose offer conforms to this solicitation based on Price and Past Performance.

2. Joint Ventures:

If submitting an offer as a joint venture, a joint venture may be considered eligible if it meets the requirements in 13 CFR part 125.

3. Selection Criteria/Quote Preparation Instructions:

a. Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures.

b. Award will be made based on the following factors:

1) Factor 1 – Past Performance

2) Factor 2—Price

c. Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

1) Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size and complexity. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THE OFFEROR CANNOT PROVIDE A

CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ). Completed PPQs should be submitted directly from your client via email to andres.garcia1@va.gov. If the offeror is unable to contact a client for a project(s) before closing date, the offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

2) Factor 2 - Price: Offerors shall provide pricing as requested in the PRICE/COST SCHEDULE identified within the SF1442.

4. QUOTE SUBMISSION:

Quotes shall be submitted in response to this solicitation. Quotes shall be submitted via email to andres.garcia1@va.gov. Emails are limited to five (5) MB. The quote, in its entirety, shall not exceed two emails (one email for price, and one email for technical/past performance) of 5MB each. Further details on electronic submission are outlined below. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Quotes shall be received by the Time and Date specified in block 13 of the SF 1442 solicitation. There will be no public opening or abstract of offers for this solicitation.

Submit quotes to: andres.garcia1@va.gov. The Email Subject Line Shall include the Solicitation Number and Project Title

It is solely the responsibility of the offeror to ensure the Government receives the quote before or on the exact due date and time set forth in this solicitation and that it complies with the requirements of the solicitation. Below are items of emphasis that offerors tend to miss when submitting offers.

a. Standard Form 1442: Page 2 of the SF1442 shall be completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed.

b. PRICE/COST SCHEDULE: Schedule of Prices/Description shall be completed by the offeror

c. Standard Form 30: Amendment of Solicitation: Offerors shall be solely responsible for monitoring Government’s website https://sam.gov for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments. Page 1 (Item 15A-15C) shall be completed.

d. Bid Bond: Duly executed Bid Bond/Guarantee: IAW FAR 52.228-1 Bid guarantee is required if the bid is expected to exceed $150,000. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. I.A.W FAR 28.106-1 Bonds and Bond related forms, bid bonds shall be provided on form SF 24.

e. Representations and Certifications Clause: Ensure to comply with FAR Clause 52.204-8 Annual Representations and Certifications.

f. SBA SDVOSB: Offerors are required to be registered and certified as a U.S.

Small Business Administration (SBA) Service-Disabled Veteran Owned Small Business (SDVOSB).

g. SAM.gov Registration: Offerors shall have a valid SAM registration in accordance with 52.204-7 52.204-13.

h. VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting: Ensure to comply with FAR Clause 852.219-75.

i. Calculations on Self-Performed Work: Complete the Self-Performed Work Calculations and return with the quote.

j. 52.219-28 Post-Award Small Business Program Representation: (Required if Applicable) If the Contractor does not have representations and certifications in SAM.gov or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor shall complete Section (h) of this clause as applicable.

k. Vets-4212 Forms: Ensure to comply with VETS-4212 requirements.

Note: Failure to comply with the requirements of the solicitation may result in a nonresponsive offer.

5. Other Important Offeror Information:

VHA-Pre-Construction Risk Assessment (VHA-PCRA): A VHA-PCRA is a formal assessment protocol required to identify potential safety risks in the health care facility environment (that evaluates the impacts of construction, renovation, and maintenance) and create mitigation strategies to prevent, reduce or eliminate them prior to the initiation of any construction-related activities. The assessment includes an assessment of potential risks to occupants for air quality, infection prevention and control, utility requirements, noise, vibration and any other hazards applicable to the work. The VHA- PCRA may also include a detailed VHA-Infection Control Risk Assessment (VHA-ICRA) to assess infection-related risks to patients and residents. VHA-PCRA for offer awareness of VA assessed risks and required mitigation(s) that may impact contractor work activities is attached.

VHA-Infection Control Risk Assessment (VHA-ICRA). For those construction activities where the initial infection control review within the VHA-PCRA identifies potential risks of infectious disease transmission affecting the care, treatment or services of patients or residents, a detailed analysis must be conducted using the VHA-ICRA form to document an in-depth infection risk assessment(s) and identification of mitigation actions/activities. A VHA-ICRA is a systematic process, conducted as part of the VHA- PCRA, that determines the level of potential infection risks to patients or residents due to the physical environment throughout the construction and commissioning process and defines controls to reduce these infection related risks. VHA-ICRA for offeror awareness of VA assessed risks and required mitigation(s) that may impact contractor work activities is attached.

RFIs Q&A

Solicitation 36C25725Q0036 Repair and Level Community Living Center Concrete Slab, PROJECT 671-21-147.

CLC Building of Audie L. Murphy Memorial Hospital, 7400 Merton Minter St., San Antonio, TX 78229

Q1. The contract documents show that existing brick walls are to be cleaned. There are some bricks that may need repair. Also, during the foundation repair, some brick and mortar may be compromised. Is the intent to repair the affected areas or only perform cleaning?

ANSWER: Only perform cleaning. Any brick and/or mortar repairs may be addressed as differing site condition.

Q2. The proposed drilled foundation repair shown in the plans does not include the perimeter of the canopy that is connected to the main building. Would it be acceptable to include that perimeter to ensure the proper lifting and stabilization of the foundation? This is to ensure proper lifting and ensure the drainage aspect of the contract documents is met.

ANSWER: The perimeter is approx. 9’ x 26’ (234 sqft) – metal plate transition from covered entrance to existing canopy. The repair area is approx. 4’ x 5’ (20 sqft).

Q3. Is base, sub-base and concrete testing required for the sidewalk?

ANSWER: Yes. A base, sub-base and concrete slump testing is required.

Q4. The existing Resinous flooring shows signs of cracking. It is possible that during the lifting of the slab, the flooring may have cracking and damage, is it the intent of the project to completely redo the existing flooring? If so, can we get specifications on the flooring to ensure proper pricing?

ANSWER: Please follow plans as indicated by the Structural Engineer of Record. The intent is not to completely redo the existing flooring. If there is a case where cracking and damages do occur during the lifting of the slab, then the Engineer COR and Contractor will assess and evaluate the conditions and make a plan to proceed forward while communicating with the proper channels and following the VA processes and procedures.

Q5. Are there any specifications for the sidewalk replacement? Can you provide details on the acceptable sidewalk replacement? Will 4 inch concrete with #3 reinforcement at 18 inches be acceptable?

ANSWER: Yes. 4-inches of concrete w/ #3 reinforcement at 18-inches is acceptable.

Q6. This is a primarily exterior project. Will the requirement for immunizations be required?

ANSWER: Yes. The requirement for immunizations is still required. There is an option to obtain an exemption for medical or religious reasons per VHA DIRECTIVE 1192.01.

Compliance with this directive is a condition of employment.

Q7. What are the daily working hours allowed for construction, and are there any restrictions regarding noise, vibration, or disruption to ongoing VA operations?

ANSWER: The daily working hours is negotiable. Typically, it varies Mon-Fri from 6:00am to 5:00pm. Weekend work and working after hours is also available upon request. There are no other restrictions. The COR and Contractor will work together to monitor ongoing noise, vibrations and other disruptions that may and/or could affect CLC operations. The Engineer COR and Contractor will collaboratively address and correct any issues that may arise during construction.

Q8. Will the CLC facility remain operational during construction? If so, are there specific phasing or containment requirements?

ANSWER: Yes. The CLC facility will remain operational during construction. The CLC main entry/exit point will require a hard containment barrier along the access side of the canopy to prevent any dust from blowing and entering the walking area and main entrance to CLC.

Q9. Are there any site-specific infection control measures beyond the ICRA that the contractor must implement during construction?

ANSWER: Implement dust control measures as this will be the highest concern during construction.

Q10. What is the VA’s approval process and notification timeline for temporary utility shutdowns (electrical, plumbing, medical gas)?

ANSWER: Coordinate with the Engineer COR 10-days in advance with any temporary utility shutdown requests to allow COR enough time to coordinate and schedule shutdowns with the appropriate Maintenance and Operation Engineer Shop.

Q11. Can the VA provide existing underground utility maps or as-built drawings to prevent conflicts during excavation?

ANSWER: Yes, the VA can provide underground utility maps and/or as-built drawings upon request.

Q12. Are there specific requirements for temporary power and water connections, if needed?

ANSWER: Coordinate with the Engineer COR 10-days in advance with any temporary power and water connections.

Q13. Will the VA designate a staging area for contractor equipment and materials, or must materials be stored off-site?

ANSWER: The VA will designate a staging area for contractor equipment and materials onsite nearby the construction area.

Q14. Are there specific ingress/egress routes required for material deliveries and debris removal?

ANSWER: Access the main gate for material delivery and debris removal. A small box truck and/or an equivalent vehicle in size is recommended for transporting material and debris due to tight turn radiuses throughout the VA parking lot.

Q15. Is there a temporary construction office available on-site, or should the contractor plan to provide one?

ANSWER: The contractor should plan to provide a construction trailer as there is no construction offices available on-site. The VA will designate a location on-site for the trailer.

Q16. The SOW requires monthly reporting of demolition debris and recycling. Can the VA clarify the specific format and reporting method for compliance?

ANSWER: Demolition debris and recycling reports will go to our Safety and Occupational Health Section. The reported tickets will get submitted to the Engineer COR on the last day of each month and will be forwarded to the appropriate official in the Safety Section.

Q17. Are there any hazardous material concerns (e.g., lead, asbestos) in the work area that require special handling?

ANSWER: There are no hazardous material concerns.

Q18. Will background checks be required for all contractor personnel? If so, what is the processing time for obtaining security clearance?

ANSWER: Yes. Background checks are required for all contractor personnel. The processing time for obtaining security clearance is 4-6 weeks (approx. 30-45 days). It’s the contractor’s responsibility to complete and submit all documentation requirements in a timely manner to avoid any delays while in processing. Notice to proceed (NTP) will be issued upon all employees being badged and submittal process complete.

STEP 1: Applicant fills out the Data form (for the COR to add the info into the system), OF-306 and depending on the level of access needed may require the Self Cert. Form.

STEP 2: Contractor sends the OF-306, Data and Self Cert. forms to the COR.

STEP 3: The COR sponsors the applicants in USAccess system.

STEP 4: Contractor sets up fingerprint appointment using this link https://portal.usaccess.gsa.gov/scheduler/home/select-activity/find-site/select-time and must notify the COR when fingerprints are completed. Allow 15 working days for completion and delivery of badge after the fingerprints are completed.

*** 2 forms of ID are needed at the fingerprint appointment located on the VA Audie Murphy Campus, Bldg. 5 PIV Office

Q19. Are there escort requirements for workers in patient-sensitive areas?

ANSWER: Yes. Workers will need to be escorted in patient-sensitive areas by the Engineer COR or by an employee from that Service Line (ex. CLC). Coordinate w/ the Engineer COR in advance if a patient-sensitive area needs to be accessed.

Q20. Will contractor personnel require VA-issued ID badges, and what is the procedure for obtaining them?

ANSWER: Yes. VA-issued ID Badges are required to be always worn.

Q21. The provided Wage Determination (TX20250007) lacks clarity on certain classifications.

Can the VA confirm applicable labor categories and missing wage rates?

ANSWER: Incorrect wage determination was provided with original solicitation.

Amendment 0001 will provided the correct wage determination.

Q22. For self-performance calculations under SDVOSB subcontracting limits, should the 15% (general construction) or 25% (specialty trade) self-performed work be calculated based on labor only, or do material costs factor into this percentage?

ANSWER: Labor Only

Q23. Are there allowances for weather delays, or must any extreme weather conditions be absorbed by the contractor?

ANSWER: Extreme weather delays will be addressed I.A.W FAR Clause 52.249-10.

Q24. The concrete specifications in the Construction Specifications reference general VA guidelines but lack site-specific mix requirements. Can the VA confirm:

Required PSI strength for the concrete slab Curing method and duration Reinforcement requirements (rebar or wire mesh)

ANSWER: Refer to Drawing Number S100 under General Notes. All concrete shall be placed in accordance with ACI 302.1R (Refer to Section 6.4). All concrete and reinforcing steel shall meet latest edition of ASTM A-615 and ACI 117 “Standard Tolerances for Concrete Construction and Materials” (Refer to Section 7.1)

• Required PSI strength for the concrete slab – 4,000-psi, Cement Type I/II (Refer to Section 7.1, 1.1.1.B.2 & 1.1.1.b.3.

• Curing method and duration – Proper curing of all concrete surfaces shall be provided by the builder and in accordance with the latest edition of ACI 308, “Standard Practice for Curing Concrete.” If spray-on curing compounds are used, they need to be compatible with subsequent finish applications (Refer to Section 6.5)

• Reinforcement requirements (rebar or wire mesh) – Reinforcing steel shall meet latest edition of ASTM A-615, Grade 60 deformed bars. #3 bars may be Grade 40 (Refer to Section 7.7).

Q25. Are there any long lead-time materials (e.g., specialty coatings, steel reinforcements) that the VA anticipates requiring pre-ordering?

ANSWER: As of lately, there is no long-lead time on materials that the VA is aware of and/or requires pre-ordering.

Q26. What are the required VA inspection hold points before proceeding with critical work (e.g., foundation pouring, structural reinforcement, ADA compliance checks)?

ANSWER: Make it a good practice to always coordinate with the Engineer COR to ensure quality control before moving to the next phase of work.

Q27. Does the VA require any work to be performed in specific phases, or can the contractor execute the work as efficiently as possible?

ANSWER: The contractor will execute the work as efficiently as possible.

Q28. Is there a required concrete cure time before reopening the canopy for public use?

ANSWER: For a 4,000-psi concrete mix Type I or Type II cement, the recommended curing time is 7 days to reach a substantial portion of its strength and 28 days for full cure. The VA recommends the Type II cement and may require a slightly longer curing period (14 days to achieve full strength). The canopy will reopen for public use after the full 28 day curing period has been completed.

Q29. What is the VA’s policy on liquidated damages for delays beyond the 120-day performance period?

ANSWER: There are no liquidated damages. Contract performance delays shall be addressed per each individual situation to determine if it’s a government or contractor delay and addressed accordingly.

Q30. The solicitation states that performance and payment bonds must be submitted within 10 days of Notice of Award. Can the VA confirm if electronic submission is acceptable?

ANSWER: Yes, it is acceptable. Bonds shall also be mailed to the address in the contract award.

Q31. Will the VA accept a surety letter in lieu of the bid bond at the time of proposal submission?

ANSWER: Bid bond shall be provided in the Form authorized for use in FAR Part 28.

Also, refer to FAR Clause 52.228-14 as indicated in the solicitation.

Q32. The Past Performance Questionnaire does not specify a recency requirement for past projects. Should past performance references be within the past 3 years or 5 years?

ANSWER: Refer to section A.7 Instructions to Offerors for past performance and provide your quote accordingly.

Q33. Can subcontractor past performance be submitted, or must all past performance references be from the prime contractor?

ANSWER: Past performance is evaluated for work performed as a prime contractor.

Q34. Are digital signatures acceptable on proposal forms, or do any require original wet signatures?

ANSWER: Digital signatures are acceptable.

Q35. The ICRA states that a dust control plan is required. Should this be submitted with the proposal, or can it be submitted after contract award?

ANSWER: This may be submitted after award. Ensure to account in your quote any work that may be required under ICRA.

Q36. The Safety Plan and Quality Control Plan must be submitted before starting work. Will the VA allow a conditional Notice to Proceed while these plans are under review?

ANSWER: All submittals required before issuance of notice to proceed need to be submitted in accordance with the specifications provided with the solicitation.

FAR

Number

Title Date

52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS

MAY 2024

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

Attachments:

See attached document: General Decision Number TX20250231 01-03-2025.

See attached document: CLC Canopy_Site Visit Sign In Sheet_20250123.