36C25723Q0173.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov 210-694-6306 210-694-6300

PLACE OF PERFORMANCE

Audie Murphy VA Hospital

7400 Merton Minter St

San Antonio Texas

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The evaluation will be conducted in accordance with FAR Part 13. The following factors shall be used to evaluate offers:

- First, quotes will be reviewed for compliance with the solicitation instructions in FAR 52.212-1 addendum. Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

- Next, quotes will be evaluated for technical acceptability based on whether the offered MRI infusion Pumps meet the brand name requirement, or the equal product meets the minimum salient characteristics provided in the Statement of Work. If the “equal” communication system offered do not meet the minimum salient characteristics provided in the Statement of Work, then the quote will be rated as unacceptable and will not be evaluated any further.

- Finally, after evaluation of technical acceptability, the remaining offerors will be evaluated using a comparative analysis considering price .

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.1 SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS):

a. Submission of offers.

1.) The offeror’s quote submission shall include the following:

- Include name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov

- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.

- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described in the Statement of Work.

- Completed Price Schedule to include unit price, and overall price Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

2.) Please submit all questions by Friday 02 Dec 2022 at 6:00 A.M. C.S.T. to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0173– MRI Infusion Pumps Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

Quotes must be received no later than Friday 09 Dec 2022, 6:00 A.M. C.S.T. Email your quote to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0173 – MRI Infusion Pump Quote. There will be no automated email notification of receipt of quotes.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND https://vaww.aams.ecms.va.gov/AAMS_Production/Desktop/DTNavTree.aspxCOMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

Submit the completed line-item detail spreadsheet provided with the solicitation.

Submit a completed Price Schedule to include unit price, and overall price.

Submit documents for all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

All questions and answers shall be emailed to Dr. Vinicky Ann Ervin Ph.D. at Vinicky.ervin@va.gov ONLY.

Offers must include an authorized vendor/reseller/distributor letter at the time the offer is submitted.

Offers that fail to include all required documentation and information will be rejected and will not be considered for award.

Department of Veterans Affairs Veterans Health Administration (VHA) RFQ Notice Obtain MRI Infusion Pumps. General Requirements: Brand name or equal MRI Infusion Pumps are needed for the San Antonio, TX in accordance with the following requirements:

Please title email Subject Line as follows: RFI 36C257-23-Q-0173 MRI Infusion Pumps

MRidium MRI Infusion System with SpO2

LOCAL STOCK NUMBER: 3860+

MRidium "Side car" Modular Pump Channel

LOCAL STOCK NUMBER: 3861

MRidium Wireless Remote Control

LOCAL STOCK NUMBER: 3865

MRidium Non Magnetic IV Pole

LOCAL STOCK NUMBER: 1119

MRidium DERS Drug Error Reduction Software / Drug Library

LOCAL STOCK NUMBER: 1145

MRidium DERS Initial Drug Library Entry

LOCAL STOCK NUMBER: 9992

Training 2 Day (IV Pump)

LOCAL STOCK NUMBER: 9999

MRidium Premium Maintenance Agreement: 3 YR. (Point of Sale)

LOCAL STOCK NUMBER: 9593P

Sidecar Premium Maintenance Agreement: 3 YR. (Point of Sale)

LOCAL STOCK NUMBER: 9693P

Remote Premium Maintenance Agreement: 3 YR. (Point of Sale)

LOCAL STOCK NUMBER: 9793P

FREIGHTE Freight - Estimate

LOCAL STOCK NUMBER: FREIGHTE

STATEMENT OF WORK

Infusion Pumps South Texas Veterans Health Care System (STVHCS)

1. CONTRACTING OFFICERS REPRESENTATIVE (COR): STVHCS Imaging Service will appoint one (1) COR for this contract. When service is requested, the contractor will always contact the COR, Gabriel A Mendoza, Gabriel.Mendoza@va.gov, at 210-915-4277.

1. DELIVERY TIME ARRANGEMENTS: Scheduled delivery will be provided only during contractor’s normal working hour’s local site time. Upon acceptance of this contract, the contractor shall immediately contact the COR, Gabriel Mendoza, gabriel.mendoza@va.gov, at 210-915-4277 to schedule mutually agreeable service times.

1. The vendor will deliver the following components in the quantities specified to:

South Texas VA Medical Center Imaging Services 7400 Merton Minter Blvd.

San Antonio, TX 78229

SCOPE OF WORK: The proposed action is to provide support to the MRI section for patients that cannot be discontinued from their current IV pumps. Since the pumps used in our ICU department and other areas of the facility are not MRI safe, we cannot wait until the patient is stable enough and no longer on critical infusions. Patients could wait several days before they can get their physician ordered MRI exam. Portability is at the heart of the IRadimed® MRidium® non-magnetic MRI infusion system. Connecting the patient to an MRI infusion pump in t heir originating department such as an Intensive Care Unit decreases the patient's time off their care unit. Using the MRidium® in the Critical Care departments allow pump transfers to happen in a familiar environment with appropriate equipment and staff to handle complications. The non-magnetic MRidium® 3860+ and its ability to infuse medications within the MRI room maintains the same standard of care experienced in the ICU.

PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by Health Insurance Portability and Accountability Act (HIPAA) of 1996 with respect to personal and confidential information that they may come upon, while servicing medical equipment.

PATIENT HEALTH INFORMATION (PHI) AND INDIVIDUALLY IDENTIFIABLE INFORMATION (III): The purchase of this equipment does NOT require access, exchange, transmission nor storage of VA sensitive information. This equipment does NOT require connection to any VA computer system.

END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer’s performance specifications at the contract expiration date.

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

Records Officer: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY WHEN QUOTE IS SUBMITTED DURING THE SOLICITATION RFQ PHASE.

Combined Synopsis/Solicitation Notice