36C25723Q0213.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

CONTRACT SPECIALIST

TERESA ARZOLA

TERESA.ARZOLA@VA.GOV

210.694.6377 Please send all information via email

PLACE OF PERFORMANCE

North Texas VA HealthCare System

4500 S. Lancaster Rd

Dallas TX

ADDITIONAL INFORMATION

DESCRIPTION

See statement of work

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

NAICS code: 813920 and the size standard is $16.5 million EMP.

NOTE: Respondent claiming SDVOSB and VOSB status must be registered, and CVE verified in VetBiz Registry www.vetbiz.gov.

Place of Performance: North Texas VA Medical Center Hospital, 4500 South Lancaster Road, Dallas, Texas, 75216.

Information sought: Response to this announcement shall not exceed 10 pages and should include the following information:

(1) A tailored capability statement indicating the firm’s ability to provide the services required in the Statement of work. The firm must include all certifications, qualifications, and training certificates to perform work on the outlined in the Performance Work Statement.

(2) The respondents’ DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, small, etc.) pursuant to the applicable NAICS code;

(3) Information should be provided electronically in a Microsoft Word or Adobe PDF format.

Please e-mail your response with the above information to Teresa.Arzola@va.gov with the subject line "Sources Sought, 36C25723Q0213 by 4:00 P.M. CST on December 15, 2022.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Synopsis

1. Scope: Accreditation application for Intersocietal Accreditation Commission (IAC) for Vascular, Surgical Service, 4500 South Lancaster Road, Dallas, Texas, 75216. Delivery activities shall consist of the following:

A. Set-up all preparation necessarily required to ready the Intersocietal Accreditation Commission (IAC) for operation (set-up and training).

B. The vendor will provide all resources required to ensure a smooth transition, in accordance with the contract requirements.

2. DESCRIPTION OF INTERSOCIETAL ACCREDITATION COMMISSION (IAC):

A. Features:

· Base Application

· Expedited Application Review

· Application Area Fee

· Additional Sites 2-3

· Provides accreditation for Vascular testing and etc.

3. EXCLUSIONS (unless otherwise quoted):

A. Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated by the drawings, or specifications.

B. Modification or corrections to installation room or supplied power.

4. PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect personal and confidential information that they may come upon, while servicing medical equipment.

5. PATIENT HEALTH INFORMATION (PHI) AND INDIVIDUALLY IDENTIFIABLE INFORMATION (III): This service does contain Patient Health Information (PHI) and Individually Identifiable Information (III). VA data will leave the VA Facility. The reports and CDs are labeled the first 3 letters of last name and first 3 letters of first name (e.g. shirling tsai would be tsa,shi). The reports and CD need to be labeled with the date of the study. No other identifiers will be on the materials that are submitted. Vascular Staff will coordinate with radiology to print the de-identified images off PACS. No other security statement is needed. The reports will be uploaded to the web address provided.

6. DOCUMENTATION: Contractor will provide the COTR with individual written reports which describe the maintenance and repair service performed on the equipment under warranty in sufficient detail so as to be acceptable by field inspectors of the Joint Commission and other inspecting bodies. This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer’s specifications after repair. The service report will be signed by the contractor’s service technician, and by designated VANTHCS personnel.

a. Prior to award, bidder must have a facility to include personnel, test equipment, parts inventory, training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services form other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations.

b. The Contractor warrants that the services to be performed under this contract will be performed in a good workmanship manner and shall conform to the standards of the industry. This warranty is given expressly and in place of all other warranties, expressed or implied, statutory or otherwise, and is the only warranty given by the Contractor.

c. Warranty items that expire during the contract period will be added to the contract as appropriate.

Sources Sought Notice