S05 RFQ Amendment 0001 QA CTVHCS Elevator PMRS Redacted.pdf

RFQ 36C25724Q0285 CTVHCS Elevator PMRS

Amendment #1 Questions and Answers

Q1: What company is currently providing the services at each location?

A1: The current contract was awarded to Johnson Danforth and services both locations.

Q2: What is the contract number? Are the requirements staying the same from the previous contract?

A2: Contract number is 36C25719P0690. Per PWS, requirements are not the same as previous contract.

Q3: The contract doesn't specify repairs/replacements for obsolete components. Is the contractor responsible for covering the cost of parts that are no longer manufactured by the original equipment manufacturer?

A3: Yes, contractor is responsible for covering the cost of parts that are no longer manufactured by the original equipment manufacturer.

Q4: Callbacks during weekends are billable. If an emergency request is made during a weekday in overtime hours, would it be considered billable?

A4: Yes, per not to exceed line items.

Q5: The maintenance requirements do not state a full-time resident mechanic is needed, but it will be necessary. Can we propose an alternate reduced maintenance schedule based on the contractor's recommendations?

A5: Contractor is responsible to maintain Temple and Waco elevators. How this is managed is up to the Prime Contractor.

Q6: Gray market prevention is specified for medical equipment or supplies. Should this also be applied to elevator parts?

A6: Per paragraph 1.3.1 of the PWS, no remanufactured or gray market items will be accepted.

Q7: Are we to dispose/abate of any asbestos, lead, mold or other hazardous material as part of this project? If so, provide appropriate hazardous material site survey report.

A7: No abatement required.

Q14: The scope of work mentions annual and semi-annual testing, while Texas state code requires only an annual QEI test. Please clarify the requirement for semi-annual testing and the need for a third-party inspector.

A14: QEI test is an annual requirement and PWS has been revised (see attached highlighted in yellow). Third party inspector is only required for annual inspections.

Q15: As per the Solicitation scope of work, third-party inspections must be conducted by an independent party. Would Otis Elevator personnel not be considered third-party inspectors?

A15: Third-party inspections must be conducted by an independent third-party of the prime contractor’s choosing.

Q16: Who is responsible for the inspector fees, the VA or the contractor?

A16: Prime contractor.

Q17: Also, is the maintenance company expected to perform the labor portion of the inspection, or is a different company brought in for this?

A17: Third-party inspections must be conducted by an independent contractor for annual inspections. Per 1.7 of PWS maintenance prime contractor shall perform all

PMIS.

Q18: The contractor is responsible for correcting violations found after inspection. What if the violations are due to negligence by individuals not associated with the contractor?

A18: Cost to repair violations due to natural disasters, vandalism, negligence, or misuse by persons other than the contractor are not the responsibility of the prime vendor. Please refer to paragraph 1.8 of the PWS.