36C25724Q1022_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Mariangie Rios Vazquez mariangie.riosvazquez@va.gov 210-996-8816

PLACE OF PERFORMANCE

7400 Merton Minter Blvd.

San Antonio TX

ADDITIONAL INFORMATION

DESCRIPTION

1. This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5440 Babcock Road Suite 302, San Antonio, TX 78240.

2. The requirement is for Acute Care Bed Systems & Support Systems in support of the South Texas Area of Operations. See DRAFT Statement of Work and Salient Characteristics for additional details.

3. If this is a Service your business can provide, please respond to this Notice by 4:00 PM Central Time on Wednesday, October 2, 2024.

4. The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response. b. Please note that VA is particularly interested in determining the availability of Small Business that can provide this service. c. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Responses should include:

(1) Business Name

(2) Business Address

(3) Point of Contact - Name - Phone Number - E-mail Address

(4) SAM UID Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(8) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable

(9) GSA/FSS Contract Number if applicable All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

6. Send responses to Bobby Thornton at bobby.thornton@va.gov and Mariangie Rios Vazquez at mariangie.riosvazquez@va.gov.

DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

Description

SPECIFICATION/STATEMENT OF WORK

SPECIALTY BED SYSTEMS AND SUPPORT SURFACES (RENTAL/PURCHASE)

SOUTH TEXAS VAMC

I. Purpose: Bed Fair/Vendor Fair/Industry Day The purpose of this notice is to provide the South Texas VA Medical Center with continuous rental of specialty beds providing inpatient treatment ordered by clinical staff. The South Texas VA Medical Center is seeking vendors who can satisfy the requested need of SPECIALTY BED SYSTEMS AND SUPPORT SURFACES (RENTAL/PURCHASE) and are invited to showcase their SPECIALTY BED SYSTEMS AND SUPPORT SURFACES (RENTAL/PURCHASE) IAW the below specification on Wednesday 10/03/2024 from 9:00AM – 2:00PM for Specialty Bed Fair.

This bed fair will be located at 7400 Merton Minter San Antonio, TX 78229.

II. Objectives With respect to each specialty bed, an overview of this SOW will include the following goals and objectives the VAMC has a need to continuously rent specialty beds for the medical treatment of inpatients indicated by the appropriate clinician at the South Texas VA Medical Center. SPECIALTY BED SYSTEMS AND SUPPORT SURFACES (RENTAL/PURCHASE) will be rented by the day for as many days as the clinician sees the patient’s need for specialty bed usage for wound care and to maintain skin integrity.

III. Scope, Tasks, or Requirements The South Texas VA Medical Center located at 7400 Merton Minter San Antonio, Tx 78229 requires the contractor to furnish all necessary labor, bed repairs, bed replacements, materials, supplies, equipment, and transportation to provide rental delivery, set-up, take-down, and pick-up of specialty beds. The service will comply with all terms, conditions, provisions, schedules, and specifications of this upcoming solicitation. The contract period will be for a base period beginning January 17th, 2025, through September 30, 2025, with the addition of four option periods. Total of five (5) years.

All equipment and rental services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

General scope of the work is that the contractor will perform at the South Texas VA Medical Center is to have a certified and/or licensed technician to deliver, set-up, repair and/or replace, pick-up specialty rental beds in a timely manner. It is expected that all requested specialty beds meet the inspection criteria of the VAMC BioMed Department.

The types of specialty BED SYSTEMS AND SUPPORT SURFACES (RENTAL/PURCHASE) required by this VA facility include standard size and bariatric size specialty air beds. Contractor will also provide the necessary attachments and supplies needed to operate each specialty BED SYSTEM AND SUPPORT SURFACES (RENTAL/PURCHASE).

The standard size specialty air beds specifications and salient features as follows:

Salient Characteristics Rental of medical specialty beds and surfaces as needed for patients who are subject to or having existing wounds or skin breakdown and have special needs which can only be met with the use of special beds or mattresses. These beds and/or mattresses are used at Audie L. Murphy Division, Kerrville Division, Community Living Center (CLC), Spinal Cord Injury Center, and Progressive Care Unit. ALL bed types below are required, must be able to provide the following:

Acute Care Bed System with Integrated Support Surface Must provide an integrated therapeutic bed system that helps address important safety and skin integrity concerns in Critical, High Dependency and Medical-Surgical Units.

• Integrated therapy surface with four zone pressure redistribution, rapid inflation, constant low pressure, deflation in head and seat zones

• Features Nurse turn, continuous lateral rotation (at least 20 degrees), pulsation, and alternating pressure. • Microclimate management surface (or optional cover)

• Provides offload or redistribution of pressure to assist in the reduction of pressure ulcers and or bedsores to support individual patient needs.

• Surface options to support active and reactive therapies.

• Adjustable frame to support to various Fowler, Trendelenburg, Reverse Trendelenburg (at least 12 degrees), and Cardiac Chair positions.

• CPR control provides simultaneous activation of CPR mode to the support surface and frame.

• Built-in scales provide continuous, accurate weight monitoring without having to move the patient. • Transportation mode maintains the cell pressures of the support surface equalize to provide patient support for at min 12 hours.

• Frame provides for battery backup in the event of a power failure or transport of patient, wheel locking device, and zero transfer gap.

Technical Requirements Factor 1: Dimensions Length: Min 80” -84” to adjust for patient height

Variable Fluidization Therapy with Patient Sit-Up

• Variable fluidization helps improve patient comfort and reduce the risk of dehydration.

• Two built-in side steps provide convenient patient access.

• Vertically lifted side rails provide easy access to the patient even in compact spaces.

• Pause function enables the caregiver to easily stop fluidization to provide nursing care.

• Supports offload/redistribution of pressure to assist in the reduction of pressure ulcers/bedsores.

• Alarm System for bed exit with smart alarms with auditory as well as visual alerts.

• Built-in scales provide continuous, accurate weight monitoring without having to move the patient.

• Advanced breathable medical fabric helps maintain skin integrity by keeping it cool and dry while serving as an effective barrier to fluid and bacteria.

• Bed heater with adjustable temperature to maintain target comfort.

• Support surface and/cover that can be easily cleaned or replaced that will allow the patient to be easily repositioned, as well as reduce strain to the healthcare worker by reducing friction and shearing forces.

• Accommodates accessories such as rehabilitation positioning devices such as arm slings, lifts, etc.

• Wheels that are easily accessible during transport and have a locking mechanism.

• CPR controls activate this mode quickly and with ease.

Technical Requirements Factor 1:

Dimensions: 36.5”H x 37”W x 89”L Factor 2:

Maximum pt. weight 250 lbs.

Bariatric System with Power Drive and Support Surface Options Must provide power-assisted transportation for bariatric patients helps reduce the risks associated with bariatric patient handling and transportation by enabling a single caregiver to safely transport a bariatric patient throughout the healthcare facility or hospital. Must have automatic brakes - when the Run switch or Accelerator switch is released, the system will stop, and the brakes are automatically engaged to prevent further movement.

• Battery-powered operation powers the drive wheels and bed frame functions for up to 2 hours.

• Single caregiver operation makes it easy to use.

• Two-handed controls are designed to facilitate greater control and movement.

• Multiple safety features help prevent unauthorized start up.

• Variable speed controls provide customized resident/patient transportation.

• Integrated horn provides an audible alert during transportation.

• Easy maneuvering with a minimal turning radius enables driving up ramps and down inclines.

• Audible low battery alarm alerts the caregiver to plug the bed into the mains power supply.

Technical Requirements Factor 1: Width Can expand to at least 48” Factor 2: Length 80” to at least 86”

Factor 2: Weight:

Max resident/patient weight: up to 1000 Lbs.

Factor 3: Electrical Voltage: 115V Frequency: 60 Hz Power Cord length: 10’, hospital grade

Factor 4: Warranty Must have at least a one-year warranty

Bariatric Support Surfaces Support Surface - Bariatric air surface Support Surface - Atmos air bariatric foam surface

• A non-power dynamic surface

• Durable waterproof moisture vapor permeable cover which provides multidirectional stretch capabilities to reduce skin shear and friction.

• Microclimate management cover (optional)

Technical Requirements Factor 1: Dimension Variable width and length 34”- 48” wide 80-86” length

Factor 2: Weight Weight cap max 1000lbs

Auto Prone Therapy System Auto Prone Therapy System - the only automated system that allows caregivers to deliver multiple intervals of prone therapy over an extended time. By automating this process, the Auto Prone Therapy System can help manage patient-handling risks associated with manual prone options.

• Fully Automated Therapy System: Allows a single caregiver to safely prone a patient at the touch of a button.

• Provides prone therapy and has been clinically demonstrated to help improve oxygenation, protect against ventilator induced lung injury, and decrease mortality.

• Provides advanced kinetic therapy (bilateral rotation up to 62 degrees) has been clinically demonstrated to improve oxygenation and reduce the risk of VAP.

• Integrated Tube Management System: Helps prevent entanglement and separation during rotation between supine and prone positions.

• Hand Control Unit: Allows the caregiver to monitor lines and tubes during rotation to and from the prone position for enhanced patient safety.

• Digital Therapy Meters: Allow caregivers to easily track daily and cumulative therapy time.

• Built in digital scale accurate to +/- 1%

• CPR Functions (touchscreen or manual)

Technical Requirements Factor 1: Dimensions Length (with accessories and bumpers): 93" min /101" max Width: 41” Height (to patient surface): 35" min /46" max Height (to top of hoop): 51" min /62" max

Factor 2: Weight Maximum recommended patient weight: 350 lbs. Minimum recommended patient weight: 88 lbs.

Factor 3: Weight Total unit weight: 1,240 lbs.

Auto Prone Therapy System – Support Surface Provides multiple pulmonary and skincare therapies, significantly improving patient care while helping to reduce the overall costs and length of stay at the healthcare facility or hospital. The clinical advantage for achieving positive pulmonary outcomes.

• Special cushions help cradle the head in the prone or side-lying position.

• Pelvic and thoracic cushions help raise the body to facilitate necessary diaphragm movement.

• Sectional pressure adjustments allow surface to be customized for anatomical differences.

• Advanced breathable medical fabric offers excellent moisture vapor permeability, to create the optimum skin microclimate while serving as an effective barrier against fluid and bacteria.

Technical Requirements Factor 1: Weight Max recommended patient weight: (at least) 350 Lbs.

Factor 2: Electrical Voltage: 115V Max electrical leakage: <100Microamps

Replacement Surface Options

• Support surface with microclimate management

• Microclimate management coverlets (optional)

• A micro air-loss function is designed to dehumidify the air surrounding the cells and aid in reducing heat build-up.

• Bed incorporates five Heelguard cells, which help to redistribute pressure at the vulnerable heel area.

• An advanced microprocessor system in the pump regularly assesses patients’ individual needs with self-set technology, designed to control the mattress pressure in both active alternating and reactive constant low-pressure therapy modes.

• CPR control, designed for easy, one-handed operation, provides rapid deflation of the mattress to assist with resuscitation procedures. Rapid deflate within 15 seconds at head end

• Permanently inflated U-shaped cells in the torso section are designed to increase stability and to aid with transfer off and on the surface.

• The pump provides a direct power connection for the coverlet, offering advanced microclimate management (optional)

• Transport mode allows the cell pressures of the mattress equalize to provide patient support for up to 12 hours.

• Power cable management feature to reduce trailing.

Technical Requirements Factor 1: Dimension 80 x 34 x 8 in

Factor 2: Weight Max Patient weight 550

Factor 3: Mode of Operation of the Pump Alternate, Auto-Firm, Continuous Operating Cycle time at least 10 minutes

Sources Sought Notice