36C25724B0010_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25724B0010 X 671-21-117 36C257 Department of Veterans Affairs Network Contracting Office (NCO) 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 Department of Veterans Affairs Network Contracting Office (NCO) 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 Jennifer Stringer jennifer.stringer@gmail.com

STX Replace Steam Tube and Bundle System / Project 671-21-117

Contractor shall provide all necessary labor, materials, equipment, and supervision to complete all required project work, in accordance with SOW, located at Audie L. Murphy South Texas Vet erans Health Care System, 7400 Merton Mentor BLVD, San Antonio, TX 78229.

This is a "Competitive" requirement, set aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of Construction is between $250,000 and $500,000.

The applicable North American Industry Classification System (NAICS) code for this project is 236220.

Pre-Bid Site Visit shal l be held on November 2, at 10:00 AM CST. In order to attend site visit, please email the POC for the site visit at adam.gonzales@va.gov No Later Than October 30, 2023 1t 3:00PM CST. Names of all personnel attending the site visit must be tur ned in by October 30, in order to ensure availability of visitor badging.

RFIs / Questions shall be submitted via email only to jennifer.stringer@va.gov NO LATER THAN November 9, by 4:00 PM CST. Answer to RFIs will be posted via amendment to this solicitation in SAM.gov.

All bidders must submit a Bid Guarantee as part of their Bid Package.

Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

SUBMISSION OF BIDS: All bids shall be submitted via email only to the jenni fer.stringer@va.gov by the date and time as stated in Block 13a below.

Wage Determination for this requirement is TX20230231 for Bexar County, dated Oct ober 13, 2023.

X X 52.211-10 X 13:00

CST

11-23-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLED

GMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO

ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED

AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this c ontract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257 Department of Veterans Affairs Network Contracting Office (NCO) 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 Jennifer Stringer Contracting Officer

Table of Contents

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all tools, materials, labor, quality assurance, and supervision for upgrades resulting in a complete, compliant, and fully functional project, including erection of temporary enclosures preventing the release of dust outside of the work area, selective demolition, plumbing, HVAC, insulation, mitigation of noise and vibration, electrical, structural, controls and programming, fire, TAB and other work. Contractor shall completely prepare site for building operations, including demolition and removal of existing steam tubes (C-PS-1D) and (C-PS-2D), removal of existing structures, replacing and furnishing with (2) Two new skid mounted steam tube bundle systems.

Performance and Payment Bonds

Page 1 of Page 1 of

SECTION B

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Replace SCI Steam Tube and Bundle System

PROJECT: 671-21-117

1. PROJECT OVERVIEW

1.1 PURPOSE:

The Department of Veterans Affairs (VA) intends to construct a new hot water system for the Spinal Cord Clinic (SCI) in the project for “Replace SCI Steam Tube and Bundle System.” Contractor shall completely prepare site for building operations, including demolition and removal of existing steam tubes (C-PS-1D) and (C-PS-2D), removal of existing structures, replacing and furnishing with (2) Two new skid mounted steam tube bundle systems, provide labor, materials, and perform work at the Audie L. Murphy South Texas Veterans Health Care System, located 7400 Merton Minter San Antonio, TX 78229.

2. SCOPE OF WORK

2.1 GENERAL:

Contractor shall provide all tools, materials, labor, quality assurance, and supervision for upgrades resulting in a complete, compliant, and fully functional project, including erection of temporary enclosures preventing the release of dust outside of the work area, selective demolition, plumbing, HVAC, insulation, mitigation of noise and vibration, electrical, structural, controls and programming, fire, TAB and other work.

2.1.1 Work Shall Include:

The replacement of SCI Steam Tube and Bundle System (C-PS-1D and C-PS-2D) shall be installed, tested, and commissioned in succession.

The Contractor shall be responsible for demoing existing U-Tube Heat Exchangers (C-PS-1D) and (C-PS-2D) and there pumps, furnishing and installing (2) Two Skid Mounted Steam Tube and Bundle Systems and (2) vertical inline pumps per VA Specification Section 23 50 11 and the equipment manufacturer. Demo and install, electrical, insulation, fire alarm, steam and water piping, and controls to be integrated into the existing system. The piping shall conform to specifications, ASME B31.5 and also VHA Directive 1810.

Existing equipment shall be returned to the VA before disposal.

Contractor shall need to field verify all amounts. If there is a discrepancy in the amounts provided or any condition affecting work shall be brought to the attention of the VA Contracting Officer Representative (COR) before proceeding with the work.

If an installation is not in accordance with any/all national codes used by the VA, and Federal Requirements and Regulations then the contractor shall correct the installation at no additional cost or time to the government.

2.1.1.a: Pre-Flow and Post Flow Test Prior to demolition, a Pre-con flow test shall be performed on existing pump systems and tested under 100 GPM for a minimum of 2 hours in the presence of the VA Representative (COR) as a witness and verification of the flow test results. The General Contractor shall provide signed documentation within 24 hours of all related test results to the government.

Post flow test of new pumps to be performed after installation of (2) two new Skid Mounted Steam Tube and Bundle System and tested under 100GPM for a minimum of 2 hours in the presence of the VA Representative (COR). The General Contractor shall provide a signed documentation within 24 hours of all related test results to the government.

2.1.2 LEAKAGE TEST

Before start-up and commissioning of the equipment a leakage test shall be performed by the contractor. The contractor must coordinate with the VA COR at least 72 hours prior to performing the leak test and perform in presence of the VA Representative (COR) and sign off and submit documentation within 24 hours of all related test results to the government.

When performing the hydrostatic and pneumatic pressure leak test on the water and steam piping connections, the Heat Exchangers shall be tested at a hydrostatic pressure of 13850 kPA (200psig) for heat exchangers rated at less than 1103 kPa (160psig) and 1654 kPa (240 psig) for units with a maximum working pressure of 1103 kPa (160 psi) or over. Any failed test shall be corrected at no additional cost or time extension to the VA.

2.1.3 PERFORMANCE TEST

A) Ensure that all of the remote water outlets will have a minimum of 43 degrees C (110 degrees F) and a maximum of 49 degrees C (120 degrees F) water flow at all times. Necessary corrections shall be made to balance the return water system or reset the thermostat to make the system comply with design requirements.

2.1.4 STARTUP AND TESTING

A) As recommended by product manufacturer and listed standards and under actual or simulated operating conditions, tests shall be conducted to prove full compliance with design and specified requirements. Tests of the various items of equipment shall be performed simultaneously with each integrated system.

B) The tests shall include system capacity, control function, and alarm functions.

C) When any defects are detected, correct defects and repeat test at no additional costs to the Government.

D) The Commissioning Agent will observe startup and contractor testing of selected equipment. Coordinate the startup and contractor testing schedules at least seven (7) business days prior with the COR and Commissioning Agent.

2.1.5 DEMONSTRATION AND TRAINING

A) General Contractor to provide services of manufacturer’s technical representative to instruct VA Personnel in operation and maintenance of system.

2.1.6 Material and Performance Requirements

2.1.6.1 Shell and Tube, Domestic Water Heat Exchangers

A) The shell and tube heat exchangers shall be single wall, instantaneous, horizontal with water in the shell and steam in the tubes. Heat Exchanger shall be counter-flow design. The shell and tube heat exchanger shall be a packaged assembly tank, heat exchanger coils, controls valves, controls, and specialties constructed of ASME code copper lined, carbon steel shell with 1035 kPa (150 psig) minimum working pressure. Heat exchanger shall comply with NSF 61 and NSF 372 for barrier materials for potable-water tank linings. Provide with access for cleaning and disinfection. Heat exchanger capacities are scheduled on the drawings.

B) The stand or skid shall be factory fabricated for floor mounting.

C) The tappings (openings) shall be factory fabricated of materials compatible with the tank and in accordance with appropriate ASME standards for piping connections, pressure and temperature relief valve, pressure gauge, thermometer, drain valve, anode rods and controls. The openings shall be in accordance with ASME standards listed below:

a. 50 mm or DN50 (2 inch and smaller: Threaded ends according to ASME B1.20.1.

b. 65 mm or DN65 (2-1/2) and larger: Flanged ends according to ASME B16.5 for steel and stainless steel flanges, and according to ASME B16.24.

D) Shell insulation shall comply with ASHRAE 90.1 and suitable for operating temperature. The entire shell and nozzles shall be completely surrounded except connections, gages and controls.

E) The heat exchanger coils shall be constructed from copper or copper alloy and fabricated in a helix wound or straight tube configuration for steam heat medium. The pressure rating shall be equal to or greater than the steam supply pressure plus 50 percent.

F) The temperature controls shall be designed for an output temperature of 60 degrees C (130 degrees F) based upon an adjustable temperature transmitter that operates a control valve and is capable of maintaining outlet water temperature within 2 degrees C (4 degrees F) of setting. Heaters shall be capable of raising the discharge temperature to 77-82 degrees C ( 170-180 degrees F) for thermal eradication.

a. Steam control valve if required shall regulate the control of steam flow to the heating coil to control water temperature and shall be electronically operated. The outlet water temperature shall not vary more than ± 1 degrees C ( ± 2.5 degrees F).

b. A drip trap, steam condensate trap (if required), Y strainer, vacuum breaker, and pressure gage shall be factory sized and piped with steam control valve.

c. A normally closed solenoid valve shall be rated at 5 amps, 120- volt. Solenoid valve shall close the steam supply to the heating coil, should the water temperature in the tank reach the high set point.

G) Safety control shall be automatic, high temperature limit shutoff device.

H) The relief valves shall be ASME rated and stamped for combination temperature and pressure relief valves.

I) The pressure storage vessel, shell of the heat exchanger, shall be all welded construction and ASME BPVC Section VIII-1 stamped for a working pressure of 1035 kPa (150 psig). The shell of the heat exchanger shall be carbon steel with 4.9kg/sq. meter (3lb./sq. feet) copper lining. Lining shall meet NSF 61 and NSF 372 requirements. The storage vessel shall be provided with a fiberglass insulation system in compliance with ASHRAE 90.1, with jacket and magnesium anode. Provide with access for cleaning and disinfection.

2.1.6.2 Pumps

A) The new installed pumps that replace the existing pumps must also be similar or better Centrifugal vertical inline mounted pumps (Close Coupled) that will provide sufficient GPM in order to handle the loads.

B) Shall adhere to construction specifications selection guide for vibration isolators (Noise and Vibration Control for HVAC Piping and Equipment) C) Provide an inlet and outlet for liquid filled gauges on all pumps.

D) Existing Equipment:

2.1.6.3 Resistance Temperature Detector (RTD)

A) RTD shall be rigid stem or remote sensing, scale or dial type with an aluminum, black metal, stainless steel, or chromium plated brass case. The RTD shall be back connected, red liquid (alcohol or organic-based) fill, vapor, bi-metal or gas actuated, with 225 mm (9inches) high scale dial or circular dial 50 to 125 mm (2 to 5 inches) in diameter graduate from 4 to 100 degrees C (40 to 210 degrees F), with two-degree graduations guaranteed accurate within one scale division. The socket shall be separable, double-seat, micrometer-fittings, with extension neck not less than 65 mm (2-1/2 inches) to clear tank or pipe covering. The RTD shall be suitable for 20mm (3/4 inch) pipe threads. RTD may be console-mounted with sensor installed in separate RTD well.

2.1.6.4 Safety Valves for Shell and Coil Heaters

A) Separate combination pressure/temperature relief valves shall be provided on each water heater.

B) A double solenoid safety system shall be provided for each shell and coil heater to function as a safety over temperature prevention system. System shall consist of aquastat, pilot light, solenoid safety valve and solenoid water safety valve located in the control circuit. The aquastat shall be set at 60 degrees C (140 degrees F)

2.1.6.5 Heat Traps

A) Heat traps shall be installed in accordance with ASHRAE 90.1 unless provided integrally with the heaters.

2.1.6.6 Combination Temperature and Pressure Relief Valves

A) The combination pressure and temperature relief valve shall be ANSI Z21.22 and ASME rated and constructed of all brass or bronze with a self-closing reseating valve. The relief valves shall include a relieving capacity greater than the heat input and include a pressure setting less than the water heater’s working pressure rating. Sensing element shall extend into storage tank.

2.1.6.7 Quality Assurance

A) Equipment components in contact with potable water shall meet compliance requirements in documents NSF 61 and NSF 372.

B) Comply with American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 90.1 for efficiency performance.

C) The heat exchanger shall be certified and labeled by an independent testing agency.

D) Circulating pump shall be installed per NFPA 70.

2.1.6.8 Site Visit

Offerors are urged and expected to conduct a site visit/inspection where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance. In no event, shall failure to inspect the site constitute grounds for a claim after contract award. Site visit shall be held for all interested parties. A site visit is required prior to bidding.

2.1.2 Subcontractors

The contractor shall be responsible for obtaining and coordinating the services of any and all third-party contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely delivery, and documented final product. O&M manuals, As-Built drawings in CAD, PDF, and a link, applicable permits, installation, testing, and commissioning are also required.

2.1.3 Hours of Operation

Normal hours of operation for VA sites are 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least five (5) working days prior to the proposed start of such work. Work activities associated with installation can be conducted during normal business hours. Activities requiring shutdown of the domestic hot water or steam system shall be scheduled on nights and weekends to minimize the impact to the hospital. Night availability is (Monday – Friday) after 4:30pm.

2.2 DESCRIPTION OF WORK

2.2.1 Existing Conditions

2.2.1.1 Before disabling any of the following systems, the contractor needs to coordinate with the contractor office representative (COR) at least 10 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, wi-fi boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system and utilities at no additional cost to the government.

2.2.1.2 The contractor must perform and submit a complete site survey of the existing condition before the end of the demo phase. The site survey must include verification of all tie-in connection points for the MEP and Plumbing, the depth, size & material for any components that may conflict with the proposed construction. The contractor shall retain all labor required to provide the most accurate data of the site’s existing condition. Once this information is obtained, the contractor shall prepare a submittal according to the specification section 01 33 23.

2.2.1.3 Contractor will coordinate all work with existing work to remain and existing conditions.

2.2.1.4 Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

2.2.1.5 Contractor shall coordinate with the Contracting Officer Representative (COR) to complete all requirements to gain unescorted access which include fingerprinting, background investigation, ICRA training, TB test and any other trainings deemed necessary for working in the VA prior to issuance of a Notice to Proceed and mobilization. At the end of the General Contractors contract all badging must be returned to the COR before receiving final payment and substantial completion.

2.2.1.6 Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project. Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

2.2.1.7 Exterior on-site staging WILL NOT be provided on the VA premises except when noted in the drawings and specification. Only dumpsters will be allowed for debris removal. Use a covered lock dumpster and label it with the project name and prime contractor information on it. Leaving the dumpster open, the contractor will risk having other contractors or VA staff throwing items into it.

2.2.1.8 There will be NO contractor parking allowed on the VA campus.

2.2.1.9 Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

2.2.1.10 Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments (C&D Waste Form attached). Form also included in corresponding specification.

2.2.1.11 Any item damage during removal is the contractor’s responsibility to replace with no additional cost to the government.

2.2.1.12 All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

2.2.1.13 All Work shall be in accordance with the following:

1. Requirements summarized in this scope of work.

2. VA Electrical Design Manual, Latest VA Standards, ASHRAE, OSHA, NFPA, NEC, ASME, Federal and Industrial Requirements and Regulation.

B. The A/E will certify compliance with all national codes used by the VA, and Federal Requirements and Regulations. VA design standard, VA master specifications, design manuals, and/or other publications should be obtained by the A/E at the following Internet addresses:

1. https://www.cfm.va.gov/til/aeDesSubReq.asp (A/E Design Submissions Requirements (PG-18-15)

2. http://www.cfm.va.gov/TIL/

3. https://www.cfm.va.gov/til/criteria.asp

4. http://www.cfm.va.gov/til/alert.asp

2.2.2 Additional Requirements

2.2.2.1 Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday. No items are to remain on site overnight.

2.2.2.2 False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers shall be removed at the end of the construction work shift to keep them operational.

2.2.2.3 Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

2.2.2.4 Smoking is strictly prohibited in all Government facilities.

2.2.2.5 Security – Contractors will wear security badge in plain sight above the waist at all times. Contractors found without a badge will be immediately removed from VA property by VA Police.

a. Upon award of contract, Contractor must begin process to have a SAC Background Check performed to obtain a valid VA Contractor badge (if Contractor does not already have one).

b. Per FAR clause 52.204 - The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

i. The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

I. When no longer needed for contract performance.

II. Upon completion of the Contractor employee’s employment.

III. Upon contract completion or termination.

IV. The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

ii. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

2.2.2.6 Parking – There will be NO contractor parking allowed on the VA campus except for unloading materials & equipment and loading demolition debris & equipment. Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

2.2.2.7 Tuberculosis (TB) – Contractor is Contractor is responsible for ensuring that contracted worker(s) have been screened for TB. The contractor must provide written certification, within 24 hours upon receiving notice to proceed to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening prior to assignment to the work site and been found to be free of active TB. Testing results must be less than one year old.

2.2.2.8 Safety - Safety and personal protective equipment (PPE) must be provided for each contractor employee by the Contractor.

2.2.2.9 OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. Proof of certification shall be on site at all times.

2.2.2.10 Permits- Contractor shall submit all permits associated with this project to the COR. This includes permits necessary with the City of San Antonio and local Fire departments. The contractor shall be responsible for coordination with these offices.

2.2.2.11 Infection Control (IC) and Safety– All contractors, construction workers and COR’s must attend the Infection Prevention training every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site. Refer to construction documents for additional information.

2.2.2.12 Seasonal Influenza Vaccination – VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. HCP include all VA contractors who are expected to perform any or all of their work at VA facilities. Contracting Officer (CO) shall ensure the flu vaccination requirements outlined in this directive are expected in all HCP contracts. VA contracting officers are responsible for on-site HCP contract and will inform the contractors about this directive and its requirements.

2.2.2.13 Infection Control (IC) and Safety– All Contractors, construction workers and CORS must attend the Infection Prevention training annually. (Ten-minute DVD). All construction workers will have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers shall be removed from construction site.

2.2.2.14 All contractors must have proof of positive or negative result purified protein derivative (PPD’s) PRIOR to starting work.

2.2.2.15 The Infection Prevention office will be notified of all preconstruction meetings.

2.2.2.16 The infection control risk assessment (ICRA) shall be written into the contract and specifications for all projects to prevent cost discrepancies.

2.2.2.17 Infection Prevention office needs to be notified if the air conditioning (AC) must be interrupted in areas that affect patient care.

2.2.2.18 Construction sign and copy of IC permit shall be posted at project site at all times. All IC and dust control measures shall be implemented at all times.

2.2.2.19 Wear DuPont Tyvek coveralls or equivalent over clothing and shoe covers in moderate to high dust areas to prevent contamination of employee clothes and tracking dust and dirt into the facility. Remove coveralls and shoe covers before leaving the area.

2.2.2.20 Alterations: Infection Prevention Office will be notified of any work changes in areas of the building for anticipated routes of access.

2.2.2.21 All construction and installation work will comply with VA specifications for material and workmanship, NEC, NFPA, all applicable city, county, state, federal regulations, codes and OSHA standards. Refer to construction drawings and specs for requirements.

2.2.2.22 A HEPA filtered vacuum shall be used on site for small clean-ups in patient care areas that have an ICRA of 1 or 2.

2.2.2.23 When using the elevators patients are given first priority, please get off the elevator for the patient. NEVER ride in the elevator with patients in beds and/or food service delivering trays.

2.2.2.24 Conduct work to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 72 hours prior to event with COR. For major utility system shutdowns, coordination shall be done at least 1 week in advance.

2.2.2.25 All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

3. OTHER DELIVERABLES

3.1 Period of Performance: 90 Calendar days after Notice to Proceed (subject to change)

3.2 Performance and Payment Bonds: Due 10 Calendar days after Notice of Award.

3.3 Proof of Insurance: Due 10 Calendar days after Notice of Award.

3.4 Contractor Quality Control Plan (CQCP):

The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the receipt of Notice to Proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Construction/Renovation work will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the COR in writing of any proposed change. Proposed changes are subject to acceptance by the CO.

3.5 Safety Plan:

3.6 Progress Reports:

Shall be submitted electronically every week to the COR and address, at a minimum, the status of deliverables, project schedule, price and technical performance as they relate to the planned and actual work performed during the past two weeks; work planned for the following two weeks and address any open critical issues.

3.7 Permits:

Contractor shall submit all permits associated with this project to the COR. This shall include permits necessary with City of San Antonio and local Fire departments. The contractor shall be responsible for coordination with these offices.

3.8 Operations and Maintenance Manuals (O&M):

The Contractor shall provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection for all equipment. A three-ring binder containing all of the O&M and electronic files on CD-ROM shall be provided within the binder.

3.9 Operations and Maintenance Training:

The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

3.10 The contractor shall provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training.

3.11 The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training.

3.12 The contractor will coordinate with the COR the scheduling of any training classes in advance.

3.13 The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff.

3.14 Submittals CD:

As part of the closeout documentation, the contractor shall provide the COR, 2 CDs containing all the approved submittals.

4. ACCEPTANCE

4.1 For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all of the following:

4.2 The Contractor has demonstrated/ verified that the implemented ECMs function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

4.3 The Contractor has provided O&M manuals.

4.4 The Contractor has provided Record drawings to include a CD with all as builds CAD files, one full set, and one Mylar full set.

4.5 During construction services, prior to closeout, a walkthrough must be performed by all parties to build a final punchlist of items remaining to be completed.

4.6 Before the warranty ends the General Contractor must provide a walkthrough to check on equipment warranty items. Coordinate with the COR to schedule the warranty walkthrough.

5. CONFIDENTIALITY AND NONDISCLOSURE

5.1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

5.2 The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

5.3 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

5.4 To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

6. ACCESS & RECORDS

6.1 Information Systems Officer, Information Protection:

The contractor shall not have access to VA Desktop computers nor shall they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

6.2 Privacy Officer:

The contractor shall not have access to protected Patient Health Information (PHI) nor shall they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody. All research data available for Contractor analyses is de-identified.

6.3 Records Manager:

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

6.3.1 In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

6.3.2 In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6.3.3 STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6.3.4 The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6.3.5 The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

6.3.6 The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.

6.3.7 The Contractor shall not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.

6.3.8 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

6.3.9 The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

6.3.10 Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

7. COVID -19

7.1 General Requirements for COVID-19

The following VA requirements have been established to ensure the safety of our Veterans, visitors,…