SF30 36C25723Q1277 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0002 09/21/2023 549-24-1-5096-0004

36C257

Department of Veterans Affairs Network Contracting Office 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple, TX 76504

36C257

Department of Veterans Affairs Network Contracting Office 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple, TX 76504

To all Offerors/Bidders 36C25723Q1277

08-31-2023 X

X X

** HOUR & DATE for Receipt of Offers is CHANGED to: 09/27/2023, 4PM CST.

The purpose of this amendment is to:

1. Answer the technical questions received.

2. Revise the Statement of Work to decrease the amount of dampers located at Bonham from 150 to 148.

3. Change the offeror due date from 9/29/2023, 4PM CST to 09/27/2023, 4PM CST.

Technical Questions – 36C25723Q1277 Fire & Smoke Damper Six-Year Inspection | 36C257-23-AP-4226 | 549-24-1-5096-0004

1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

Answer: Incumbent

2. If not brand new, could you please provide the current / previous contract number?

Answer: GS-06F-0004P

3. The solicitation references inspections of 'roll doors' along with the fire dampers. Is this to include rolling steel fire doors, or are you referring to a specific type of fire damper?

Can you please clarify what exactly the solicitation includes and the quantity and sizes of these ‘roll doors’ per facility?

Answer: Telecar system has fire shutters (60) as well as clinics 1-8 (16 total)

4. For the unforeseen repairs that are to be included, is that only for minor repairs that can be performed during the inspection, such as bent tracks, removing a screw from the tracks, and replacing a compromised fusible link? The major, and expensive repairs, that require measurements and custom ordering, such as damper replacements, and damper motor replacements, that require remobilizing, are those to be quoted separately after the data is collected during the inspection?

Answer: Yes

5. Does the North Texas Veterans HCS have a copy of the last or a previous inspection report for dampers and Roll up doors for each site?

Answer: Bonham Yes, Dallas Yes, Garland partial

6. Can the North Texas Veterans HCS determine total quantity of dampers to be inspected /tested vs Rollup doors for each site? The quantities currently listed in the statement of work does not tell us how many dampers are and how many are doors.

Answer: Telecar system has fire shutters (60) as well as clinics 1-8 (16 total)

7. Will any dampers require ladders above 12 foot or scaffolding or a lift to access? Can the North Texas Veterans HCS try to determine what will be required and for how long if possible?

Answer: To be determined by contractor

8. Can North Texas Veterans HCS determine if any or all sites require a containment cart to be used when accessing and testing dampers? If so, will the cart be required in certain areas or all areas?

Answer: To be determined by contractor

9. Can North Texas Veterans HCS let us know what are the working hours for each site?

Answer: Bonham 0700-1630; Dallas 07:00 – 16:30, other arrangements may be probable.

10. Section D Work Required # 1 a – Evaluate the ventilation to recommend decommissioning of dampers deemed extraneous.

- Question: This seems to be a request to perform work that is code related and should be performed by an engineering and design firm, not an HVAC life safety inspection, testing and repair company. This adds undue risk to our services but does not mean we cannot do it. It must be based on obvious reasons for the need to remove or decommission. Can this statement be further clarified as to what is

Technical Questions – 36C25723Q1277 Fire & Smoke Damper Six-Year Inspection | 36C257-23-AP-4226 | 549-24-1-5096-0004 expected or removed from the scope since this work is normally handled during remodels or system updates?

Answer: There are a lot of smoke dampers that are installed, over the years, some may be decommissioned. Vendor may make recommendation. VA would make final decision.

11. Section D Work Required # 9 – replace springs as necessary to ensure proper operation of all fire dampers, smoke dampers and roll doors.

- Question: Can you verify that this statement is more related to roll up doors than dampers, please? Damper springs are not something that are easily replaced if at all.

Most times if damper springs are broken, you must replace the entire damper since these parts are not usually available from the manufacturer and they will only provide or sell you a new damper assembly.

Answer: Would have to be evaluated on a case by case basis.

12. Section D Work Required # 12 – Decommission and lock open dampers VANTHCS concurs as extraneous based on surveyors’ recommendation.

- Question: This seems to be a request to perform work that is code related and should be performed by an engineering and design firm, not an HVAC life safety inspection, testing and repair company. This adds undue risk to our services but does not mean we cannot do it. It must be based on obvious reasons for the need to remove or decommission. Can you provide further clarification as to what is expected or removed from the scope since this work is normally handled during remodels or system updates?

Answer: There are a lot of smoke dampers that are installed, over the years, some may be decommissioned. Contractor may provide recommendation. VA would make final decision.

13. Section F Documentation Section 2 – (2) Contractor will provide a full report of fire dampers, smoke dampers, and roll doors which shall include location, number, digital photographs before and after inspection, whether the damper passed or failed, a detailed reason for failure, and updated drawings.

- Question: What type of drawings does this refer to? HVAC Mechanical or floor drawings?

Answer: HVAC

- Who is providing the drawings?

Answer: VA, if available

- What is expected to be on the drawings?

Answer: Damper location & number

- Are they to be hand written or CAD? To be determined Answer: CAD or PDF

- Can existing drawings be provided?

Answer: If available

14. Is a Certificate of Completion from a course specifically focused on Fire and Smoke Dampers considered an acceptable certification recognized by the VAM? If not, what certification is deemed appropriate for this purpose?

Answer: Certificate of course completion would be acceptable, citing training to applicable NFPA codes 80 & 105.

STATEMENT OF WORK

A. TITLE OF PROJECT: Fire and Smoke Dampers Six-year Inspection

B. SCOPE OF WORK: This service is for performing inspections and repairs of fire dampers, smoke dampers and roll doors in accordance with all applicable NFPA Standards (72, 80, 92, and 105).

Performance Period: October 15, 2023 – October 14, 2024.

C. LOCATIONS & AMOUNT OF DAMPERS:

Location Damper Quantity Dallas- 4500 S Lancaster Rd, Dallas, TX 75216

1,456

Garland- 2300 Marie Curie Blvd, Garland, TX 75042 938

Bonham- 1201 E 9th St, Bonham, TX 75418 148

D. WORK REQUIRED

Contractor shall:

1. Perform a detailed survey of the entire facility to ensure all fire dampers, smoke dampers, and roll doors are located.

a. Evaluate the ventilation to recommend decommissioning of dampers deemed extraneous.

2. Operate all fire dampers, smoke dampers, and roll doors by removing and resetting the fusible link, where applicable, to verify full closure and proper operation.

3. Replace all fusible links that are compromised either by damage or paint. Fusible links shall be replaced with a link of the same size, temperature rating, and load rating.

4. Manually activate electric and pneumatic dampers to verify full closure and proper operation.

5. Lubricate all moving parts of fire dampers, smoke dampers, and roll doors.

6. Remove lint and dust that may impede proper operation of fire dampers, smoke dampers, and roll doors.

7. Adjust actuators as necessary to ensure proper operation of all fire dampers, smoke

8. Adjust and straighten tracks to ensure proper operation of all fire dampers, smoke

9. Replace springs as necessary to ensure proper operation of all fire dampers, smoke

10. Provide experienced personnel for inspection, maintenance, and repair of fire dampers, smoke dampers, and roll doors.

11. Complete inspections, maintenance, and repair utilizing a minimum number of personnel to avoid multiple trips.

12. Decommission and lock open dampers VANTHCS concurs as extraneous based on surveyor’s recommendation.

E. REPORTING

1. Immediately report to the Contracting Officer’s Representative (COR) any pneumatic actuator found without an air supply.

2. Immediately report to the COR any fire damper, smoke damper, or roll door that is compromised or damaged beyond repair and requires replacement.

3. Immediately report to the COR any required repair or service deemed to be outside of the “WORK REQUIRED” in this contract.

4. Provide an interim report weekly of deficiencies requiring correction identified by the second business day of the following weeks.

5. Provide a full and detailed report in writing of all deficiencies within ten (10) business days following the inspection. Include building location, device number, and reason for deficiency.

F. DOCUMENTATION

1. Contractor (Prime or Sub) must be certified to perform Fire and Smoke Dampers Inspection IAW local standards and must provide proof of such documents.

2. Contractor will provide a full report of fire dampers, smoke dampers, and roll doors which shall include location, number, digital photographs before and after inspection, whether the damper passed or failed, a detailed reason for failure, and updated drawings. Reports shall be submitted upon completion of inspection. The report is to be submitted electronically to the COR within ten (10) working days.

3. Prior to submission, invoices to be submitted to the COR detailing service location, services provided and Line Item to be billed. COR will return a signed copy for submittal for payment.

G. WORK AREA SAFETY

1. All work is to be performed in areas used daily by facility clients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner.

H. ACCIDENT PREVENTION

1. Precaution shall be exercised at all times for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work.

Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state.

I. WORKSITE OPERATIONS

1. Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and the public and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and the public. Any person the PDC Project Representative may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

2. Background: Fire smoke dampers require six-year in accordance with NFPA 80.

3. Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

4. The COR and the Contractor will assure that-

a. No other information except what is in this contract will be shared with the contractor in any follow up communication.

b. None of the information in this contract includes Protected Health Information (PHI) or Individually Identifiable Information (III).

5. Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

J. RECORDS MANAGEMENT:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA North Texas Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA North Texas Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA North Texas Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA North Texas Health Care System control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and VA North Texas Health Care System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA North Texas Health Care System policy.

8. The Contractor shall not create or maintain any records containing any non-public VA North Texas Health Care System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VA North Texas Health Care System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which VA North Texas Health Care System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227- 11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

End Statement of Work