36C25723Q0172.docx

General Conditions and Statement of Work A-dec equipment

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov 210-694-6306 210-694-6300

PLACE OF PERFORMANCE

VA Hospital Valley Coastal Bend

2701 S 77 Sunshine Strip

Harlingen Texas

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The evaluation will be conducted in accordance with FAR Part 13. The following factors shall be used to evaluate offers:

- First, quotes will be reviewed for compliance with the solicitation instructions in FAR 52.212-1 addendum. Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

- Next, quotes will be evaluated for technical acceptability based on whether the offered operatory system meet the brand name requirement, or the equal product meets the minimum salient characteristics provided in the Statement of Work. If the “equal” communication system offered do not meet the minimum salient characteristics provided in the Statement of Work, then the quote will be rated as unacceptable and will not be evaluated any further.

- Finally, after evaluation of technical acceptability, the remaining offerors will be evaluated using a comparative analysis considering price .

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.1 SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS):

a. Submission of offers.

1.) The offeror’s quote submission shall include the following:

- Include name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov

- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.

- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described in B.4 Statement of Work.

- Completed Price Schedule to include unit price, and overall price Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

2.) Please submit all questions by Friday 02 Dec 2022 at 6:00 A.M. C.S.T. to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0172– Operatory System Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

Quotes must be received no later than Friday 09 Dec 2022, 6:00 A.M. C.S.T. Email your quote to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0172 – Operatory System Quote. There will be no automated email notification of receipt of quotes.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

Submit the completed line-item detail spreadsheet provided with the solicitation.

Submit a completed Price Schedule to include unit price, and overall price.

Submit documents for all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

All questions and answers shall be emailed to Dr. Vinicky Ann Ervin Ph.D. at Vinicky.ervin@va.gov ONLY.

Offers must include an authorized vendor/reseller/distributor letter at the time the offer is submitted.

Offers that fail to include all required documentation and information will be rejected and will not be considered for award.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Statement of Work 1 Introduction The VA Texas Valley Coastal Bend Health Care System (VATVCBHCS) in Harlingen, TX has a requirement to purchase A-dec equipment with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement that must be compatible with VATVCBHCS’ government owned six (6) A-Dec Operatory System Chairs. See FAR Clause 52.211-6 – Brand Name or Equal (AUG 1999) for additional information. See below for salient characteristics. This requirement is in support of the activation of the VATVCBHCS. Item(s) are to be delivered to the location specified in section 2.1.1.

Table 1 – Package Items Summary

Master Torque, O

Hub,25’ CAT 6 Cable & RM during life of the platform)

2 General Conditions

2.1 Site Address

2.1.1 The address of the Texas Valley Coastal Bend VA Harlingen Health Care Center () Clinic is listed below. Additional information on delivery is located in section 2.4.

Veterans’ Health Administration Texas Valley Coastal Bend Health Care System (Harlingen, TX) Harlingen Health Care Center 2601 Veterans Drive Harlingen, TX 78550

2.2 Delivery Schedule

Items shall be delivered, installed and fully operational no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Texas Valley Coastal Bend Health Care System

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery TBD must be coordinated with VA Logistics POC prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA TX Valley Coastal Bend Health Care System Harlingen Health Care Center Outpatient Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Deliverables

2.7.1 The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

2.8 Assembly and Installation [ ☒ is ☐ is not required]

2.8.1 The vendor is required to manage and coordinate installation at the Harlingen VATVCBHCS HCC Clinic with the VA POC.

2.8.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and Harlingen VA HCS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Training [ ☒ is ☐ is not required]

2.9.1 The vendor shall provide all applicable training at no additional charge to the government. The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.10 Standard Warranty

2.10.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.10.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.10.3 The warranty period set forth therein shall run for one year following the first day of use at Harlingen VA HCC.

2.10.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the products directly from the vendor.

2.10.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and

2.10.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective products returned under this paragraph.

2.11 Use of Premises

2.11.1 If during the performance of this contract, work will be carried out on Harlingen VA HCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with Harlingen VA HCC VA operations and the operations of other contractors on the premises.

2.11.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.11.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

General Conditions and Statement of Work Brand name or Equal: A-dec equipment

Project: Harlingen VA Harlingen VA HCC Dental Project

Total Quantity: 6 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Item Name: Delivery System, Dental Operating Assistant - 12'Oclock Width: 42 in. Depth: 43 in. Height: 40.25 in.

Salient Characteristics: Console mounted Dental delivery system, for dentist and assistant. Consists of deluxe touchpad, 2-liter self-contained water system, four handpiece control block (three wet, one dry), syringe, intraoral light source, standard tray holder, wet/dry foot control with 16' tubing, height-adjustable doctor's instrumentation, utilities, floor mounting bracket. Assistant's instrumentation consists of solids collector, high volume evacuator (HVE), syringe, and saliva ejector (SE). Include standard touchpad, single 4-position holder, curing light, and 300-watt power supply. Round worksurface is 22.5" diameter and is height adjustable. Assure compatible for use with selected A-dec 500 Dental Chair.

Finish Options: White

General Conditions and Statement of Work A-dec equipment

☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked

Item Name: LED Dental Light, Wall/Side Cabinet Mount Salient Characteristics: Wall/Cabinet mount

☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked_

Item Name: Wall Mount, Monitor Salient Characteristics: Wall/Side Cabinet-Mounted-Floating, Wall/Cabinet mount

Item Name: Stool, Operating, Dental, Assistant Width: 24 in. Depth: 24 in. Height: 40 in.

Salient Characteristics: Dental Assistant’s Exam Stool. Dynamic seating system helps the spine maintain a healthy S-shape, height-adjustable foot ring and quiet casters. Foot Pedestal included.

Upholstery: Charcoal by Ultraleather Base Color: White

Item Name: Stool, Operating, Dental, Doctor Width: 24 in. Depth: 24 in. Height: 38.25 in.

Salient Characteristics: Dental Doctor's Exam Stool. Dynamic seating system helps the spine maintain a healthy S-shape. Contoured backrest, seat tilt adjustment and quiet casters.

Upholstery: Charcoal by Ultraleather Base color: White

Item Name: Console, Treatment Unit Dental Operatory Width: 42.5 in. Depth: 22 in. Height: 72 in.

Salient Characteristics: Dental treatment console. 12 O’clock delivery system cabinet. Upper storage with 3 cabinets, mid-section with computer monitor shelf, base section with 4 drawers and 2 storage cabinets. No X-Ray Attenuation Countertops: Frosty White Mirage Solid Surface Laminate: Sable

Item Name: Console, Accessory/Side, Dental Operatory Width: 70 in. Depth: 19 in. Height: 34 in.

Salient Characteristics: Console, dental, one wash station w/ Undermount stainless steel sink, 4” chrome faucet, Sink module location Right 3 O’clock, Sink Left 9 O’clock Countertops: Frosty White Mirage Solid Surface Laminate: Sable

Wall-Mounted Cabinet Width: 28 in. Depth: 8.75 in. Height: 20.75 in.

Salient Characteristics: Wall mounted storage cabinet. 28" width Includes cup / towel dispenser, Mask and Gloves (2).

Laminate color: Sable

Wall-Mounted Cabinet Width: 28 in. Depth: 8.75 in. Height: 20.75 in.

Salient Characteristics: Wall mounted storage cabinet. 22" width with right hinge (3:00 side). Includes cup / towel dispenser and optional tissue dispensers. Dispenser Location Right Laminate Color: Sable

Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Operatory System. General Requirements: Brand name or equal Operatory System are needed for the Harington, TX in accordance with the following requirements listed in the Statement of Work:

12 O'Clock ASST INSTM-545 PriceBook Current 545 Model 545 Assistant's Instrumentation Quick Ship Not Eligible Preconfigured Packages Not Eligible Base Color White Foundation Price 545 12 O'Clock Assistant's Instrumentation Voltage 120 Volts Mounting Style A-dec Inspire 591 or Preference Mount5580/5562/5662" Work Surface Material Solid Surface Work Surface Color Solid Surface Color To Follow Work Surface Color To Follow Countertop Price Gibraltar Price Standard Tray Holder Stainless Steel Tray One Standard SST Tray Air & Self Contained Water QDs Power Supply Connector Kit-- 545 to 511 Packaging Standard (Boxed)

LED Dental Light, Wall/Side Cabi-575L PriceBook Current " LED Dental Lt, Wall/Side Cabinet Mt Base Color White Quick Ship Not Eligible Mounting Style Inspire Side System/Dispenser Cabinet Mount Foundation Price 575 LED Light Packaging Standard (Boxed)

Wall MT,Monitor MT-585 PriceBook Current Wall/Side Cabinet-Mounted Monitor-- Floating Base Color White Mounting Style Inspire Side System/Dispenser Cabinet Mount Foundation Price 585 Monitor Mount Packaging Standard (Boxed)

Doctor's Stool-521 PriceBook Current Doctor's Stool Foundation Price 521 Doctors Stool Base Color White Cylinder Type Tall Caster Type Tile Armrest Options No Armrests Upholstery Type Sewn Upholstery Color To Follow Packaging Blanket Wrap With Pallet

Asst Stool-522 PriceBook Current" Assistant's Stool Foundation Price 522 Assistant's Stool Base Color White Backrest No Backrest FootSupport Foot Ring Caster Type Tile Upholstery Type Sewn Upholstery Color To Follow Packaging Blanket Wrap With Pallet

$5,786.34

Electric HS,Standard Head,M25L,1:5,Ma-54.0829.00

Electric LS,E20L,1:1,Expert Matic,E-s-54.0835.00

Electric LS,Straight,E10C,1:1,Expert-54.0836.00

Air HS Package,M8700L,Master Torque,O-54.0876.00

INSPIRE TREATMENT CONSOLE-591 PriceBook Current Inspire Twelve O'clock Console Product Version A Starting Point 42" X-Ray Attenuation No X-Ray Attenuation Delivery System Cabinet Mounted 541/545 Base Module Width 42" Base Module Name SB1003-- 42"" Base With a Cabinet Mounted541/545 Delivery System " Lower Position 1 Module Width 14" Lower Position 1 Module Option 2 Swingout Shelves Lower Position 1 Module Name DR1002-- Bi-Fold, Side-Open, 2x Swing Out Shelf Lower Position 2 Module Width 14" Lower Position 2 Module Option Computer Storage Lower Position 2 Module Name DR1203-- CPU Storage Lower Position 2 Hinge Location Right Hinge Lower Position 3 Module Width 14" Lower Position 3 Module Option 2 Swingout Shelves Lower Position 3 Module Name DR1002-- Bi-Fold, Side-Open, 2x Swing Out Shelf Power Panel Module Width 42" Power Panel Option ICV Only Midsection Module Width 42" Midsection Module Name WA1002-- Wall, 2 Floating Shelves ICV ICV Configuration Option 2-11mm HVEs, 1 SE Upper Module Width 42" Monitor Mount Yes Control Center Yes Upper Module Name UP1010-- Non-Pass Thru, Wood Front, Control Center Upper Hinge Location Left Hinge Top Extension Module Width 42" Top Extension Module Option Clerestory Extension Top Extension Module Name EX1001-- 16" In-Fill (42") Countertop Module Width 42" Countertop Material Solid Surface Countertop Module Name CS1001-- 42" Solid Surface Countertop Countertop Color Solid Surface Color To Follow Cabinet Laminate Color Laminate Color To Follow Interior Wall Laminate Color Laminate Color To Follow Exterior Wall Laminate Color Laminate Color To Follow Clerestory Infill Color To Follow Infill Air/Water Quick Disconnects None Packaging Blanket Wrap Without Pallet

Inspire Side Console-593 Sink Right - 3 O'clock PriceBook Current Inspire Side Support Product Version A Starting Point 70" Lower Only Cabinet Depth 19" Countertop Height 34" Sink Module Location Right Delivery System No Delivery Left Endcap Flat Left Endcap Right Endcap Flat Right Endcap Soap And Sanitizer Option None Base Module Width 70" Base Module Name SB3000-- Base Lower Position 1 Module Width 28" Lower Position 1 Module Option 5"-- 7.5"-- 7.5" 7.5" Drawer Module Lower Position 1 Module Name DB3004-- 5"-- 7.5"-- 7.5"-- 7.5" Drawers Lower Position 2 Module Width 14" Lower Position 2 Module Option 5"-- 5"-- 7.5"-- 10" Drawer Module Lower Position 2 Module Name DB3003-- 5"-- 5"-- 7.5"-- 10" Drawers Lower Position 3 Module Width 28" Plumbing Location Wall Lower Position 3 Module Name SK3001-- Sink Module " Countertop Module Width 70" Countertop Material Solid Surface Sink Package Undermount Stainless Steel Countertop Module Name CS3016-- 70"" Solid Surface Countertop, UnderMount SS" Countertop Color Solid Surface Color To Follow Cabinet Laminate Color Laminate Color To Follow Air/Water Quick Disconnects None Packaging Blanket Wrap Without Pallet

Inspire Side Console -593 Sink Right - 3 O'clock Sink Left - 9 O'clock Price Book Current Inspire Side Support Product Version A Starting Point 70" Lower Only Cabinet Depth 19" Countertop Height 34" Sink Module Location Left Delivery System No Delivery Left Endcap Flat Left Endcap Right Endcap Flat Right Endcap Soap And Sanitizer Option None Base Module Width 70" Base Module Name SB3000-- Base Lower Position 1 Module Width 28" Plumbing Location Wall Lower Position 1 Module Name SK3001-- Sink Module Lower Position 2 Module Width 14" Lower Position 2 Module Option 5"-- 5"-- 7.5"-- 10" Drawer Module Lower Position 2 Module Name DB3003-- 5"-- 5"-- 7.5"-- 10" Drawers Lower Position 3 Module Width 28" Lower Position 3 Module Option 5"-- 7.5"-- 7.5" 7.5" Drawer Module Lower Position 3 Module Name DB3004-- 5"-- 7.5"-- 7.5"-- 7.5" Drawers Countertop Module Width 70" Countertop Material Solid Surface Sink Package Undermount Stainless Steel Countertop Module Name CS3016-- 70" Solid Surface Countertop, Under Mount SS Countertop Color Solid Surface Color To Follow Cabinet Laminate Color Laminate Color To Follow Air/Water Quick Disconnects None Packaging Blanket Wrap Without Pallet

Inspire Wall-Mounted Cabinet-595 Price Book Current Inspire Storage & Dispensing Product Version A Starting Point 56" Wall Hung Upper Dispenser Location Right X-Ray Attenuation No X-Ray Attenuation Left Endcap Flat Left Endcap Right Endcap Flat Right Endcap Upper Position 1 Module Width 28" Upper Position 1 Doors Style Wood Doors Upper Position 1 Module Name UP5002-- Upper Storage, Wood Doors Upper Position 2 Module Width 28" UP2 Dispenser Door Style Wood Doors Upper Position 2 Module Name DS5002-- Upper Dispensing, Wood Doors, Gloves (2), Mask, Cup & Towel Light/Monitor Mount Location Left Mount Cabinet Laminate Color Laminate Color To Follow Packaging Standard

Inspire Wall-Mounted Cabinet-595 Price Book Current Inspire Storage & Dispensing Product Version A Starting Point 56" Wall Hung Upper Dispenser Location Left X-Ray Attenuation No X-Ray Attenuation Left Endcap Flat Left Endcap Right Endcap Flat Right Endcap Upper Position 1 Module Width 28" UP1 Dispenser Door Style Wood Doors Upper Position 1 Module Name DS5002-- Upper Dispensing, Wood Doors,Gloves (2), Mask, Cup & Towel Light/Monitor Mount Location Right Mount Upper Position 2 Module Width 28" Upper Position 2 Doors Style Wood Doors Upper Position 2 Module Name UP5002-- Upper Storage, Wood Doors Cabinet Laminate Color Laminate Color To Follow Packaging Standard

SC12 Hex Motor Compressor 10-12 User,23-F0008.12

SC12 Hex Motor Compressor 10-12 User- F000812T

Dual DV12 SMART-VAC System

LOCAL STOCK NUMBER: A0058.24

Transformer,Buck Boost,500VA-E0275

FASC Fresh Air Intake Kit-A0019

TSC1 SMART-SHIELD Touch Screen Kit (4button screen, 120v Hub, 25' CAT 6 Cable, &RM during life of the platform)- A0032

PB24 Double-Gang 4-Button 24V AC-A0082.24

Charges For Install Labor

Blanket Wrap Service

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting https://vaww.aams.ecms.va.gov/AAMS_Production/Desktop/DTNavTree.aspxOfficer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.

image1.png image2.emf image3.emf image4.emf image5.emf image6.emf image7.emf image8.emf