Amendment 36C25724Q0019 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

10-17-2023

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25724Q0019

10-17-2023

X

X X

1PM on 10-18-2023

X 1

The purpose of this amendment is to provide a response to questions.

Additionally, in accordance with block 11 of this amendment, the response due time/date has been extended.

The new response due time/date is 1PM Central Time on 10-18-2023.

Contractors shall complete sections 8 and 15 of this amendment and submit a copy by the due time/date. Failure to provide a completed copy will be grounds for removal from further consideration for award.

See continuation pages for Questions & Answers along with a revised Statement of Work.

CONTINUATION PAGE

Question & Answer

Amendment 0001

Question:

The RFQ states the contractor should:

• Have their own laboratory to perform the monitoring, testing, and reporting of airborne concentrations of lead, and provide proper documentation that persons performing the analysis have been judged proficient by successful participation within the last year in the National Institute for Occupational Safety and Health (NIOSH) Proficiency Analytical Testing (PAT) Program.

• The laboratory shall be accredited by the American Industrial Hygiene Association (AIH A), and the Contractor shall provide the AIHA documentation along with the date of accreditation/reaccreditation. The chosen lab must have at least 5 years of experience in polarized light microscopy (PLM).

• The analytic laboratory used by the contractor to analyze the samples shall be AIHA accredited for asbestos PAT and approved by the VA prior to the start of the project.

Laboratories that are AIHA Accredited typically do not perform the actual testing/monitoring. So, I am confused if we are able to use an accredited third-party lab to analyze the samples or if the lab must also perform the sampling.

It is considered by the State of Texas to be a conflict of interest to do both.

Answer:

The government concurs and has attached a revised Statement of Work. The revised language can be found at Section 5 and is highlighted.

B.2 STATEMENT OF WORK

1. SCOPE:

The purpose of this contract is for the Contractor to assure quality, adhere to specifications, resolve problems, prevent contamination from spreading beyond regulated areas, and assure clearance after projects are completed.

In addition, the Contractor’s responsibilities shall include performing final inspections and testing to determine whether a regulated area or building has been adequately decontaminated. All air monitoring done by the Contractor shall be accomplished using Point Count Method (PCM)/Transmission Electron Microscopy (TEM).

The Contractor shall provide an In-House Certified Industrial Hygienist (CIH) and Industrial Hygiene Technician (IHT) certified in the State of Texas as required for the VA North Texas Health Care System (VANTHCS) locations listed below. The Contractor shall also provide the Government with professional IH (Industrial Hygienist) services as needed for project support and for semiannual visual re-inspections. The Contractor must be certified to complete at least 51% of the work identified within the SOW.

The Contractor shall provide all necessary labor, materials, equipment, and supervision to perform services, including but not limited to, evaluating air and bulk samples for asbestos, mold, and lead in accordance with federal, state, and local laws, VHA Directive 2010-036, and with the VA (Veterans Affairs) Master Specifications. The Contractor shall analyze and perform Dental Water Testing in accordance with VA and Manufacturer standards. The Contractor shall provide bulk and air sampling for positive identification of asbestos-contaminated elements (ACE), asbestos-containing material (ACM), mold, and lead.

This contract shall run concurrently with a similar contract for abatement services, and the IH services Contractor shall provide services in support of the abatement of ACE, ACM, mold, and lead. The IH services Contractor shall also provide relevant support services during projects, throughout all project phases: investigation, design, construction, and final clearance. Service on this contract shall include on- call IH services, emergency on-call services, and semiannual inspections.

VANTHCS Locations to be serviced during this contract:

• VA Medical Center, 4500 S. Lancaster Road, Dallas, TX 75216

• Fort Worth Outpatient Clinic, 2201 SE Loop 820, Fort Worth, TX 76119

• Fort Worth Vet Center, 6620 Hawks Creek Ave, Westworth Village, TX 76114

• Sam Rayburn Memorial Center, 1201 E. 9th Street, Bonham, TX 75418

• VA Community Resource and Referral Center, 101 New York Ave, Fort Worth, TX

• Store Front Office, Ervay Street, Dallas, TX

• VISN 17 Heart of Texas Health Care Network, 2301 E. Lamar Blvd, Suite 650, Arlington, TX 76006

• Dallas Vet Center, 8610 Greenville Ave. Suite 125, Dallas, TX 75243

• Arlington Tarrant County Vet Center, 3337 W Pioneer Pkwy, Pantego, TX 76013

• Mesquite Dallas County Vet Center, 502 West Kearney, Suite 300, Mesquite, TX 75149

• Tyler Outpatient Clinic, 7916 S Broadway Ave, Tyler, TX 75703

• VA PACT Clinic, 4243 S Polk St, Dallas, TX 75224

• Fort Worth Homeless Vet Center, 1518 E. Lancaster, Fort Worth, TX 76116

• Homeless Veterans Service of Dallas, 4504 Bronze Way, Dallas, TX 75236

• Herzog Center, 4900 S. Lancaster Rd, Dallas, TX 75216

• Plano Outpatient Clinic, 3804 W 15th Street, Plano, TX 75075

• Garland VA Medical Center, 2300 Marie Curie Blvd, Garland, TX 75042

• To include all facilities located within VANTHCS and any additional facilities added during the duration of this contract.

2. TASKS:

2.1. Non-Emergency On-Call Industrial Hygiene Services

The Contractor shall furnish all necessary labor, materials, sampling, equipment, and supervision for IH Services required for ACE and ACM abatement work in accordance with federal, state, and local laws and with the VA Master Specifications. The Contractor’s IH services shall be requested by the Contracting Officer’s Representative (COR), through the Contracting Officer (CO) in the form of a written task order specifying the type, timeframe, and quantity of removal.

Non-emergency requests for IH services shall be completed within 10 calendar days from the date of task order award and shall be completed during normal duty hours: Monday- Friday 7:00am - 4:30pm. The Government will retain a contractor to perform abatement as required by the VA Master Specifications. The IH services Contractor shall review and advise the Government on technical and procedural adequacy of all abatement project submittals and other contract documentation, monitor and inspect the abatement contractor's work, perform necessary sampling during removal work, and provide all other IH services associated with ACE, ACM, mold, and lead abatement or removal work, as well as Dental Water Testing in accordance with VA and Manufacturer standards.

The Contractor shall establish background levels before abatement begins by collecting background samples, and the Contractor shall retain these samples for possible TEM analysis. The Contractor shall perform continuous air monitoring, inspection, and testing outside regulated areas during actual abatement work to detect any faults in regulated area isolation and any adverse impact on surrounding areas due to abatement activities.

The Contractor shall perform, in the presence of a VA representative, final inspection and testing of decontaminated regulated areas after abatement is completed to certify compliance with all regulations and VA requirements/specifications listed in this SOW. The Contractor shall issue a certificate of decontamination for each regulated area and project report. The IH Contractor shall monitor and log daily activity of the abatement contractor in accordance with VA and Occupational Safety Health Administration (OSHA) specifications.

2.2. Emergency On-Call Services

The Contractor shall furnish all necessary labor, materials, sampling, equipment, and supervision for IH Services required for ACE and ACM abatement work in accordance with federal, state, and local laws and with the VA Master Specifications. The Contractor’s IH services shall be requested by the Contracting Officer’s Representative (COR), through the Contracting Officer (CO) in the form of a written task order specifying the type, timeframe, and quantity of removal.

Emergency service requests will be limited in nature and will apply to only a fiber release of ACM, ACE, mold, or lead. The Contractor shall arrive on-site no later than 6 six hours after task order award by the CO, and the Contractor shall complete emergency IH service requests within 24 hours of task order award. IH services for these types of projects include background air sampling, air monitoring during abatement, and final air sample clearances using TEM method. The IH services Contractor shall review and advise the Government on technical and procedural adequacy of all abatement project submittals and other contract documentation; monitor and inspect the abatement contractor's work; perform necessary sampling during removal work; and provide all other Industrial Hygiene Services associated with ACE, ACM, mold, and lead abatement or removal work. The Contractor shall monitor and log daily activity of the abatement contractor in accordance with VA and OSHA specifications.

2.3. Semiannual Re-Inspection

The Contractor shall perform a visual re-inspection and condition assessment of building materials, which shall be used to update the present hazardous material inspection report regarding the presence/absence and condition of ACE and ACM in various buildings at VANTHCS. In approximately 6- month intervals, a task order may be issued for this work to be performed. The re-inspections and condition assessments shall be done in compliance with the Asbestos Hazard Emergency Response Act (AHERA) Regulations.

The Contractor shall obtain bulk samples of all areas containing ACE and ACM and provide bulk sample analysis for verification.

The Contractor shall only be paid for the actual number of samples that have been analyzed under a Polarized Light Microscope (PLM). All coordination and scheduling of asbestos assessment work shall be done through the VA Industrial Hygienist. The contractor shall notify the COR a minimum of 5 business days in advance of the inspections for access to specific buildings and areas.

3. DELIVERABLES:

3.1. Report Requirements

Asbestos test results shall be reported in units of fibers per cubic centimeter (f/cc). All laboratory analysis reports shall be signed by the laboratory technician and provided to the VA. Upon completion of work, the Contractor shall provide the VA with final clearance inspection documentation along with clearance air monitoring results. The final clearance checklist shall include all requirements of the Environmental Protection Agency (EPA) final clearance.

a) The contractor shall use a Government approved form to record all known, assumed, and suspected ACE and ACM. The equivalent form must contain all portions required by the AHERA Act (Physical Assessment, Hazard Assessment, and Damage Potential).

b) Any areas that appear to have substantial damage which may lead to exposure shall be reported to the COR as soon as possible, and the Contractor shall review the site with the COR.

c) A separate report is required for each site. The Contractor shall submit two paper copies of each report.

d) The Contractor shall submit a preliminary draft report for Government approval ninety (90) calendar days prior to the Government-established deadline.

e) Upon receipt of approval from the Government, the Contractor shall submit the final revision within thirty (30) calendar days.

f) In detail, the Contractor must include the quantities and conditions discovered during the survey process and incorporate tables that summarize areas, quantities, and conditions on a floor-by-floor and room-by-room basis.

g) After approval of the paper draft report, the Contractor shall submit the survey report for each site on a compact disc (CD) using the current version of Microsoft Word (or using another electronic format, subject to Government approval).

h) The Contractor shall submit full-size computer-aided drafting (CAD) floor plans of each floor and each room, showing the approximate location of ACE and ACM and including thermal system insulation, surfacing, miscellaneous materials, floor tile, and mastic.

i) Copies of existing CAD files shall be furnished to the Contractor for updates. CAD files must be included on the submitted CD in Revit.

j) The Contractor shall submit two copies of E-size (30”x42”) prints of updated CAD drawings.

4. Task Orders

All work performed under this contract shall only be performed by the Contractor via Government- issued task orders awarded against the subject contract. The process will be initiated by the Government notifying the Contractor that work is required. A Statement of Work will be forwarded to the Contractor for each required project.

The Contractor shall propose the IH Specialist and/or analysis methodology and quantity from the line items described in the contract schedule. The Contractor shall also propose a start and ending date for the period of performance of the project.

For example, the contractor might propose the following:

• Certified Industrial Hygienist (CIH): 3 hours

• Industrial Hygiene Technician (IHT): 3 hours

• Lab Analysis of Bulk Samples (PLM Method): 2 each Mold Bulk: 2 each

• Dental Walter Testing: 2 Samples

Once the terms are mutually agreed upon by both parties, a task order will be issued to the Contractor. The task order will include the line items, quantities, and associated pricing.

All pricing shall be determined directly from the IDIQ contract pricing schedule in the following section of this SOW. The task order will also include the location of the work and effective start and end dates for the period of performance.

5. MINIMUM QUALIFICATIONS:

The Contractor shall:

• Be licensed with the Texas Department of Health Services to perform asbestos, lead, and mold consulting services. Texas Department of Health Services certificate with license number must be provided.

• Have at least one licensed CIH on staff for asbestos, lead, and mold consulting services. The professional CIH shall be currently trained in EPA MAP project design, management planning, and inspection in accordance with the Texas Department of Health Services. The name of the on-staff IH and their Texas Department of Health Services certificate and license number must be provided.

• Have technicians on-staff with proper certificates and training to perform air sampling, monitoring, and surveillance activities in accordance with Texas Department of Health Services and EPA Accreditation under Section 206 of TSCA, Title II.

• Contractor shall use Have their own a laboratory to perform the monitoring, testing, and reporting of airborne concentrations of lead, and provide proper documentation that persons performing the analysis have been judged proficient by successful participation within the last year in the National Institute for Occupational Safety and Health (NIOSH) Proficiency Analytical Testing (PAT) Program.

• The laboratory shall be accredited by the American Industrial Hygiene Association (AIH A), and the Contractor shall provide the AIHA documentation along with the date of accreditation/reaccreditation. The chosen lab must have at least 5 years of experience in polarized light microscopy (PLM).

• Have at least 2-5 years of experience working in healthcare facilities and provide a list of jobs and references.

• Be familiar with VA hazardous waste specifications and regulations and provide a list of jobs and references.

6. CONTRACT REQUIREMENTS:

6.1. All contractors performing work under this contract must comply with all current requirements in the references below:

A. VHA Directive 2010-036 B. VA Policy EC-051 Safety and Health During Construction

a. TB testing is required C. VA Master Construction Specifications

a. 01 01 10 Medical Center Requirements

b. 01 35 26 Safety Requirements

The following list of Master Construction Specifications contains the unedited chapters that will be customized for projects at VANTHCS. The IH IDIQ (Indefinite Delivery, Indefinite Quantity) Contractor and testing laboratory shall apply these specifications to abatement design and construction projects at VANTHCS facilities as contracted through task orders:

A. 01 57 19 Temporary Environmental Controls B. 01 74 19 Construction Waste Management C. 02 82 11 Traditional Asbestos Abatement

D. 02 82 13 13 Glovebag Asbestos Abatement E. 02 82 13 19 Asbestos Floor Tile and Mastic Abatement F. 02 82 13 21 Asbestos Roofing Abatement G. 02 82 13 31 Asbestos Transite Abatement H. 02 83 33 13 Lead-Based Paint Removal and Disposal

6.2. Monitoring, Inspection, and Testing by Contractor CPIH/CIH:

The Contractor’s CIHis responsible for managing all monitoring, inspections, and testing required by the above specifications, as well as all regulatory requirements adopted by these specifications. The CIH is responsible for the continuous monitoring of all subsystems and procedures which could affect the health and safety of the Contractor’s personnel. Safety and health conditions, and the provision of those conditions inside regulated areas for all persons entering the regulated areas, is the exclusive responsibility of the Contractor.

The individual monitoring the personnel and the area air inside the regulated area shall be an IHT, who shall be trained and shall have specialized field experience in sampling and analysis. The IHT shall have successfully completed a NIOSH 582 course or equivalent and shall provide documentation. The IHT shall participate in the AIHA Asbestos Analysis Registry or in the AIHA Proficiency Analytic Testing program for fiber counting quality control assurance. The IHT shall also be an accredited EPA AHERA/State Contractor/Supervisor or Abatement Worker and Building Inspector. The IHT shall have participated in five abatement projects in which they collected both personal and area samples and maintained responsibility for documentation on substantially similar projects in size and scope.

The analytic laboratory used by the Contractor to analyze the samples shall be AIHA accredited for asbestos PAT and approved by the VA prior to the start of the project. The Contractor CIH or IHT shall maintain a daily log to document all OSHA requirements for air monitoring for asbestos in 29 CFR 1926.1101(f), (g) and Appendix A. The log shall contain, at a minimum, information on personnel or area samples, other persons represented by the sample, the date of sample collection, start and stop times for sampling, sample volume, flow rate, and fibers/cc. This log shall be made available to the VA representative upon request.

The CIH shall collect and analyze samples for each job being done in the regulated area, i.e., removal, wetting, clean-up, and load-out. No fewer than two personal samples per shift

– one area sample per 1,000 square feet of regulated area where abatement is taking place and one sample in the clean room area – shall be collected. In addition to the required continuous monitoring, the CIH shall perform inspection and testing at the final stages of abatement for each regulated area as specified in the CIH’s responsibilities. Additionally, the CIH shall monitor and record pressure readings within a regulated area daily with a minimum of two readings at the beginning of a shift and two readings at the end of a shift.

This data shall be submitted in the daily report.

7. CONTRACT TYPE:

This contract is a Fixed Price, Indefinite Delivery-Indefinite Quantity type contract for professional Industrial Hygiene Services with fixed-price task orders to provide the required services.

8. PERIOD OF PERFORMANCE:

Base Year: 11/01/2023 – 10/31/2024 Option Year 1: 11/01/2024 – 10/31/2025 Option Year 2: 11/01/2025 – 10/31/2026 Option Year 3: 11/01/2026 – 10/31/2027 Option Year 4: 11/01/2027 – 10/31/2028

9. SECURITY:

9.1. General

The Contractor shall not have access to the VA network or any VA-sensitive information under this contract.

The Contractor shall comply will all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and actor supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract. All information generated in performance of this contract becomes the property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract. The Contractor shall not release any information on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

All Contractors must receive annual privacy training via one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS (Talent Management System) (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”.

Signed training documents must be submitted to the COR.

Training must be completed prior to the beginning of the contract’s period of performance and annually thereafter. Proof of training completion must be verified and tracked by the

COR.

https://www.tms.va.gov/

9.2. Government Badges

Upon arrival at the Dallas VA Medical Center, the Contractor shall report to Building 9 where their driver’s license will be exchanged for a VA-provided badge. At the end of each day, the VA badge will be collected from the Contractor, and the personal ID will be returned.

The COR or VA Medical Center representative will coordinate the issuance of required access badges to Contractor personnel. Contractor personnel shall wear laminated identification badges provided by the Government always when performing. Badges shall be worn on an outer garment, attached to the outer shirt or jacket pocket, or worn around the neck secured by an appropriate lanyard.

The Government-issued identification badge remains the property of the Government and shall be returned to the issuing office upon transfer of employees from the contract.

9.3. Conduct of Personnel

Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

Contractor personnel shall conduct themselves in a professional manner. The CO may require the Contractor to remove from the job site any employee working under this contract for reasons suspected of misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary in the interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this SOW. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches.

The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the CO prior to clearance approval, for review and acceptance by the COR. The intent is verification and purpose and not for the Government to become the hiring authority.

IDIQ PERIOD PRICING SCHEDULES

The Contractor shall furnish all necessary labor, materials, sampling, equipment, and supervision to perform the required Industrial Hygiene Services at VANTHCS in accordance with the contractual SOW, federal, state, and local laws, VA Master Specifications, and all clauses and provisions of this contract.

The Price/Cost Schedule will cover the period of performance of this potential 5-year IDIQ contract (one-year base with four one-year optional renewal periods. The estimated quantities are based on recent history and potential remediation scope of work. The quantities are not guaranteed, and due to the unpredictable nature of the workload, quantities could vary significantly from the quantities actually purchased. The unit costs entered shall become the unit costs used during the duration of each of the associated 12-month periods of performance of the IDIQ contract.

See FAR 52.216-18 ORDERING, 52.216-19 ORDER LIMITATIONS, and 52.216-22 INDEFINITE QUANTITY for additional details.

B.2 STATEMENT OF WORK