36C25724Q0565.docx
DOCX document 31 KB Posted
- Attached to
- H258--Medical Physics Services Federal contract opportunity
- Solicitation number
- 36C25724Q0565
About this file
This document is a Sources Sought Notice from the Department of Veterans Affairs (VA) Central Texas Veterans Health Care System (CTVHCS) soliciting information for medical physics services.
The VA is seeking diagnostic medical physics services to support the VA North Texas Health Care System, including performing annual quality assurance testing on all diagnostic imaging equipment, consulting services for the radiation safety office, and initial installation testing for new equipment. The services required must meet standards set by regulatory bodies such as the Nuclear Regulatory Commission, Mammography Quality Standards Act, The Joint Commission, and the VA National Health Physics Program. The VA is interested in responses from qualified companies or individuals, including information on company size, past experience, and certifications such as Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB). Responses are due by April 26, 2024. A solicitation is not currently available, but will be announced on the Contract Opportunities website at a later date.
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Sources Sought Notice
| SUBJECT* |
| Medical Physics Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 76504 |
| SOLICITATION NUMBER* |
| 36C25724Q0565 |
| RESPONSE DATE/TIME/ZONE |
| 04-26-2024 11AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 25 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| H258 |
| NAICS CODE* |
| 541690 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504
POINT OF CONTACT*
Rafael Rodriguez
PLACE OF PERFORMANCE
| ADDRESS |
| VA North Texas HCS |
4500 S Lancaster Rd
Dallas Texas
| POSTAL CODE |
| 75216 |
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://vaww.centraltexas.va.gov/ |
| URL DESCRIPTION |
| Intranet Central Texas |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Rafael.Rodriguez2@va.gov |
| EMAIL DESCRIPTION |
| CO's e-mail |
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
This not a request for quotes; the Government is seeking information for market research purposes only.
The Contractor shall provide all personnel, transportation, equipment (including the ACR phantoms necessary for quality assurance testing) and software to provide diagnostic medical physics services in support of the Veterans Affairs North Texas Health Care System (VANTHCS) by performing the following tasks:
| • | Task 1: Annual quality assurance testing of all diagnostic x-ray and imaging equipment (to include MRI). See Attachments A for list of equipment. These lists are subject to change as equipment is replaced and new locations are opened for clinical services with new equipment. Linear Accelerator On-Board Imager (OBI), Cone Beam Computed Tomography (CBCT) for patient dose. [TJC, NHPP] |
| • | Task 2: Annual quality assurance testing of mammography equipment. Recertification of equipment when required. [MQSA] |
| • | Task 3: Required physics testing of diagnostic x-ray and imaging equipment following repairs that could affect patient dosimetry and/or image quality, as needed. [TJC, NHPP] |
| o | Please use the following assumptions to make a bid on this task. Cost to provide physics testing within two days of notification by RSO following major repair for: |
| CT unit | |
| Full Field Digital Mammography unit | |
| Mammography reading workstation | |
| Radiography unit | |
| R&F unit | |
| Dental unit |
| • | Task 4: Consulting services to support the VANTHCS Radiation Safety Office. |
| o | Consulting services include but are not limited to: |
| Attend appropriate VANTHCS committee meetings (i.e., Radiation Safety Committee, CT Protocol Committee, Fluoroscopy Safety Subcommittee, Patient Dosimetry Subcommittee) on a quarterly or as needed basis. [TJC] | |
| Review of VANTHCS overall technical quality assurance program for diagnostic x-ray and imaging equipment. [NHPP] | |
| Perform patient dose evaluations, including fetal exposures, as needed and maybe on an urgent basis. When applicable, the Radiology Service QA ADPACs will ensure proper redaction of the patient’s PHI (i.e., when imaging studies are needed for dose evaluation) | |
| Perform personnel occupational dose evaluations, as needed. | |
| o | Please use the following assumptions to make a bid on this task. Cost to provide 4 hours per month of consulting services. |
| • | Task 5: Initial installation quality assurance testing of all new diagnostic x-ray and imaging equipment (to include MRI) on an as needed basis. See Attachment B for list of equipment. This list is subject to change. [NHPP] |
| • | Task 6: Initial installation quality assurance testing of new mammography equipment on an as needed basis. [MSQA] |
| • | Task 7: Complete structural shielding design plans for the installation of new diagnostic x-ray and imaging equipment at VANTHCS. This task is to be completed on an as-needed basis in cases where the structural shielding design plan is not addressed by VANTHCS Engineering Service. [TJC, NHPP] |
| • | Task 8: Complete radiation protection surveys to verify the adequacy of installed shielding for new and/or refurbished rooms or replacement of equipment. [TJC, NHPP] |
| • | Task 9: Written reports signed by the diagnostic medical physicist documenting the shielding design calculations and acceptance testing of the structural shielding. Written reports signed by the diagnostic medical physicist documenting the quality assurance testing, including a summary of methods, instruments used, measurements and deficiencies identified, for all diagnostic x-ray and imaging equipment. Each written report will identify the x-ray and/or imaging equipment using the following information at a minimum: VANTHCS EE number and the equipment’s location (VANTHCS facility, building, and room number). The Contractor shall provide two (2) copies of the physicist report to the RSO and the Chief of Biomedical Services within thirty days of completion of the work. The report may be in electronic format. [TJC, NHPP] |
| • | Task 10: Deficiencies or non-conformances which represent unsafe conditions shall be reported to the RSO immediately. Verbal reports must be provided after testing so that VANTHCS will know that equipment can be immediately put into use. |
| • | Task 11: Twenty-four (24) hour emergency response time on unanticipated and/or emergent equipment needs. |
The diagnostic medical physics services will include all x-ray and imaging equipment at VANTHCS facilities, including Dallas VA Medical Center, Fort Worth VA Outpatient Clinic, Sam Rayburn Memorial Veterans Center in Bonham, Plano VA Outpatient Clinic, Garland VA Medical Center, Tyler Broadway VA Clinic, and Grand Prairie VA Clinic. Other VANTHCS facilities may be added to this list if and/or when x-ray and imaging equipment are added to existing and new facilities. All quality assurance testing reports, mammography equipment performance evaluations reports, shielding designs, and radiation protection surveys shall be submitted to the VANTHCS Radiation Safety Office for review and approval subsequent to the completion of all testing, calibration and surveys of the equipment, facilities and procedures. The reports shall identify all items of noncompliance and include general and specific recommendations for correcting any items of noncompliance. The North American Industry Classification System (NAICS) is 541690- Other Scientific and Technical Consulting Services, Service Code (PSC) is H258- Equipment and Materials Testing- Communication, Detection, and Coherent Radiation Equipment.
Responses to this notice shall include company/individual name, size status for the above reference NAICS code, a service capability statement, SAM Entity Unique Identifier (EUI), DUNS Number, address, point of contact and examples of similar facilities to which similar services have been provided to. Contractors should provide information on whether they are certified SDVOSB, VOSB, Hub zone, 8(a), women-owned concern. If standard company brochures will be provided as a response to this Source Sought, ensure that additional information tailored to this notice is included.
A solicitation is not currently available. If a solicitation is issued, it will be announced on the Contract Opportunities website https://sam.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the response to this announcement. Contractors must be registered in System for Award Management (SAM), see internet site: https://www.sam.gov for information about registration.
Specific areas to be addressed in capability packages submitted by respondents are as follows:
The Diagnostic Medical Physicist who performs the work at NTVHCS shall meet the following education, certification, and qualification standards:
Qualifications. Prior to commencing work, all contractor employees shall meet certain criteria to perform work under this contract as a Diagnostic Medical Physicist. Contractor employees shall meet certain criteria to perform MRI quality assurance testing under this contract as a MR Scientist, if the contractor employee does not meet the criteria for Diagnostic Medical Physicist. Qualification documents must be submitted as part of the bid to the Contracting Officer and be approved by the RSO or his/her designee. All qualifications are subject to review by the VANTHCS Chief of Staff and approval by the VANTHCS Facility Director. VANTHCS requires a copy of qualifications documents for each individual who will perform work at a VANTHCS facility, and VANTHCS must give approval that the individual meets the qualifications before VANTHCS will allow that individual to perform work on x-ray and imaging equipment at VANTHCS.
Diagnostic Medical Physicist:
The Diagnostic Medical Physicist who performs the work at VANTHCS shall meet the following education, certification, and qualification standards:
| • | Hold a Master’s Degree in Medical Physics, Health Physics or a related field. |
| • | Hold current Board Certification by the American Board of Radiology (ABR) or American Board of Medical Physics (ABMP). Appropriate subfield is Diagnostic Medical Physics for ABR certification and Diagnostic Imaging Physics for ABMP certification. |
| • | Licensed by the State of Texas as a Professional Medical Physicist |
| • | Meet all NRC, ACR, MQSA, FDA and TJC requirements for a qualified diagnostic medical physicist, |
| • | Has ten years of experience providing diagnostic medical physics services, following board certification by either ABR or ABMP |
| • | In addition, for MRI testing, have performed evaluations of at least 6 MRI systems under the direction of a Qualified Medical Physicist or MR Scientist. |
2. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); Provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each.
3. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner?
4. If you are in GSA, please provide schedule and contract number.
Responses to this notice must be submitted via email to Rafael.Rodriguez2@va.gov no later than April 25, 2024 at 10:00 AM CT. No telephone inquiries will be accepted.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
| *= Required Field |
| Sources Sought Notice |
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Sources Sought Notice
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