S06 36C25724Q0980 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

519-24-4-644-1747

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25724Q0980

08-28-2024

X

X X

See CONTINUATION Page

X 1

The purpose of this amendment is to publish revised Price/Cost Schedule, revised SOW (changes highlighted in yellow) and questions received and their answers. Quotes remain due by 12PM CDT 09-04-2024.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Monitoring, maintenance and repair of Continuous Water Monitoring

System.

Contract Period: Base POP Begin: 09-30-2024 POP End: 09-29-2025

1.00 YR

TBD by Government Monitoring equipment Repairs.

Not-To-Exceed Line Item. This is an estimated amount that may increase of decrease depending on repairs needed. This Line Item must be approved by the Government POC/COR prior to any work performed.

Contract Period: Base POP Begin: 09-30-2024

1.00 JB __________________ __________________

Continuous Water Monitoring System.

Contract Period: Base POP Begin: 09-30-2024

Base Year Only

System.

Contract Period: Option 1 POP Begin: 09-30-2025 POP End: 09-29-2026

Not-To-Exceed Line Item. This is an estimated amount that may increase of decrease depending on repairs needed. This Line Item must be approved by the Government POC/COR prior to any work performed.

Contract Period: Option 1 POP Begin: 09-30-2025 POP End: 09-29-2026

System.

Contract Period: Option 2 POP Begin: 09-30-2026 POP End: 09-29-2027

Not-To-Exceed Line Item. This is an estimated amount that may increase of decrease depending on repairs needed. This Line Item must be approved by the Government POC/COR prior to any work performed.

Contract Period: Option 2 POP Begin: 09-30-2026 POP End: 09-29-2027

System.

Contract Period: Option 3 POP Begin: 09-30-2027 POP End: 09-29-2028

Not-To-Exceed Line Item. This is an estimated amount that may increase of decrease depending on repairs needed. This Line Item must be approved by the Government POC/COR prior to any work performed.

Contract Period: Option 3 POP Begin: 09-30-2027 POP End: 09-29-2028

System.

Contract Period: Option 4 POP Begin: 09-30-2028 POP End: 09-29-2029

Not-To-Exceed Line Item. This is an estimated amount that may increase of decrease depending on repairs needed. This Line Item must be approved be the Government POC/COR prior to any work performed.

Contract Period: Option 4 POP Begin: 09-30-2028 POP End: 09-29-2029

GRAND TOTAL __________________

STATEMENT OF WORK

1. Background: The West Texas VA HCS is currently out of compliance with VHA Directive

1061 (2), PREVENTION OF HEALTH CARE-ASSOCIATED LEGIONELLA DISEASE AND

SCALD INJURY FROM WATER SYSTEMS dated February 16, 2021, which necessitates the use of a continuous monitoring system. The directive states that the incoming potable water entering each building must be monitored for pressure, temp, PH and biocide levels. Currently the facilities have been found to have unacceptable levels of Legionella in the water system which requires remediation and an upgrade to the current system.

2. Scope of Work: The contractor shall provide all equipment, supplies, material, and labor necessary for the installation, monitoring and servicing of a Continuous Monitoring System (CMS). This includes all chemicals required, calibration services, training, procedures, maintenance and repairs for the installation and servicing of a continuous monitoring and Biocide Injections system for our buildings water supply. This will also include routine testing of the domestic water parameters for each of the facilities.

3. Installation: The contractor shall install the Continuous Monitoring System at the WTVAHCS in the designated buildings and locations. (See Attachment A.)

WTVAHCS, 300 West Veterans Blvd, Big Spring, TX 79720, an acute care medical campus comprised of multiple buildings, each served by a separate cold water and hot water system:

o Bldg 1, Main Facility - Basement will have a monitoring, secondary feed system and ultrasonic flow meter installed. A feed panel will be used for the secondary injection site with a pump for hot and cold o Bldg 2, Boiler Plant – Pump Room Building 2 will have a portable injection/monitoring feed system.

o Bldg 18, Domiciliary – Mechanical Room will have monitoring panels and ultrasonic flow meters installed as well as injection points for hot and cold o Bldg 25, Small Cottage – Mechanical Room will have monitoring panels and ultrasonic flow meters installed as well as injection points for hot and cold o Bldg WT, Water Tower - This is where the primary disinfection/injection system will be placed and have two flowmeters installed for monitoring and treatment going both in and out.

o Municipal water supplied by City of Big Spring Water District o Flow rates and water usage for the campus buildings are unknown

4. Monitoring: Contractor will perform site visits on a monthly basis to ensure the proper operation of the System. The contractor shall monitor the pressure, PH, temp and biocide level for each building and provide output signals to VA staff for monitoring and trending capabilities or suitable applications. Provide electronic copies of service reports within ten calendar days of service.

A. Building Supply Monitoring and Biocide Injection: At each building supply, provide a continuous monitoring system and Biocide Injection with the abilities to measure the following parameters and expected ranges.

Temperature: 40°F to 150°F pH: 6.0 to 9.0

Dissolved solids: 100 to 500 mg/L

Hardness

Biocide residual level: Chlorine Dioxide 0.3mg/L – As Needed

B. Building Distribution System Monitoring: Provide a continuous monitoring system and Biocide Injection at representative points of the buildings’ cold and hot water distribution systems.

Biocide residual level: Chlorine Dioxide 0.3mg/L – As Needed

Temperature: 40°F to 150°F

Big Spring Locations:

o Bldg 1, Main Facility - Basement o Bldg 2, Boiler Plant – Pump Room o Bldg 18, Domiciliary – Mechanical Room o Bldg 25, Small Cottage – Mechanical Room o Bldg WT, Water Tower o Municipal water supplied by City of Big Spring Water District

C. Emergency Remediation: The Contractor must provide all equipment, supplies, material, and labor to perform emergency remediation if required using either Thermal Eradication or Shock Chlorination. Contractor will respond within one (1) working day of the receipt of service request from the medical center(s) to ensure proper operation and calibration of equipment and oversee the remediation. The method of remediation will be decided in consultation between the COR and the Contractor with the COR having final approval. In the event emergency remediation is necessary, Contractor will submit a quote to the COR for approval prior to any work being done. If approved, a modification will be awarded to allow for the emergency remediation.

D. Reporting: The contractor shall provide:

i. Weekly monitoring report.

ii. Provide electronic copies of service reports within ten calendar days

5. Maintenance and Calibration: The contractor shall repair, calibrate equipment, verify chemical inventory, and respond within one (1) working day of a service request from the medical center(s).

6. Hazmat: The contractor will provide a list of chemicals and Safety Data Sheets for the chemicals used to maintain the CMS. The contractor will comply with all VA requirements for the storage, use and management of any chemicals used to maintain the system.

7. Parking: It is the responsibility of the Contractor’s personnel to park only in designated parking areas. The WTVAHCS shall not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

8. Government Furnished Property: The VA will not provide any government furnished property for the execution of this contract.

9. Hours of Operation: Routine maintenance and service work under this contract shall be performed during normal business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excluding Federal holidays unless the Contracting Officer or Contracting Officer’s Representative (COR) approves schedules other than normal duty hours.

A. The installation of the CMS and Biocide Injections will be coordinated with the COR and scheduled after normal working hours and on the weekends.

B. Work will not be performed on the Federal Holidays listed below.

New Years' Day

Martin Luther King Jr. Day

Presidents' Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans’ Day

Thanksgiving Day

Christmas Day

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S.

Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

10. Type of Contract: Firm-fixed-price contract.

11. Security Requirements: Contractor employees will need to get access badges from the VA Police Service located on the ground floor, main facility prior to conducting business, installation, or training functions. Contractors are required to abide by all facility requirements in regard to screening and masking requirements.

All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. The Contractor is to coordinate with the COR to obtain the I.D. badge from the Police Service. The Contractor is to provide a list of personnel who shall be performing the service.

12. Information Security and Privacy: Vendor will not have access to information deemed to be “VA sensitive information”. The certification and accreditation (C&A) does not apply. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Consistent with the requirements of 38 U.S.C.

5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

13. Records:

i. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

ii. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

iii. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

iv. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

v. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

vi. The Government Agency owns the rights to all data/records produced as part of this contract.

vii. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

viii. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fac, etc.] or state of completions [draft, final, etc.]

ix. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation of unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S. C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the Agency records schedules.

x. Contractor is required to obtain the contracting officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive ad proprietary information.

(1) Federal Records related to this policy, regardless of medium, shall be created, maintained, and dispositioned in accordance with the VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS) or other NARA-approved records schedule, if applicable.

(2) Federal Records shall be stored per the National Archives & Records Administration (NARA) Facility Standards for Records Storage, as described in 36 Code of Federal Regulations (CFR) 1234.

References:

VHA Directive 6300, Records Management

VHA Directive 6300.01, Records Management Continuous Readiness Review and Remediation

VHA Records Control Schedule (RCS) 10-1

NARA Facility Standards for Records Storage, 36 CFR 1234

Attachment A

CONTINUATION PAGE

RFQ 36C25724Q0980 Big Spring Continuous Water Quality Monitoring

Amendment 0002 Questions and Answers

Q1: Please confirm the primary biocide used by your municipality.

A1: Chlorine Dioxide

Q2: B.2 Statement of Work: Section 1 states “each building must be monitored for pressure, temp, pH and biocide levels.” Section 4 calls for the measurement of Dissolved solids: 100 to 500mg/L. Please confirm the need to continuously monitor TDS as it is not a requirement of Directive 1061.

A2: We do not need to monitor this and will remove as a requirement. See revised

SOW.

Q3: B.2 Statement of Work: Section 2 states “for the installation of a continuous monitoring and Biocide Injections system”. The Biocide Injection system is referenced again in Section 4 paragraphs A and B. Monitoring and secondary disinfection systems are very separate components. To price a secondary disinfection system you must provide, at a minimum, flow rate and water usage for each building.

Please confirm whether you are requesting the installation of a secondary disinfection system, and if so, please provide the necessary information and add it to the pricing schedule.

If a secondary disinfection system is not required, then please specify whether you are requesting the installation of biocide injection sites for any possible shock chlorination.

A3: We are just asking for a primary disinfection system that continuously monitors the levels with pumps and a secondary injection point. The system must be able to inject and monitor at the same time.

Water Tower: This is where the primary disinfection/injection system will be placed and have two flowmeters installed for monitoring and treatment going both in and out.

Building 2 will have a portable injection/monitoring feed system, and the DOM/small house will have monitoring panels and ultrasonic flow meters installed as well as injection points for hot and cold.

Main: Basement of building 1 will have a monitoring, secondary feed system and ultrasonic flow meter installed. A feed panel will be used for the secondary injection site with a pump for hot and cold.

Flow rates and water usage for the campus buildings are unknown.

Q4: B.2 Statement of Work: Section 4 paragraph C states “The Contractor must provide all equipment, supplies, material, and labor to perform emergency remediation if required…”

Will this be accomplished with a separate PO, or will you add a line item to the pricing schedule to allow for this service?

A4: In the event emergency remediation is necessary, Contractor will submit a quote to the COR for approval prior to any work being done. If approved, a modification will be awarded to allow for the emergency remediation. SOW revised accordingly.

Q5: Page 5, section 4 Monitoring. The statement is made that pressure will be monitored: “The contractor shall monitor the pressure, PH, temp and biocide level for each building…” Pressure of what? This appears to be an oversight or error. Can the government please clarify?

A5: Pressure does not need to be monitored. See revised SOW.

Q6: Page 6, section 4, C. How many Emergency remediation events are estimated to be required every year?

A6: Number of emergency remediation events is unknown. See A4.

Q7: Will the VA consider adding Emergency Remediation as a CLIN for each year with the unit being a single remediation event?

A7: No, LIN will not be added. In the event emergency remediation is necessary, Contractor will submit a quote to the COR for approval prior to any work being done. If approved, a modification will be awarded to allow for the emergency remediation.

Q8: Will the VA consider stating the number of Emergency Remediation events to be bid for each year of the contract to establish a Not To Exceed amount for this service?

A8: See A7.

Q9: Will the VA consider stating the number of Service Calls to be bid for each of year of the contract to establish a Not To Exceed amount for this service?

A9: Yes, VA will add a NTE LIN for service calls to each year of the contract. See revised Price/Cost schedule.

STATEMENT OF WORK