36C25724Q0408_1.docx

36C25724Q0408

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Janice Malbon janice.malbon@va.gov

PLACE OF PERFORMANCE

Dallas VAMC

4500 S Lancaster Rd.

Dallas TX

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

549-24-2-096-0299 36C25724Q0408 02-29-2024 Janice Malbon 210-6946319 03-12-2024 3:00 pm

CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 X X 811210 $34 Million N/A X 36C549 Department of Veterans Affairs Dallas VAMC 4500 S Lancaster Rd.

Dallas TX 75418-4059 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 See CONTINUATION Page Contractor to supply Maintenance/Service Medical Equipment per the attached Statement of Work.

All questions must be submitted by 03/01/24 by 9:00 am CST.

Submit questions to janice.malbon@va.gov See CONTINUATION Page X X X James C Easley Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 James C Easley Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

General: The contractor shall provide all required services including repairs, preventative maintenance, labor, travel, and parts for the medical instruments and equipment located at the Dallas VA Medical Center. Sam Rayburn Memorial Veterans Center, and Fort Worth VA Outpatient Clinic, are all part of the VA North Texas Healthcare System (VANTHCS). The medical equipment must be serviced by the contractor to maintain proper function and meet VA standards.

Description of Work: The contractor shall provide all parts and materials, labor, and travel-related expenses for all repairs – not routine to preventative maintenance – on government-owned general surgical instruments, laparoscopic instruments, rigid endoscopes, flexible endoscopes, surgical cameras, and surgical power equipment listed in the Equipment Description section of the contract. All services performed shall be per the original equipment manufacturer’s (OEM) specifications. All parts must be certified new from the original manufacturer.

Equipment Description:

Please see “Additional Equipment Description Information” page for list of equipment that is expected to be serviced by the contractor.

Service Coverage:

· Contractor shall provide a Clinical Director certified to administer a CEU Program and Sterile Processing Service (SPS) Certification Program at the Dallas VA Medical Center to include care, handling, and sterilization protocols for general surgical instruments, laparoscopic instruments, rigid endoscopes, flexible endoscopes, surgical cameras, and surgical power equipment.

· Contractor shall provide a report to include quality measures, management systems, cost effectiveness, decontamination process, SPS prep/pack process, SPS sterilization process, SPS storage, SPS Infection Control (IC) measures, SPS water quality, SPS process transportation, training and education, OR (Operating Room) surgical instrument handling practice, Durable Medical Equipment (DME) protocols and information systems.

· Contractor shall provide OR Bed Pan Replacement

· Contractor will provide occasional medical equipment de-installation services for equipment to include, but not limited to, fixed x-ray and fluoroscopy equipment. Current on-site equipment manufacturers include Siemens, Toshiba, GE Healthcare, Philips Healthcare

· Contractor shall provide removal services of ceiling-mounted patient lifts which includes the patient lift unit, rails, and mounting equipment.

· Contractor shall disassemble, diagnose, assemble, clean, and/or test general surgical instruments, laparoscopic instruments, rigid endoscopes, flexible endoscopes, surgical cameras, and surgical power equipment.

· The Contractor shall notify the COR of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract.

· The Contractor will provide repairs with a 1-hour response time via a phone call and 4-hours for onsite calls.

· Emergency turnaround time will be 24 hours. Non-emergent turnaround time will be 48 hours.

· Loaner equipment when needed shall be provided at no cost to the VA (including loaner equipment fees or shipping costs) and Contractor will maintain a 4 hour pick up response time.

· The Contractor shall provide laser welding when needed at no cost to the VA.

Hours of Performance: Delivery shall occur Monday through Friday 8:00 AM to 5:00 PM CST for all issues requiring corrective maintenance, and Monday through Friday 8:00 AM to 5:00 PM CST for all periodic maintenance. There will be 24/7 telephone support.

Period of Performance:

Base year: 04/05/2024 – 04/04/2025 Option year 1: 04/05/2025 – 04/04/2026 Option year 2: 04/05/2026 – 04/04/2027 Option year 3: 04/05/2027 – 04/04/2028 Option year 4: 04/05/2028 – 04/04/2029

Dates as specified unless contract award passes these dates. Then the first date of performance will start the day of the award.

Check in Requirements: The Field Service Engineer must report to the Biomedical Engineering Department to obtain a badge and sign in with the Biomedical Engineering Service before work begins. Submit any mobile media devices that would be used on the system to a virus scan. Upon completion of work, the Field Service Engineer must report to the Biomedical Engineering Service to sign out and brief Biomedical Staff, or Supervisor if Biomedical Staff is unavailable, concerning the completion of service. At the end of the briefing Field Service Engineer will return the badge and sign out in the Biomedical Engineering Department.

Parts: The Contractor shall furnish all parts as necessary to maintain the equipment, covered by this contract, in accordance to federal standards. The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied shall be of the current manufacturer and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer upon request.

Test Equipment: Upon request of the COR or the Contracting Officer, the Contractor shall provide a copy of the current Calibration Certification of all test equipment that is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards.

Documentation: Contractor shall furnish a detailed field service report upon completion of work to Biomedical Staff in the Biomed Department. Payment will not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information:

· Type, model, System ID, and serial number (s) of all equipment on which maintenance was performed

· Total time spent performing maintenance.

· Detailed narrative description of the services required

· Copies of all test reports

· Complete list of parts replaced (when applicable)

· Date and time the repair/support was completed

The service report shall itemize every item in the specification. Each item shall state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work performed concerning the items. Included will be a list of new parts used and recommended future repairs.

Places of Performance:

Department of Veterans Affairs Dallas VA Medical Center 4500 S. Lancaster Road Dallas, Texas 75216

Sam Rayburn Memorial Veterans Center 1201 E. 9th St.

Bonham, TX 75418

Fort Worth VA Outpatient Clinic 2201 SE Loop 820 Fort Worth, TX 76119

Contracting Officer Representatives: Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

Information Technology Security Requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required.

Security Statement: Sensitive VA information is contained within the systems covered by this contract.

Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that have been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations. In accordance of with Directive 6500, Information Security Program, September 2007 The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties for abuse of information.

During onsite service, the Vendor shall be chaperoned by VA Personnel. However, the vendor shall not be issued a User ID/Password.

Non-volatile memory devices, working or non-working, shall NOT be removed from the VA Medical Center Dallas until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media.

The vendor will not have remote access to complete the repair(s) and preventive maintenance.

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be per VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S.

to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data

- General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

GENERAL RULES OF BEHAVIOR

a. Rules of Behavior are part of a comprehensive program to provide complete information security. These rules establish standards of behavior in recognition of the fact that knowledgeable users are the foundation of a successful security program. Users must understand that taking personal responsibility for the security of their computer and the information it contains is an essential part of their job.

b. The following rules apply to all VA contractors. I agree to:

(1) Follow established procedures for requesting, accessing, and closing user accounts and access. I will not request or obtain access beyond what is normally granted to users or by what is outlined in the contract.

(2) Use only systems, software, databases, and data which I am authorized to use, including any copyright restrictions.

(3) I will not use other equipment (OE) (non-contractor owned) for the storage, transfer, or processing of VA sensitive information without a VA CIO approved waiver, unless it has been reviewed and approved by local management and is included in the language of the contract. If authorized to use OE IT equipment, I must ensure that the system meets all applicable 6500 Handbook requirements for OE.

(4) Not use my position of trust and access rights to exploit system controls or access information for any reason other than in the performance of the contract.

(5) Not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the COTR or ISO. If I am allowed or required to have a local administrator account on a government-owned computer, that local administrative account does not confer me unrestricted access or use, nor the authority to bypass security or other controls except as expressly permitted by the VA CIO or CIO's designee.

(6) Contractors’ use of systems, information, or sites is strictly limited to fulfill the terms of the contract. I understand no personal use is authorized. I will only use other Federal government information systems as expressly authorized by the terms of those systems. I accept that the restrictions under ethics regulations and criminal law still apply.

(7) Grant access to systems and information only to those who have an official need to know.

(8) Protect passwords from access by other individuals.

(9) Create and change passwords in accordance with VA Handbook 6500 on systems and any devices protecting VA information as well as the rules of behavior and security settings for the particular system in question.

(10) Protect information and systems from unauthorized disclosure, use, modification, or destruction. I will only use encryption that is FIPS 140-2 validated to safeguard VA sensitive information, both safeguarding VA sensitive information in storage and in transit regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA.

(11) Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA information. I will contact the COTR for policies and guidance on complying with this requirement and will follow the COTR's orders.

(12) Ensure that the COTR has previously approved VA information for public dissemination, including e-mail communications outside of the VA as appropriate. I will not make any unauthorized disclosure of any VA sensitive information through the use of any means of communication including but not limited to e-mail, instant messaging, online chat, and web bulletin boards or logs.

(13) Not host, set up, administer, or run an Internet server related to my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA unless explicitly authorized under the contract or in writing by the COTR.

(14) Protect government property from theft, destruction, or misuse. I will follow VA directives and handbooks on handling Federal government IT equipment, information, and systems. I will not take VA sensitive information from the workplace without authorization from the COTR.

(15) Only use anti-virus software, antispyware, and firewall/intrusion detection software authorized by VA. I will contact the COTR for policies and guidance on complying with this requirement and will follow the COTR's orders regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with VA.

(16) Not disable or degrade the standard anti-virus software, antispyware, and/or firewall/intrusion detection software on the computer I use to access and use information assets or resources associated with my performance of services under the contract terms with VA. I will report anti-virus, antispyware, firewall or intrusion detection software errors, or significant alert messages to the COTR.

(17) Understand that restoration of service of any VA system is a concern of all users of the system.

(18) Complete required information security and privacy training, and complete required training for the particular systems to which I require access.

Privacy

a. Contractors and any subcontractors must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996. This includes both the Privacy and Security Rules published by the Department of Health and Human Services (HHS).

b. As required by HIPAA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities, Veterans Health Administration (VHA). In accordance with HIPAA, the contractor may be required to enter into a Business Associate Agreement (BAA) with VHA.

c. Business associates must follow VHA privacy policies and practices when applicable. All contractors and business associates must receive privacy training annually.

d. For contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA.

e. For contractors and business associates who are granted access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training or other VHA approved privacy training. Proof of training is required upon request.

Records Management Statement:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Medical Center Dallas and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the VA Medical Center Dallas or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Medical Center Dallas. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Medical Center Dallas control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Medical Center Dallas guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA Medical Center Dallas policy.

8. The Contractor shall not create or maintain any records containing any non-public VA Medical Center Dallas information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VA Medical Center Dallas owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Medical Center Dallas shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

(End of Supplemental Requirement)

Additional Equipment Description Information The contractor must be able to disassemble, diagnose, assemble, clean, and test the following equipment:

Disassemble, Diagnose, Assemble, Clean, Test Services

FLEX BIOPSY CHANNEL - SMALL

FLEX BIOPSY CHANNEL - LARGE

FLEX BIOPSY CHANNEL

FLEX BENDING SECTION REPAIR

FLEXIBLE SCOPE SERVICE - BENDING RUBBER

FLEXIBLE SCOPE SERVICE - ANGULATION

FLEXIBLE SCOPE SERVICE - ANGULATION

FLEXIBLE SCOPE SERVICE- ETO VALVE

FLEXIBLE SCOPE SERVICE- ETO VALVE

FLEXIBLE SCOPER SERVICE - EYE PIECE

FLEXIBLE SCOPER SERVICE - EYE PIECE

FLEXIBLE SCOPER SERVICE - EYE PIECE

FLEXIBLE SCOPER SERVICE - EYE PIECE

FLEXIBLE SCOPER SERVICE - EYE PIECE

FLEXIBLE SCOPE SERVICE - FLUID INVASION

FLEXIBLE SCOPE SERVICE - FLUID INVASION

FLEXIBLE SCOPE SERVICE - FLUID INVASION

FLEXIBLE SCOPE SERVICE - IMAGE BUNDLE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SERVICE - INSERTION TUBE

FLEXIBLE SCOPE SESRVICE -KNOBS

FLEXIBLE SCOPE SESRVICE -KNOBS

FLEXIBLE SCOPE SESRVICE -KNOBS

FLEXIBLE SCOPE SESRVICE -KNOBS

FLEXIBLE SCOPER SERVICE - LIGHT GUIDE BUNDLE

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE CONNECTOR

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE CONNECTOR

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE CONNECTOR

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE CONNECTOR

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE CONNECTOR

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE TUBES

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE TUBES

FLEXIBLE SCOPE SERVICE - LIGHT GUIDE TUBES

FLEXIBLE SCOPE SERVICE -NOZZLE

FLEXIBLE SCOPE SERVICE -NOZZLE

FLEXIBLE SCOPE SERVICE - OBJECTIVE LENS

FLEXIBLE SCOPE SERVICE - OBJECTIVE LENS

FLEXIBLE SCOPE SERVICE - OBJECTIVE LENS

FLEXIBLE SCOPE SERVICE - OBJECTIVE LENS

FLEXIBLE SCOPE SERVICE -OVERHAUL

FLEXIBLE SCOPE SERVICE -OVERHAUL

FLEXIBLE SCOPE SERVICE - SUCTION CHANNEL

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

FLEXIBLE SCOPE SERVICE - VIDEO CONTROL HEAD

DISASSEMBLE, DIAGNOSE, ASSEMBLE, CLEAN, TEST

ACHROMAT

APERATURE

EYEPIECE

FIBER/GLASS CONE

LENS CAP

OCULAR LENS

OBJECTIVE LENS

PRISM/K-PRISM

ROD LENSE

SAPPHIRE WINDOW

WINDOW

SHAFT AND FIBERS

IMAGE GUIDE

MISCELLANEOUS

LAP NEEDLE HOLDERS

LAP DISSECTORS

LAP GRASPERS

LAP HOOK ELECTRODES

LAP SUCTIONS

RESECTOSCOPE

SNAKE RETRACTOR

BOOKWALTER BED CLAMPS

FLEXIBLE GRASPERS

OPTICAL BIOPSY FORCEPS

OPTICAL DEFLECTOR

LAP PRESTIGE GRASPERS

LAP PRESTIGE GRASPERS

LAP SUCTION/CAUTERY

NEEDLE HOLDERS

LAP HANDLE ASSEMBLIES

GEISTER CV NEEDLE HOLDERS

CV PUNCHES

CV GRASPERS

DEFIB PADDLES

MONOPOLAR FORCEPS

BIPOLAR FORCEPS

VAGINAL SPECULUM

ENT/ARTHO FORCEPS

LAP GRASPERS - PLASTIC HANDLE

LAP CLIP APPLIER

LAP CHOLE FORCEPS

LAP HANDLE

SHEATH

LAP SPOON

LAP CAUTERY IRRIGATOR

LAP RIGHT ANGLE

LAP BIOPSY FORCEPS

LAP MARYLAND

KLEPPINGER INSERT

AUTOCLAVE RESTORATION - FLASH (SMALL)

AUTOCLAVE RESTORATION - MEDIUM

AUTOCLAVE RESTORATION - HI-VAC, LARGE

INSTRUMENT WASHER CLEANING

AUTOCLAVE CART CLEANING

CART WASHER CLEANING

The contractor must be able to service the following medical equipment/instruments listed in the following three (3) tables in accordance with the terms set in the “Service Coverage” section of the contract:

RING FORCEPS

TISSUE FORCEPS

MICRO FORCEPS

TC SCISSORS

SUPERCUT SCISSORS

MICRO SCISSORS

CV NEEDLE HOLDERS

MICRO NEEDLE HOLDERS

CV NEEDLE HOLDERS- DIAMOND DUST

HAND HELD RETRACTORS

CHISEL, OSTEOTOME, GOUGE

CURETTE, BONE / TISSUE

ELEVATOR

ARTHO KNIFE

RONGEUR

KERRISON

LIDS

GASKET

CV-140/160

CV-180/190

COUPLERS

HTU

XENON

LED

OLYMPUS 190

BUR GUARDS

KEELER

CARDIAC

IR8004 IMAGE 1 F3 "FOCUS" INTEGRATED COUPLER

IR8005 IMAGE 1 H3-FA AUTOCLAVABLE INT/COUPLER

IR8006 IMAGE 1 H3-ZA OPTIC ZOOM/AUTO INT/COUPLER

AR-3210 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0001 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0003 AUTOCLAVABLE C-MOUNT

AR-3210-0007 AUTOCLAVABLE C-MOUNT INLINE

AR-3210-0018 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0029 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0031 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0023 AUTOCLAVABLE W/ INTEGRATED COUPLER

AR-3210-0025 AUTOCLAVABLE C-MOUNT

AR-3210-0021 AUTOCLAVABLE C-MOUNT

AR-3210-0022 AUTOCLAVABLE C-MOUNT 0 DEGREE

AR-3210-0026 AUTOCLAVABLE C-MOUNT 0 DEGREE

AR-3210-0030 AUTOCLAVABLE C-MOUNT

AR-3210-0032 AUTOCLAVABLE C-MOUNT

ANY 3 CCD

IMP1310/1320

IMP-1330 INVISIO DIRECT COUPLER

IMP-1340 INVISIO RIGHT ANGLE

ED3

7210257 370 AUTOCLAVABLE

CAMERA HEAD

72200090 460 NON-AUTOCLAVABLE

CAMERA HEAD

72200092 470 AUTOCLAVABLE CAMERA HEAD

72200561 560 NON-AUTOCLAVABLE CAMERA HEAD

72203967 LENS AUTOCLAVABLE

IM3332 AUTOCLAVABLE CAMERA HEAD, CARTRIDGE

IM 4120 HD AUTOCLAVABLE HEAD, EYECUP

IM4121 HD AUTOCLAVABLE CAMERA HEAD, EYECUP

IM4131 HD AUTOCLAVABLE

UROLOGY CAMERA HEAD

IM8120 HD AUTOCLAVABLE CAMERA HEAD, EYECUP

IM8121 HD AUTOCLAVABLE CAMERA HEAD, CARTRIDGE

IM8123 HD AUTOCLAVALBE UROLOGY CAMERA HEAD

HEAD SHELL REPLACEMENT

OTV-S5

OTV-S5 W/ INTEGRATED COUPLER

OTVS6

OTVS6WC

OTVS6A

OTV-S7H-N/NA , OTV-S7H-1N/1D/1NA

OTV-S7H-1D-F08E/L08E (THIN)

OTV-S7H-1NA-10/12E 10/12Q

OTV-SP1H-NA-10/12 E/Q 3CCD

OTV-S7PROH-HD 10/12 E/Q

OTV-S7PROH-HD-L08E (THIN)

CH-S190-08-LB HD CAMERA HEAD

CH-S190-XZ-E/Q 3CCD HD AUTOCLAVABLE

20212034 TELECAM ONE CHIP C-MOUNT PAL

20212130 TELECAM ONE CHIP W/

INTEGRATED ZOOM NTSC

20210130 TELECAM ONE CHIP W/

INTEGRATED ZOOM PAL

20212131/32 TELECAM SINGLE CHIP

W/ INTEGRATED NTSC

20210131/32 TELECAM SINGLE CHIP

W/ INTEGRATED PAL

20212140 TELECAM

AUTOCLAVABLE W/ ZOOM NTSC

20212040 TELECAM AUTOCLAVABLE W/ ZOOM PAL

20262130 DCI II SINGLE CHIP CAMERA HEAD

20221130 TRICAM 3-CHIP W/ INTEGRATED ZOOM NTSC

20221137 TRICAM 3 CHIP PENDULUM HEAD

20221139 TRICAM 3 CHIP PENDULUM HEAD

20221140 TRICAM AUTOCLAVABLE CAMERA HEAD

22220130 IMAGE 1 S3 3-CHIP CAMERA HEAD

22220140 IMAGE 1 A3 C-CHIP AUTOCLAVABLE

22220053 IMAGE 1 HD H3-ZI INLINE

22220054 IMAGE 1 HD H3-M COVIEW

22220055 IMAGE 1 HD H3-Z 3-CHIP FULL HD

22220056 IMAGE 1 HD H3-P PENDULUM

22220150 IMAGE 1 HD H3 CAMERA HEAD

22220160 IMAGE 1 HD H3 CAMERA HEAD

22220161 IMAGE 1 HD H3-FA W/ INTEGRATED COUPLER

22220061 IMAGE 1 HD H3-ZA OPTICAL ZOOM/AUTOCLAVABLE

22260131 IMAGE 1 D1 CAMERA HEAD

TH100 IMAGE 1S HD H3-Z OPTICAL

ZOOM

TH101 IMAGE 2S HD H3-ZI W/ COUPLER

TH 102 IMAGE 1S HD H3-Z FI OPTICAL ZOOM

TH 103 IMAGE 1S H3-P W/ BEAMSPLITTER

TH104 IMAGE 1S H3-ZA OPTICAL ZOOM/AUTOCLAVABLE

TH110 IMAGE 1S HX 1 CHIP FULL HD

TH111 IMAGE 1S HX-P 1 CHIP FULL HD PENDULUM

TH112 IMAGE 1S HX-FI 1 CHIP FULL

TH113 IMAGE 1S HX-P FI 1 CHIP

688A

777/780/782/810/882/888/988

988A

1088-210-105 3-CHIP CAMERA C-MOUNT

1088-710-122 3-CHIP CAMERA C-MOUNT INLINE

1088-310-130 3-CHIP CAMERA W/

INTEGRATED COUPLER

1188-210-105 3-CHIP CAMERA C-MOUNT

1188-310-130 3-CHIP CAMERA W/

1188-410-105 3-CHIP

AUTOCLAVABLE C-MOUNT

1188-710-122 3-CHIP C-MOUNT

INLINE

1288-210-105 3-CHIP CAMERA C-MOUNT

1288-310-130 3-CHIP CAMERA W/

1288-710-122 3-CHIP C-MOUNT

INLINE

1488-210-105 3-CHIP CAMERA C-MOUNT

1488-310-130 3-CHIP CAMERA W/ INTEGRATED COUPLER

1488-610-122 3-CHIP CAMERA W/ INTEGRATED COUPLER

1488-710-122 3-CHIP CAMERA C-MOUNT INLINE

1488-210-105 3-CHIP CAMERA HEAD C-MOUNT

1488-310-130 3-CHIP CAMERA W/ INTEGRATED COUPLER

1588-610-122 3-CHIP CAMERA W/

1588-710-105 3-CHIP CAMERA C-MOUNT INLINE

1688-210-105 3-CHIP CAMERA HEAD C-MOUNT

1688-610-122 3-CHIP CAMERA

700-410-105 3-CHIP CAMERA HEAD

SOAK CAP ASSEMBLY ONLY

NON AUTOCLAVE 3 CCD

85550.975 HD AUTOCLAVABLE W/

HEAD SHELL REPLACEMENT

NON AUTOCLAVE 1 CCD

NON AUTOCLAVE 3 CCD

AUTOCLAVABLE 1 CCD

AUTOCLAVABLE 3 CCD

20° 50K DRILL

20° NEURO DRILL

OSCILLATING SAW

RECIPROCATING SAW

SAGITTAL SAW

POWER MAX SHAVER

POWER MAX ELITE SHAVER

MIDAS REX

MIDAS REX LEGENDS

XOMED STRAIGHT SHOT

MAGNUM

18-96200

XOMED STRAIGHT SHOT

MAGNUM II

18-97200

MICRO MAX