JA - Emergency Steam Leak Repairs.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4

Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C257-25-AP-3130

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C257-25-AP-3130

JOFOC: FY25 - NCO 17 - 2017

1. Contracting Activity:

Department of Veterans Affairs, Regional Procurement Office West, Network Contracting

Office (NCO 17) on behalf of the North Texas Health Care System (NTHCS), 4500 S

Lancaster Rd, Dallas, TX 75216, proposes to enter into a contract on the basis of other than full and open competition to provide labor and materials for the emergency construction services for Steam Leak Repairs.

2. Nature and/or Description of the Action Being Processed:

This procurement is a sole source action for a firm-fixed price (FFP) contract with JADA

Contracting & Construction LLC, located at 42 County Rd. 1142, Bogota, TX 75417. The purpose of this contract is to address an urgent need for repairs related to a steam leak located beneath the sub-basement of Building 2 at 4500 S. Lancaster Road, Dallas, TX 75216.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor will provide all necessary labor, materials, and supervision to repair the insulation and equipment damage caused by a steam leak in the sub-basement of Building #2, located at 4500 S. Lancaster Rd, Dallas, TX 75216. The steam leak has resulted in significant damage to both the building's insulation and its equipment.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( X ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

VHAPG Part 806.3 OFOC Page 2 of 4

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The contractor is required to perform emergency construction services to repair insulation and equipment damage resulting from a steam leak at 4500 S. Lancaster Rd, Dallas, TX

75216. The objective is to restore sustainability, operability, and full functionality to all affected areas. The contract will be awarded for a total of $287,712.70 and will not include any option years. The performance period is set for 30 days following the issuance of the

Notice to Proceed. JADA Contracting & Construction LLC, a registered Service-Disabled

Veteran-Owned Business (SDVOSB), is well-equipped to respond promptly to the damage caused by the steam leak. The company has readily available materials and equipment that can be mobilized for immediate use. This requirement is urgent, as the current condition of the sub-floor in Building 2 poses significant health and safety risks to Veterans, patients, and staff.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The contractor is capable of immediately responding to the steam leak damage and has on-hand materials/equipment that can be procured for immediate use. The steam leak has inflicted significant damage to the insulation and equipment in the sub-basement of Building

2. If not addressed without delay, this situation poses a risk of mold growth within the walls and further deterioration of the equipment. This requirement is urgent, as the current conditions at bldg. 2 are creating hazardous environments for Veterans, patients, and staff.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Based on 38 U.S.C. 8127(c) JADA Contracting & Construction LLC. has been determined to be a responsible source with respect to performance. Additionally, JADA Contracting &

Construction LLC. meets the eligibility requirements in 819.7003 (DEVIATION).

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Market research was promptly conducted utilizing the SBA Quick Market Search and insights from the local Contracting Officer's Representative (COR). The findings revealed several Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) operating in Texas.

However, our priority was to identify a local contractor capable of providing an immediate response. Ultimately, our research identified one SDVOSB in the vicinity that possesses the capacity to execute the necessary repairs without delay. This company is well-positioned to address our emergency requirement swiftly and effectively. It is in the best interest of the

Government to take immediate action and award to the identified SDVOSB. Market research supports this as a sole source award to JADA Contracting & Construction LLC. and will not

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C257-25-AP-3130 be synopsized referencing FAR 6.302-2 Urgent and compelling urgency citing the exception under FAR 5.202(a)(2).

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

JADA Contracting has expressed interest and had a positive response that they could mobilize immediately to complete our urgent requirement, JADA Contracting &

Construction LLC. submitted a proposal of $287,712.70.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Unfortunately, the steam leak was unforeseen and resulted in significant damage to the insulation and equipment in the sub-basement of Building 2. If not promptly addressed, this situation could lead to mold growth within the walls and further deterioration of the equipment. These repairs were not anticipated, creating an unexpected site condition that has rendered the sub-basement of Building 2 at the Dallas VA Medical Center a matter of urgent concern. It is imperative to act swiftly to safeguard the health, safety, and well-being of all veterans and government staff.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the

Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

______8/20/2025____________

Ali Umar Date

Chief, Maintenance and Operations

North Texas VHCS

VHAPG Part 806.3 OFOC Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ 8/20/2025_______________

Rhonda Richardson Date

Contracting Officer

NCO 17

b. One Level Above the Contracting Officer (Required over SAT but not exceeding

$750K): I certify the justification meets requirements for other than full and open competition.

_____________________________ 8/20/2025 ______________

Jennifer Parker Date

Chief, Construction Branch

NCO 17

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