36C25723Q0758 0001_1.docx

SUBJECT*

CTX AHU, Duct Cleaning, & Solar panel Pressure Washing

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Lorri Schoellkopf lorri.schoellkopf@va.gov 210 617 5300 X60778

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See Amendment

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Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numb ers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE

ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF Y

OUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amen dment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF

AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SI

GNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY

APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-31-2023 674-23-3-5066-0060 36C Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 36C Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 To all Offerors/Bidders

36C25723Q0758 05-17-2023

X X X

See CONTINUATION Page X The purpose of this amendment is to provide site visit sign-in sheet, publish questions and answers submitted, and revised Price/Cost Schedule (attached) See continuation page. No other information is changed.

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CONTINUATION PAGE

RFQ 36C25723Q0758- CTX AHU, Duct Cleaning and Solar Panel Power Washing Amendment #1 Questions and Answers

The Contractor shall provide all labor, supervision, materials, equipment, tools, and any other supplies to perform complete services of AHU, Duct Work and Return & Exhaust Fans for building 204 per the provided list and drawings and perform power washing two (2) times per quarter on selected Loading Docks and Decks, and once a year on Solar Field Panels, as defined in the Project Requirements. This repeats itself in all option years as well as base.

Does this mean that ducts will be cleaned during the year one time, and 2 times per quarter (8 times per year) the loading docks and solar panels will be cleaned?

A2: Duct work will be cleaned only one time in the year that is specified on the contract. All loading docks will be cleaned two time per quarter which is 8 times per year for the duration of the contract. The Solar Panels will be cleaned one time per year for the duration of the contract.

Q3: Page 6 Base Year, power washing docks

Will this consist of just the actual loading dock, or will it include any areas around the loading dock such as driveway or walkways?

Not-To-Exceed Line Item. This Line Item must be approved by the COR prior to any work being performed.

How will this be priced by the contractor?

A4: This will not be priced by the contractor. The amount will be set by the Contracting Officer prior to award. Anything used on this Line Item must be approved by the COR prior to any work being performed.

Q5: It was mentioned on the site visit that some of the areas would have to be done after normal working hours (0730-1630) or after 1700 hours. Also, it could possibly include other areas based on patients load and or demand in other areas.

To keep from overpricing manhours would it be possible to have a certain percentage of the buildings, or the base year and option years called out for premium time?

A5: Estimated percentages are as follows:

Building 204: 60% will be done during non-normal business hours.

Building 163: 100% will be done during non-normal business hours.

Building 202: 60 % will be done during non-normal business hours.

Building 221: 60 % will be done during non-normal business hours.

Q6: It was pointed out on the site visit some possible water supplies such as hydrants and hose bib locations.

Will any type of water meter be required?

No

Will the contractor have to pay for the water used to clean the solar panels or dock?

No

Does the VAMC own the hydrants located by the solar farm?

Yes A6:

Q7: Are there any known hazardous materials located within the scope of work?

A7: No

Q8: It was mentioned during the site visit that some services may be required to be completed during nights and weekends. Can the government provide a more specific answer about which areas require night and weekend work so contractors can bid more evenly?

A8: Pressure washing of docks and walkways have to be conducted during off duty hours for the least impact on the facility. The solar field can be done during the daytime or nighttime. The air handler service part of the contract is going to be determined through coordination and the facilities patient care census. Estimated percentages are as follows:

Building 204: 60% will be done during non-normal business hours.

Building 163: 100% will be done during non-normal business hours.

Building 202: 60 % will be done during non-normal business hours.

Building 221: 60 % will be done during non-normal business hours.

Q9: It will be almost impossible to properly clean the systems with patients in an area to be cleaned. Will the contractor have an open area to clean without restrictions?

A9: The intent is to relocate patients or perform the services during low patient census numbers through coordination with the services.

Q10: Can ceiling tiles be completely removed from an area to be cleaned?

A10: No, no removal of ceiling tiles from areas. Vents and grills can be removed from the area.

Q11: Who is responsible to repair drywall when it is necessary to open drywall to clean a system?

A11: All drywall that is removed will be preplanned by the contractor and a cost estimate will be provided to the COR for repairs. The COR will determine the extent of the repairs and justification to utilize special task funding.

Q12: Are VAV's to be cleaned in addition to all other items listed? A system cannot be completely cleaned without VAV's being included.

A12: Yes, the entirety of the HVAC system will be cleaned to include VAV boxes, mixing boxes, heating coils, etc.

Q13: In the SOW, under "Cleaning of Duct Work", it states: " Note - It is the contractor's responsibility to cut and install gasketed access panels on all duct work for present and future cleanings." It was stated in the site visit that these access panels are to be installed every 50'. Please confirm how far apart the access panels are to be installed in each duct. For optimal access, the panels are recommended to be installed every 30'.

A13: Access panels are to be installed every 30’.

Q14: Are all the drawings (as built) included in the solicitation for the duct cleaning scope to be performed? If not can a list of footages and sizes be provided?

A14: Yes, all the drawings were provided that are on file.

Q15: It was mentioned on the site walk that access panels would need to be installed for access in some areas, should this be a part of the pricing for the duct cleaning, or will that be performed under a service call type action?

A15: All duct penetrations for access will be included in the pricing for the duct cleaning. Sheetrock penetrations will be preplanned by the contractor and a cost estimate will be provided to the COR for repairs. The COR will determine the extent of the repairs and justification to utilize special task funding.

See attached document: S06 36C25723Q0758 0001 Price Schedule revised AHU Duct Cleaning_Power Washing.

See attached document: S04 Temple VA Site Visit CTX AHU Duct Cleaning.

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